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Senior Legal Assistant (Litigation)
RR Donnelley    Phoenix, AZ 85067

We are seeking a dynamic professional to join a team of word processing, proofreading and administrative support staff located in our Phoenix, Arizona service center. As a Document Processor/Administrative Support Specialist, you will provide real-time assistance to clients in support of their time-sensitive project requests on your designated shift. You will work together with a team of individuals across multiple locations and shifts in an effort to provide the highest level of customer service and quality. This is a challenging and rewarding position within our organization, supporting a prestigious law firm.

+ Create, edit and format legal documents to firm specifications using a variety of software applications

+ Prepare pleadings and discovery documents for filing and service

+ Proofread complex legal documents for proper firm style, consistency, spelling, syntax, punctuation and grammar using proper citation protocols (The Chicago Manual of Style, The Bluebook and the California Style Manual)

+ Perform word-for-word reading of converted documents against originals to ensure accurate conversions

+ Perform cross-reference checks and defined term checks

+ Review tables of authorities as requested

+ Check corrected proofs against markup to ensure all corrections were made accurately

+ Check formatting for consistency and adherence to client specifications

+ Convert, clean and format documents to/from different file formats

+ Create charts, graphs, tables and spreadsheets as requested

+ Create and/or edit Tables of Authorities and Table of Contents

+ Perform data entry utilizing various software applications

+ Transcribe analog or digital dictation files

+ Restore/recover corrupted document files as necessary

+ Edit contracts

+ Conduct eFiling – State and Federal

+ Utilize docketing/calendaring department to track court and filing deadlines

+ Research projects

+ Cite checking (as required)

+ File sharing and file downloading

+ Court/agency filings

+ Time entry

+ Scheduling assistance

+ Pleadings and discovery indexing

+ New business intake

+ File management

+ Conference/CLE registration

+ Troubleshooting/customer questions

+ Complete all assigned jobs by the deadline in an accurate and timely manner

+ Follow established policies and procedures at all times

+ Maintain client confidence by keeping client/attorney information confidential

+ Special projects as required by the Firm

Required Skills

+ Familiarity with legal terminology and a variety of document formats used in legal work

+ Ability to work through complex legal document markups and instructions in a timely and accurate manner

+ Ability to prioritize various requests and deadlines simultaneously

+ Strong written and verbal communication skills, including strong knowledge of the English language, including grammar, spelling, and punctuation

+ Proven ability to perform complex work in a timely manner and meet strict deadlines

+ Exceptional attention to detail

+ Ability to interact with client and team members in a professional and respectful manner at all times

Required Experience

+ High school diploma or equivalent required; bachelor's degree preferred with 3+ years experience as a litigation secretary, legal (litigation) administrative assistant, or legal field

+ Strong knowledge of MS Office programs including Word, Outlook, Excel, and PowerPoint required

+ Experience and exposure in any of the legal word processing tasks below would be an added advantage; proofreading, Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields

+ Knowledge of currently used legal writing styles and citation protocols (The Chicago Manual of Style, The Bluebook, and the California Style Manual)

+ Previous experience working in a law firm as a Litigation Secretary, Paralegal, or similar position

RRD is an EEO/AA including Vets and Disabled Employer

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Job Details

Employment Type

Full Time