Events Manager

Location: Gear-Up

Regular/Temporary: Regular

Job ID: 608153

Full/Part Time: Full-Time

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

https://nau.edu/president/strategic-plan/

Special Information

• This position is a hybrid position which allows the incumbent to complete their work at both an NAU site, campus, or facility and at a non-centralized site with or without accommodation.
• This position is subject to the availability of funding. The incumbent is not eligible for Service Professional non-renewal notice, or Classified Staff layoff or recall status.
• Position may require evenings, or weekend hours for special events.

Job Description

The Events Manager (EM), a key position in the Arizona GEAR UP 2019-26 GEAR UP grant, brings high-level, advanced events planning, coordination, and management expertise to the project. Additionally, the EM brings complementary experience and skills related to event planning using communications, publications, marketing and social media. The EM is accountable for leading the planning, coordination, management and execution of events for Arizona GEAR UP that emphasizes grant partners as a key audience to further the GEAR UP mission, including coordinated, cohesive delivery of services. Reporting directly to the Gear-Up director, the ideal candidate for this position is committed to expanding equity and access to postsecondary education among underrepresented populations, possesses knowledge about college-going processes, and understands the systemic barriers that students face while preparing for postsecondary education.

Conference Planning Lead & Event Planning - 50%

• Responsible for leading the planning and execution of the GEAR UP West Conferences.
• Manage the delivery and evaluation of hosting/participating in GEAR UP West Conferences.
• Collaborate with vendors to develop a theme, design promotional materials and set the overall tone of the event. Research and select appropriate venues while ensuring it meets the organizer's requirements.
• Coordinate with the venue management team to arrange necessary facilities, such as parking, security and catering.
• May require negotiation with suppliers and vendors to source additional services for the event.
• Responsible for event budget oversight, and possible fund allocation management for events.
• Identify potential risks associated with the event and develop strategies to mitigate them. Then, implement safety measures, create contingency plans and ensure compliance with legal, health and safety regulations.

Partner Convening Lead - 30%

• Lead the planning, execution, delivery, and evaluation of hosting an annual convening of GEAR UP schools and grant-project partners.

Event Marketing & Execution Support - 10%

• Advise, consult, educate, assist, and support project staff with their event needs and efforts such as school coaches' trainings, high school and middle grade staff trainings, as well as other grant related events.
• On event days, responsible for coordinating all aspects of the event, ensuring that it runs smoothly and according to plan. Responsible for managing the event team, oversee setting up the event, troubleshoot any issues that arise and ensure that the event meets its objectives.
• Upon event conclusion, collect feedback from attendees, organizers and team members, then analyze feedback to evaluate event success and identify areas for improvement.
• Work with the team in developing and implementing college access marketing strategies incorporating traditional and social media with an emphasis on events.
• Write effectively, keeping in mind the user experience, content strategy, institutional mission, and project-wide priorities with an emphasis on eliminating ambiguity and seamless communications.
• Collaborate with subject matter experts, content contributors, and reviewers to achieve high-quality events and deliverables.
• Using various promotional channels, such as social media, email marketing and print advertising, to raise awareness about the event and encourage attendance.

Professional Development and Engagement - 5%

• Collaborate and network with subject matter experts, content contributors, and reviewers to achieve high-quality events and deliverables.
• May serve as a representative of Northern Arizona University and public higher education in state and national meetings related to the GEAR UP grant.
• May participate in grant related meetings.
• Coordinate and work with other team members on supporting the GEAR UP website, newsletter, social media, print publications and listservs.

Other - 5%

• Other duties as assigned.
• May be assigned other administrative projects or responsibilities related to line of work.

Minimum Qualifications

• Bachelor's degree in related field AND
• 1-2 years of project management experience.
• 2-4 years of relevant experience.
• A combination of related education, experience and training may be used as an equivalent to the above educational Minimum Requirements.

Preferred Qualifications

• Master's degree in a related field.
• Commitment to equity in education and working with underrepresented and diverse groups.
• Experience related to education and college access fields.
• Expert knowledge of event planning tools, processes, and concepts.
• Knowledge of processes for engaging and recording feedback from attendees.
• Experience and comfort in making presentations at meetings and conferences.
• Experience with social marketing and communications related to events.
• Experience gathering, classifying, categorizing, and readily retrieving information to provide timely and clear communications with project stakeholders and participants.
• Experience in event and grant proposal preparation.
• Bilingual - English/Spanish and/or experience with language translation projects.

Knowledge, Skills, & Abilities

• Exceptional (written/verbal) communication and presentation skills.
• Highly developed interpersonal skills - ability to work collaboratively and productively.
• Demonstrated ability to think creatively.
• Excellent time-management and self-directed work style, including the ability to carry-out priorities and objectives on time and within budget.
• Excellent grammar, spelling, and proofreading skills.
• Highly skilled in researching and analyzing information as well as problem-solving.
• Commitment to providing exceptional customer service.
• Ability to take initiative and work independently, with minimal guidance and supervision.
• Demonstrated ability to work collaboratively with different constituencies and ability to work with individuals or groups with diverse backgrounds and experience levels.
• Experience using event management platforms like Whova.

Driving Requirement

Driving a vehicle on behalf of the university is anticipated to be a regular part of this position. Arizona Administrative Code Fleet Safety Policy requires all employees who drive on university business become authorized by submitting Driver's license information for driving record monitoring, and completion of training appropriate to the level of driving performed. The law applies to all faculty, staff, and students who drive personal or university-owned motorized vehicles for any business purpose. More information on the https://nau.edu/university-policy-library/motor-vehicle-use-for-university-business/ can be found on the NAU website.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/.. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/. is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Anticipated salary range is $58,882 - $62,000. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Service Professional (SPF) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System or the Optional Retirement Program; 22 days of vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the https://in.nau.edu/human-resources/benefits/. NAU is a tobacco and smoke-free campus. Service Professionals are hired on a contract basis, renewable each 6 months according to https://public.powerdms.com/ABOR/documents/1499270. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are https://in.nau.edu/human-resources/eligibility-enrollment/ on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. If a new employee chooses the ASRS retirement option, participation in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, will begin on the first of the pay period following 6 months after the new employee's start date. New employees who choose to participate in the Optional Retirement Plan (ORP), which is an alternative to the ASRS plan for faculty and other appointed staff, will begin to participate on the first day of the pay period following election. Additionally, the long-term disability plan that accompanies the ORP will begin on the first day of the pay period following election.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. https://in.nau.edu/human-resources/orientation/ includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

December 9, 2024 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the https://in.nau.edu/human-resources/or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, http://[email protected], or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

https://in.nau.edu/Human-Resources/Posters-Required-by-Law/

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

To apply, visit https://apptrkr.com/5790109

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