Job Summary:

Office Administrator will coordinate office activities and operations while providing clerical and administrative support to senior executives.

Duties/Responsibilities:

+ Manages office activities and functions to maintain efficiency and compliance with company policies.

+ Performs clerical support with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.

+ Manage professional and personal scheduling for CEO & EVP, including agendas, email, phone calls, client management, and other company logistics.

+ Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.

+ Oversees telephone services, email correspondence, and mail distribution.

+ Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals

+ Maintains office supplies inventory.

+ Maintains professionalism and strict confidentiality with records, documentation, and files, particularly complex or sensitive files.

+ Organize team communications and plan events, both internal and off-site

+ Performs other related duties as assigned.

Required Skills:

+ Excellent verbal and written communication skills.

+ Excellent organizational skills and attention to detail.

+ Excellent time management skills with a proven ability to meet deadlines.

+ Strong supervisory and leadership skills.

+ Ability to prioritize tasks and to delegate them when appropriate.

+ Ability to function well in a high-paced and at times stressful environment.

+ Basic understanding of how to operate standard business equipment.

+ Proficient with Google Workspace, Microsoft Office Suite or related software.

Education and Experience:

+ High school diploma or equivalent required; Associate degree in office administration or related field preferred.

+ At least three years of administrative and clerical experience required.

Physical Requirements:

+ Prolonged periods sitting at a desk and working on a computer.

+ Must be able to lift up to 15 pounds at times.