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Legal Assistant / Office Coordinator
Dorsey & Whitney LLP     Phoenix, AZ 85067
 Posted 10 days    

Legal Assistant / Office Coordinator

Dorsey & Whitney is an AmLaw 100 international law firm with more than 550 lawyers in offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare; and technology.

We are seeking aLegal Assistant/Office Coordinatorfor our Phoenix, Arizona office to perform client services duties including reception, client services, legal assistant, and administrative support for lawyers. In this role, you will multi-task and shift between priorities throughout the day to complete legal work and tend to the office needs. This position will ensure smooth running operations of the Phoenix office with guidance from the Global Director of Office Operations and serve as the local contact for the Phoenix office with other Dorsey locations. This will be an in-office position.

Additional Responsibilities Include:

- Legal Assistant and Administrative Duties:

- Perform legal assistant and administrative duties for attorney timekeepers.

- Create and revise documents from handwritten, typed, or electronic copy.

- Ensure document integrity by producing virtually error-free documents without supervision and under sometimes short deadlines.

- File documents electronically with courts.

- Prepare copies and create binders for legal or other projects, both electronic and physical.

- Recognize potential problems in meeting deadlines and take appropriate action to ensure deadlines are met, including timesheet and expense entry.

- Set up and establish electronic and chronological files on Dorsey systems.

- Maintain file organization and updated indexes.

- Assume responsibility for billing as directed.

- Work closely with the timekeepers to move client files forward and meeting clients’ needs.

Client Services and Office Coordinator Duties:

- Serve as primary contact person for lawyers and others when assistance is needed.

- Work in cooperation with Partner-in-Charge and Global Director of Office Operations in implementing and following the firm’s policies and procedures, including implementing changes to procedures. Establish best practices for the office for highest efficiencies.

- Order supplies and monitor inventories weekly/monthly.

- Responsible for the local checking and trust accounts and coordinating account reconciliation with the Accounting department.

- Provide assistance for marketing, recruiting and diversity events and programs, including preparation of marketing materials as requested.

- Responsible for building facilities issues.

- Handle facilities and IT issues for the office in conjunction with the Minneapolis office and building management.

- Coordinate and manage volunteer events, community service events, health and wellness and other office events.

- Cover reception, answer phones, and provide excellent customer service.

- Receive and distribute incoming mail and packages; track and prepare items for shipment.

- May be requested to perform other duties not mentioned above.

What we’re looking for:

- High school diploma or G.E.D. equivalent.

- At least 4 years of related experience with preference to law firm or other professional service experience; experience running a small office helpful.

- Ability to type 50 wpm; proficient in Microsoft Word/Excel/Acrobat.

- Excellent organizational, analytical, reasoning and problem-solving skills.

- Ability to work independently.

- Excellent verbal and written communication skills.

- Ability to maintain confidentiality.

- Ability to coordinate multiple tasks and perform well under pressure.

- Ability to communicate effectively with all levels of personnel.

- Ability to represent Dorsey to clients, visitors and co-workers in a positive and professional manner.

About Dorsey:

Dorsey offers a competitive pay and benefits package including comprehensive medical, dental, and vision insurance; domestic partner benefits (for same-sex and opposite-sex domestic partners); a generous paid time off policy; retirement savings plan; profit sharing contribution; paid holidays; paid parental leave, paid volunteer day; adoption assistance; back-up child care program; well-being programs and activities; a 24/7 employee assistance program with confidential counseling; and more! (Some benefits are subject to eligibility criteria).

Dorsey values the strength that comes from a diverse and inclusive workplace. It contributes to the success of our people and our clients and enriches our experience. We encourage individuals with diverse backgrounds and experiences to apply.

Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

Dorsey participates in E-Verify.

How to Apply:

Dorsey & Whitney LLP accepts online applications. Please go to the “Careers” section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey’s online application form. If a disability affects your ability to apply using our online system, please call 612-492-5178 to discuss reasonable accommodations in connection with your application. We are unable to accept application materials by mail or email.

Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.

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Office Location:

Phoenix, AZ

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Job Details


Employment Type

Full Time


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