Academic Program Coordinator, Intermediate

Location: COE: Educational Leadership

Regular/Temporary: Regular

Job ID: 608307

Full/Part Time: Full-Time

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

https://nau.edu/president/strategic-plan/

Job Description

This position performs administrative work to assist with the varied administrative and clerical duties of the office, as well as necessary tasks associated with the daily operation of the Educational Leadership department within the College of Education (COE). This position is an important component of the cohesive team of students, faculty, and staff serving the educational and research mission of the College.

Administrative - 50%

• Assists in the development of program content for handbooks and website.
• Maintains the operation of the program.
• Inputs scheduling of courses in CourseDog.
• Serves as main point of contact for graduate students with program inquiries.
• Processes forms/documents related to program including principal/superintendent internships.
• Maintains positive and timely communication with students and faculty.
• Manages faculty hiring processes from start to finish.

Admissions - 25%

• Independently manages and processes graduate admission applications and graduation applications.
• Liaises with all doctoral students in program.
• Tracks all milestones for doc students and enrolls doc students in classes each semester.
• Processes various university procedures and forms.

Reporting - 10%

• Research, summarize, and analyze program data.
• Use statistics and relevant information from a variety of sources to compile data to prepare special and recurring reports following the department chair's general directions.
• Completes institutional recommendations for principal/superintendent certification.

Scheduling & Events - 10%

• Responsible for event coordination include managing logistics, scheduling, and participant communications for workshops, meetings, and department events.
• Participate in, plan, and prepare for departmental meetings, including documenting student orientation.

Other - 5%

• Other duties as assigned.

Minimum Qualifications

• Bachelor's degree in relevant field.
• 2-4 years of relevant experience required.
• A combination of related education, experience and training may be used as an equivalent to the above minimum requirements.

Preferred Qualifications

• 3 years of administrative experience within a higher educational setting.
• Experience with NAU reporting software systems and processes (i.e., Louie, CourseDog, Enterprise Reporting).
• Proficient user of Microsoft Word, Excel, Outlook, Adobe, PowerPoint.
• Experience working with multiple stakeholders (students, staff, faculty) in a higher education setting.
• Experience working with people from a variety of culturally diverse backgrounds.

Knowledge, Skills, & Abilities

Knowledge

• Knowledge of rules, regulations, guidelines related to EDL programs.
• Knowledge of budgeting and account reconciliation principles.
• Knowledge of organizational practices and principles.

Skills

• Coordination of activities and establishing priorities.
• Evaluating data; preparing reports.
• Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficient in English composition, grammar, spelling and punctuation, and basic math.

Abilities

• Works independently, and is a collaborative team member.
• Develops and maintains good working relationships.
• Problem solving, organizational, and analytical capabilities.
• Effective verbal & written communication.
• Promotes a diverse and inclusive environment.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/.. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/. is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Salary range begins at $44,422. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the https://in.nau.edu/Human-Resources/Benefits/. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees arehttps://in.nau.edu/human-resources/benefits/ on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. https://in.nau.edu/human-resources/orientation/ includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

March 31, 2025 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the https://in.nau.edu/human-resources/or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, http://DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

https://in.nau.edu/Human-Resources/Posters-Required-by-Law/

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

To apply, visit https://apptrkr.com/6080882

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