Manager, Operations (Yuma, AZ)

Location: NAU - Yuma

Regular/Temporary: Regular

Job ID: 608167

Full/Part Time: Full-Time

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

https://nau.edu/president/strategic-plan/

Special Information

• This position is an on-site position which requires the incumbent to complete their work at the NAU Yuma campus in Yuma, AZ, with or without accommodation. Opportunities for remote work are rare.
• Occasional travel is expected.

Job Description

Provides high-level administrative assistance to the NAU Yuma Dean/Campus Executive Officer in a confidential and discretionary manner. Provides employee support to the faculty and staff of NAU Yuma. Works with the Dean and department chairs to support the goals and objectives of NAU Yuma and coordinate campus activities with the library, student services, advising and IT. Supervises the front office staff and is responsible for hiring, firing, training, and evaluating these staff members. Administers faculty, staff, and student searches for NAU Yuma in compliance with state and university hiring practices and procedures. Serves as the HR liaison for Yuma personnel and acts as the liaison between NAU Yuma, NAU Online, NAU Flagstaff, Arizona Western College (AWC), Imperial Valley College (IVC), and other universities/colleges. Represents NAU at Yuma community events and joint AWC/NAU functions and committees in a professional and cooperative manner. Coordinates creation of marketing materials to promote the Yuma campus. Manages facility and building maintenance requests for NAU Yuma.

Administrative Support to Dean - 25%

• Provides high-level administrative support to Yuma Dean/Campus Executive Officer while maintaining confidentiality and discretion regarding sensitive Yuma business and files.
• Works with Dean on Yuma developmental activities, Yuma strategic plan, campus projects and reports, and research information on university policies and procedures.
• Assists in development of strategies to increase student enrollment and enhance the student experience at NAU.
• Maintains Dean's schedule and arranges meetings with NAU executives, community leaders, AWC and IVC executives and Yuma faculty/staff.
• Coordinates logistics for the Yuma Advisory Board, serves on the Yuma Executive Committee, and coordinates meetings with students (grade appeals, conferences).
• Ensures timely processing of signature requests (faculty overload, grade changes, adjunct faculty level increases, etc.).

Employee Support - 20%

• Provides employee support to Yuma faculty and staff.
• Ensures accurate and timely entry of information pertaining to employee personnel actions into the university computer system while maintaining confidentiality.
• Maintains Yuma personnel files and ensures confidential record retention of those documents.
• Provides backup assistance to the Yuma Financial Oversight Analyst.
• Maintains purchasing card and assists with travel and purchasing requests for the NAU Yuma personnel.

Campus Administration - 15%

• Works with the Dean and department chairs to support NAU goals and objectives.
• Coordinates Yuma Branch campus activities with the library, student support services, advising and IT personnel.
• Administers Yuma Curriculum Committee (YCC) documents and coordinates meetings.
• Administers the Faculty Activity and Achievement Reporting (FAAR) system to facilitate the Yuma faculty evaluation process.
• Provides administrative support to faculty and staff concerning accreditation and other student and college activities.

Supervision - 10%

• Supervises the Yuma Administrative/Faculty office staff.
• Manages staffing of the Administrative/Faculty office during business hours to serve students, community, and Yuma employees.
• Responsible for hiring and training of staff and the oversight and evaluation of their activities.

Searches (faculty, staff, and students) - 10%

• Administers faculty and staff searches for Yuma faculty and staff ensuring all proper documentation and compliance with state and university hiring policies and procedures and in support of the university affirmative action program.
• Coordinates Faculty Search Training for faculty searches including interview logistics and advises committee members on university procedures throughout the search.
• Maintains search files per the university Record Retention policy.

HR Liaison - 5%

• Serves as HR liaison for Yuma staff, responds to HR inquiries from staff and faculty and communicates university human resources policies to NAU employees.
• Serves as backup payroll approval for Yuma whenever supervisors are on leave.

NAU Yuma Representative/Marketing - 5%

• Represents NAU at Yuma community events and functions and serves on Yuma community committees as needed.
• Represents NAU at AWC events and serves on joint AWC/NAU.
• Serves as liaison between NAU Yuma, NAU Online, NAU Flagstaff departments, AWC, Imperial Valley College, and other universities/colleges.
• Coordinates creation of marketing material to promote the Yuma campus.

Campus Operations and Building Manager - 5%

• Manages campus operations at the NAU Yuma campus.
• Serves as primary contact for building maintenance and key requests.

Campus Events - 5%

• Coordinates and manages annual university events including Commencement, Honors Convocation, Teacher of the Year, Community Potluck, and NAU Yuma Alumni Holiday Party.
• Performs other duties as assigned.

Minimum Qualifications

• Bachelors degree.
• 2-4 years of relevant experience.
• 1-2 years of management or supervisory experience.
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

• Master's degree.
• 2-3 years' high-level administrative support.
• 3-5 years' management or supervisory experience.
• In-depth knowledge of NAU policies and procedures.
• Experience coordinating employee searches.
• Experience developing and running events.

Knowledge, Skills, & Abilities

• Proficient in Microsoft Office Suite.
• Ability to multi-task.
• Excellent organizational skills.
• Excellent written and oral communications skills.
• Strong attention to detail.
• Exercises good judgment and professionalism in a fast-paced setting.
• Ability to work independently and as part of a high-functioning team.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/.. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/. is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Salary range begins at $58,882. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Service Professional (SPF) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System or the Optional Retirement Program; 22 days of vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the https://in.nau.edu/human-resources/benefits/. NAU is a tobacco and smoke-free campus. Service Professionals are hired on a contract basis, renewable each 6 months according to https://public.powerdms.com/ABOR/documents/1499270. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are https://in.nau.edu/human-resources/eligibility-enrollment/ on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. If a new employee chooses the ASRS retirement option, participation in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, will begin on the first of the pay period following 6 months after the new employee's start date. New employees who choose to participate in the Optional Retirement Plan (ORP), which is an alternative to the ASRS plan for faculty and other appointed staff, will begin to participate on the first day of the pay period following election. Additionally, the long-term disability plan that accompanies the ORP will begin on the first day of the pay period following election.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. https://in.nau.edu/human-resources/orientation/ includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

December 2, 2024 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the https://in.nau.edu/human-resources/or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, http://[email protected], or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

https://in.nau.edu/Human-Resources/Posters-Required-by-Law/

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

To apply, visit https://apptrkr.com/5810719

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