Executive Secretaries and Executive Administrative Assistants

**Why Mayo Clinic**

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans (https://jobs.mayoclinic.org/benefits/) – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

**Benefits Highlights**

+ Medical: Multiple plan options.

+ Dental: Delta Dental or reimbursement account for flexible coverage.

+ Vision: Affordable plan with national network.

+ Pre-Tax Savings: HSA and FSAs for eligible expenses.

+ Retirement: Competitive retirement package to secure your future.

**Responsibilities**

Provides administrative support by performing delegated administrative and clerical duties for the assigned work area(s). Exhibits confidentiality, flexibility, accountability, and professionalism. Prioritizes heavy work volume among the various areas according to department demands. Responsibilities may include: Transcribing correspondence/documents; maintaining calendars; scheduling meetings; making travel arrangements and processing reimbursement for travel and other professional expenses; answering multi-line telephones and providing related follow-through; creating and maintaining web pages and databases/spreadsheets; providing support to departmental projects/activities as assigned; preparing reports, meeting agendas and minutes, and presentation materials; and, maintaining electronic files and records. Serves as a resource to the institution for department related needs and questions. May be responsible for supporting multiple individuals and performing high priority responsibilities or tasks in fast-paced environment.

**Qualifications**

High school diploma or GED equivalent required.

**Additional Qualifications**

Some college preferred. Three years of secretarial experience preferred. Demonstrated proficiency with general office and organizational skills. Demonstrated customer service skills and understanding of and adherence to confidentiality policy. Evidence of effective written and verbal communication skills and ability to establish and maintain effective working relationships. Demonstrated accuracy and attention to detail with ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters. Demonstrates professionalism and mutual respect when interacting with others. interactions. Demonstrated proficiency with MS Office Suite (e.g., Word, Excel, Publisher, Acrobat), including high volume calendar management/scheduling. Evidence of proficiency with virtual platforms (e.g., Zoom, MS Teams, SharePoint). None

**Exemption Status**

Nonexempt

**Compensation Detail**

$21.69 - $30.60 / hour

**Benefits Eligible**

Yes

**Schedule**

Full Time

**Hours/Pay Period**

80

**Schedule Details**

7am-4pm

**Weekend Schedule**

N/A

**International Assignment**

No

**Site Description**

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. (https://jobs.mayoclinic.org/alllocations)

**Equal Opportunity**

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" (https://www.eeoc.gov/poster) . Mayo Clinic participates in E-Verify (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

**Recruiter**

Charlie Walker

**Equal opportunity**

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

Requisition ID: req58773

Job Title: Administrative Assistant Intern

Sector: Immigration & Citizenship

Employment Category: Intern

Employment Type: Part-Time

Compensation: USD 0.00 - 0.00 Hourly

Location: Phoenix, AZ USA

Work Arrangement:In-person

Job Description

SCOPE OF WORK:

The Administrative Assistant Intern will serve as the central point of contact for clients with the IRC Immigration Legal Services team and provide administrative support to the team. This position involves working directly with clients in a fast-paced environment while maintaining professional standards for capturing accurate information, coordinating client appointments, and facilitating high quality communication. This position reports to the Managing Attorney but works closely with all members of the immigration team.

RESPONSIBILITIES:

+ Set-up and conduct pre-screenings and intakes with individuals seeking legal services assistance .

+ Conduct follow-up, including written and telephone communication with applicants and clients regarding documents required , case inquiries and other case related activities.

+ Schedule appointments for immigration clients with legal assistants, legal representatives, and/or attorneys.

+ Notify clients of USCIS notices and other case related activities.

+ Scan and upload clear and complete copies of case-related documents electronically; print and prepare clear and complete copies of materials to be submitted to government agencies as part of legal filings.

+ Maintain case files by copying, scanning, and inputting information in immigration case management database.

+ Open and log all mail for immigration programs into the case management software.

+ Processing and receiving payments from clients and issuing receipts.

+ Understand and strictly abide by rules of confidentiality and protocols regarding unauthorized practice of law.

+ Assist with projects and administrative duties as assigned by the Managing Attorney .

LEARNING OUTCOMES:

+ Apply organizational, communication, problem-solving, and critical thinking skills to effectively address routine and novel situations in a law office setting, through written and verbal communication.

+ Demonstrate proficiency in records management, office equipment and supplies management, computer technology, and office etiquette.

+ Apply general knowledge of immigration law terminology and principles to daily tasks.

+ Demonstrate ability to use both manual and electronic file management systems in compliance with the program policies and procedures.

+ Draft, edit and rewrite documents and correspondence to produce high quality, professional legal documents.

+ Model behavior that reflects confidence, competence and professionalism.

Qualifications

REQUIREMENTS:

+ Fluency in spoken and written English. Bilingual preferred: Spanish or Dari.

+ Strong organizational skills and attention to detail.

+ Knowledge of and / or interest to learn about immigration legal services.

+ Experience working and communicating effectively in a multi-cultural environment is required ; experience with individuals who are Limited English Proficient (LEP) highly desired.

+ Ability to prioritize duties, coordinate time effectively, and excel in a client-facing, fast-paced position.

+ Interest and ability to contribute both independently and as a key team member.

+ Proficient in Microsoft Office (i.e., Word, Excel, and Outlook) and web-based applications (i.e., Google forms, Box, databases).

CLEARANCES:

All offers are contingent on successfully passing background and criminal history checks as required by federal and state law or by IRC policy.

COMMITMENT:

Fall: Minimum of 15 hrs/wk for 14 weeks

Availability during IRC business hours (M-F, 9:00am-5:00pm)

Preference given to applicants able to make a multi-term commitment.

Please note this is an unpaid position at the IRC Phoenix (Glendale) office.

This position reports to the Managing Attorney.

**Responsibilities**

The Acute Care Therapy Department at St. Joseph’s Hospital and Medical Center provides the evaluation and treatment of patients with a wide variety of diagnoses in a fast-paced, challenging, and rewarding medical setting. Performs complex, specialized function-related administrative tasks with little to no supervision. Including coordinating a variety of programs and assisting in budget preparation.

Expectations:

+ Coordinates and organizes meetings, paper work and filing systems

+ Maintains records and insures compliance with applicable regulatory agency

+ Makes travel arrangements, schedules appointments, meetings, conferences and other activities of thedepartment or program

The REHABILITATION DEPARTMENT at Dignity Health St Joseph Hospital Medical Center is a dynamic environment where you can pursue a highly challenging and rewarding career.

Join our team at Dignity Health to take advantage of this amazing opportunity

**Qualifications**

**Minimum:**

+ Five years related experience

+ Experience with MS Office

+ High School Diploma/GED

+ College level business coursework

**Preferred:**

+ AA degree

**Overview**

Hello humankindness (https://hellohumankindness.org/)

Located conveniently in the heart of Phoenix, Arizona, (http://phoenix.gov/visitors/index.html) St. Joseph's Hospital and Medical Center is a 576-bed, not-for-profit hospital that provides a wide range of health, social and support services. Founded in 1895 by the Sisters of Mercy, St. Joseph's was the first hospital in the Phoenix area. More than 125 years later, St. Joseph's remains dedicated to its mission of caring for the poor and underserved.

We are extremely proud to be a nationally recognized center for quality quaternary care, medical education and research. St. Joseph's includes the internationally renowned Barrow Neurological Institute (https://www.barrowneuro.org/) , Norton Thoracic Institute (https://www.dignityhealth.org/arizona/norton-thoracic-institute) , Cancer Center at St. Joseph's (https://www.dignityhealth.org/arizona/locations/stjosephs/services/university-of-arizona-cancer-center) , Ivy Brain Tumor Center (https://www.ivybraintumorcenter.org/) , and St. Joseph's Level I Trauma Center (https://www.supportstjosephs.org/traumacenter) (which is verified by the American College of Surgeons). The hospital is also a respected center for high-risk obstetrics, neuro-rehabilitation, orthopedics, and other medical services. St. Joseph’s is considered a sought-after destination hospital for treating the most complex cases from throughout the world. Every day, approximately 20 percent of the hospital’s patients have traveled from outside of Arizona and the United States to seek treatment at St. Joseph’s.

_U.S News & World Report_ routinely ranks St. Joseph's among the top hospitals in the United States for neurology and neurosurgery. In addition, St. Joseph's boasts the Creighton University School of Medicine at St. Joseph's, and a strategic alliance with Phoenix Children's Hospital.

St. Joseph's is consistently named an outstanding place to work and one of Arizona's healthiest employers. Come grow your career with one of Arizona's Most Admired Companies (http://www.bestcompaniesaz.com/) .

Look for us on Facebook (http://www.facebook.com/DignityHealthStJosephsHospitalMedicalCenter) and follow us on Twitter (https://twitter.com/DignityHealthAZ) .

_For the health of our community ... we are proud_ _to be_ _a tobacco-free campus._

**Pay Range**

$22.95 - $33.28 /hour

We are an equal opportunity/affirmative action employer.

**About Lumen**

Lumen connects the world. We are igniting business growth by connecting people, data and applications – quickly, securely, and effortlessly. Together, we are building a culture and company from the people up – committed to teamwork, trust and transparency. People power progress.

We’re looking for top-tier talent and offer the flexibility you need to thrive and deliver lasting impact. Join us as we digitally connect the world and shape the future.

**The Role**

This role will be supporting Regional Vice Presidents within Mass Markets Engineering, Construction and Field Operations. Under minimal supervision and acting on own initiative, performs advanced administrative support for executive level managers. Assignments typically involve work of a confidential nature and require extensive knowledge of department, business unit and company practices, policies, and programs. Typically this level of administrative assistant supports large and complex groups.

**Location and Schedule**

This is a fully remote position open to candidates located anywhere in the United States. The role requires flexibility to support teams and clients across all U.S. time zones, with a primary focus on Pacific, Mountain, and Central time zones.

**The Main Responsibilities**

+ Assembles and analyzes information, prepares reports, presentations, manuals, agendas, correspondences and memoranda.

+ Coordinates activities across departments and possibly business units.

+ Acting on own initiative, this position will perform administrative support for an executive VP team working in a fast-paced, demanding work environment.

+ Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.

+ Accurately and professionally handles multiple simultaneous high priority issues.

+ Drives priorities and critical items through task lists and manages short-term and long-term schedules

+ Coordinates activities across departments

+ Ensures cross training of other administrative staff for back up support

+ Organizes and maintains calendars- arranging, coordinating and prioritizing scheduling and logistics

+ Accurately and professionally handles multiple simultaneous high priority tasks

+ Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc. and uses general office equipment

+ Provides professional visitor greeting, telephone and email coverage – accurate message taking, redirecting calls and emails with warm hand offs where appropriate, and resolving routine and non-routine inquiries

+ Other duties as required

**What We Look For in a Candidate**

+ Bachelors’ degree or equivalent

+ 5+ years’ recent experience working with or supporting a senior executive, or equivalent experience

+ Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency

+ Effective organizational skills with focus on confidentiality, accuracy and attention to detail

+ Excellent verbal and written communication skills

+ Ability to anticipate and proactively resolve potential issues; demonstrating sound judgement / decision-making

+ Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations

+ Experience working for a global company; coordinating between various time zones

+ Able to provide support to a widely dispersed team

+ Proficient in Microsoft Office products – Outlook, Word, Excel, PowerPoint, etc.

+ Experience with Zoom, SKYPE and other collaborative meeting forums

+ Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.

+ Schedule flexibility to work outside of routine hours

+ Availability for occasional travel to offsite meetings

**Compensation**

This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.

Location Based Pay Ranges:

$48,700 - $65,000 in these states: AL, AR, AZ, FL, GA, IA, ID, IN, KS, KY, LA, ME, MO, MS, MT, ND, NE, NM, OH, OK, PA, SC, SD, TN, UT, VT, WI, WV, and WY.

$51,188 - $68,250 in these states: CO, HI, MI, MN, NC, NH, NV, OR, and RI.

$53,625 - $71,500 in these states: AK, CA, CT, DC, DE, IL, MA, MD, NJ, NY, TX, VA, and WA.

Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and/or sales compensation) as you move through the selection process.

Learn more about Lumen's:

+ Benefits (https://jobs.lumen.com/global/en/benefits-statement)

+ Bonus Structure

**What to Expect Next**

\#LI-IW1

Requisition #: 338787

**Background Screening**

If you are selected for a position, there will be a background screen, which may include checks for criminal records and/or motor vehicle reports and/or drug screening, depending on the position requirements. For more information on these checks, please refer to the Post Offer section of our FAQ page (https://jobs.lumen.com/global/en/faq) . Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

**Equal Employment Opportunities**

We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

**Disclaimer**

The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.

**Application Deadline**

07/19/2025

Job Title: Project Admin - Data Center ProjectJob Description

We are seeking a dedicated Project Admin to support a data center project located in Mesa, AZ. This role involves providing comprehensive administrative support to the site team and ensuring smooth operations at the jobsite.

Responsibilities

+ Greet visitors, determine the nature and purpose of visits, notify employees, and direct visitors to specific destinations.

+ Set up new employee equipment based on business needs.

+ Prepare expense reports and reconcile Corpay/Comdata credit card statements.

+ Process and distribute packages, maintain tracking logs, and distribute mail from the Southwest office.

+ Distribute incoming communications to site teams and respond to routine requests.

+ Track, order, and stock office supplies.

+ Coordinate and order meals for site-sponsored events and mandatory training meetings.

+ Maintain a positive and professional attitude, demonstrating composure under pressure.

+ Assess priorities and manage time and resources efficiently.

+ Collaborate cross-functionally to obtain information or solve problems.

+ Handle highly confidential and sensitive information with discretion and integrity.

+ Maintain jobsite conference rooms and break rooms, ensuring they are organized and stocked.

+ Assist with project craft workforce onboarding, including i9 verification and OSHA card copies.

+ Provide additional support to the client leadership team, including ordering supplies and arranging team-building events.

+ Manage visitor safety equipment and maintain a site contacts list.

+ Set up and assist with GDC/G-Suite accounts for team members and trade partners.

Essential Skills

+ Experience in construction administration and project coordination.

+ Proficiency in Microsoft Office.

+ Ability to schedule meetings and manage material procurement.

+ Familiarity with safety orientations, RFI, change orders, and construction management.

Additional Skills & Qualifications

+ High school diploma required, 4-year degree preferred in a construction-related field.

+ Ability to lift up to 40 lbs (e.g., cases of water).

+ Must pass a 10-panel drug screening.

+ Reliable vehicle required.

+ Residency in East Valley preferred.

Work Environment

The position is onsite in a trailer located in Mesa, AZ, off Sossaman and Elliot. The work schedule is Monday to Friday, 7:30 am to 4:00 pm, with a half-hour lunch break. There is an opportunity for overtime on Saturdays. Employees can enjoy benefits such as ESOP, 401k, PTO, sick time, and medical, dental, and vision insurance.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mesa,AZ.

Application Deadline

This position is anticipated to close on Jul 15, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.

• Perform basic bookkeeping/accounting, prepare purchase orders and requisitions. Track and reconcile purchasing cards.

• Assist in annual department budget administration, preparation and tracking.

• Provide front-line customer service at the Parks and Recreation office, including walk-ins, phone calls and online inquiries.

• Process facility rentals, park ramada reservations, program and event registrations including the collection and reconciliation of associated fees.

• Support special events and seasonal programs by assisting with logistics, communication, and vendor/customer coordination.

• Assist in maintaining accurate records and files. Data entry, mail distribution, ordering supplies, filing and records management.

• Review department staff reports and materials for Town Council, Board and/or Commission meetings and enter materials into agenda management software as needed.

**What’s Under the Hood**

DriveTime Family of Brands includes in-house financing and servicing through Bridgecrest, which is one of the country’s leading financial servicing providers. Bridgecrest services roughly $17 billion in finance receivables for DriveTime and other third parties. We service auto loans across a wide credit spectrum with the intent of creating a strong path to vehicle ownership for our customers.

**That’s Nice, But What’s the Job?**

In short, we are looking for a motivated individual who will help contribute to a results-oriented and high-performance team. The Administrative Coordinator is responsible for the auditing and maintenance of original contracts and applications for all of DriveTime and Carvana.

In long, you will:

+ Verify, service, and distribute documents to correct departments and ultimately the return of the documents to the customer or outside vendor at the time the loan is completed.

+ Manage the flow of documents in the right direction from one point to another promptly.

+ Review and update account information as it pertains to documents sent and received.

+ Maintain on-site and off-site storage documents.

+ Mailing and shipping of documents or other materials.

+ Work with multiple databases.

+ Handle incoming calls and make outbound calls to/from customers and third-party vendors.

+ Research state and county guidelines and policies.

+ Meet daily production expectations while maintaining high levels of accuracy.

**So What Kind of Folks Are We Looking for?**

+ **Excellent verbal and written communication skills** . The ability to talk and write with confidence, charisma and competence for a wide variety of audiences including management.

+ **A mind for the details.** Okay we know “detail-oriented” is on about every job description – but we really mean it!

+ **Agile in a fast-paced environment.** We move, and we move quickly. Thriving in an environment that never stops, is a must.

+ **Plays well with others.** You will be working in a high-functioning team environment. We work together to win together.

+ **Passionate and goal-oriented** . We are looking for someone that is enthusiastic about their work and is passionate about not only meeting their goals but exceeding them.

+ **Fantastic problem solver.** Your job is not only to find the problem, but more importantly, find the solution.

**The Specifics.**

+ High School Diploma or GED required

+ Must be comfortable working on site and have availability weekdays from 6am-3pm, 7am-4pm & 8am-5pm. This team works out of our Operations Center in East Mesa.

**So What About the Perks? Perks matter**

+ **Medical, dental, and vision, oh my!** DriveTime Family of Brands covers a sizable amount of insurance premiums to ensure our employees receive top-tier healthcare coverage.

+ **But Wait, There’s More.** 401(K), Company paid life insurance policy, short and long-term disability coverage to name a few.

+ **Growth Opportunities.** You grow, I grow, we all grow! But seriously, DriveTime Family of Brands is committed to providing its employees with every opportunity to grow professionally with roughly over 1,000 employees promoted year over year.

+ **Tuition Reimbursement.** We’re as passionate about your professional development as you are. With that, we’ll put our money where our mouth is.

+ **Wellness Program.** Health is wealth! This program includes self-guided coaching and journeys, cash incentives and discounts on your medical premiums through engaging in fun activities!

+ **Gratitude is Green.** We offer competitive pay across the organization, because, well… money matters!

+ **Game Room.** Gimme a break – no, not a Kit Kat ad but we do have a ping-pong table, a pool table and other games if you ever need a break in your day.

+ **In-House Gym.** We want our employees to be the best versions of themselves. So come early, take a break in your day, or finish strong with a workout!

+ **Enjoy Social Events?** Bring it on. Rally with your team for festive gatherings, team competitions or just to hang out!

+ **We Care and Value YOU!** Feel the love and let us treat you to company outings, personal rewards, amazing prizes & much more!

+ **Paid Time Off.** Not just lip service: we work hard, to play hard! Paid time off includes (for all full-time roles) wellness days, holidays, and good ole' fashioned YOU time! For our Part-timers, don't fear you get some time too...vacation time is available - the more you work, the more you earn!

**Anything Else? Absolutely.**

DriveTime Family of Brands is Great Place to Work Certified! And get this: 90% of our rockstar employees say they feel right at home here. We could spend a lot of time having you read about ALL our awards, but we’ll save time (and practice some humility) just naming a few others; Comparably Awards: Best Company for Diversity, Best Company Culture and Best Company Leadership, oh and don’t forget Phoenix Business Journal Healthiest Employers (okay, we’ll stop there)!

Hiring is contingent upon successful completion of our background and drug screening process. DriveTime is a drug-free, tobacco-free workplace and an Equal Opportunity Employer.

And when it comes to hiring, we don't just look for the right person for the job, we seek out the right person for DriveTime. Buckle up for plenty of opportunities to grow in a professional, fun, and high-energy environment!

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an **Assistant Dental Office Manager,** which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients’ lives.

**Job Type:** Full-time

**Salary:** $20 - $24 / hour

**At Aspen Dental, we put You First. We offer:**

+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*

+ Career development and growth opportunities to support you at every stage of your career

+ A fun and supportive culture that encourages collaboration and innovation

+ Free Continuous Learning through TAG U

**How You’ll Make a Difference**

As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you’ll participate in an eight-week training program to succeed in your role.

+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards

+ Work collaboratively with other members of the dental team to provide exceptional patient care

+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care

+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team

+ Review data day to day to evaluate the impact on the practice

+ Oversee scheduling and confirming patient appointments

+ Verify insurance payment, collection, balance nightly deposits and credit card processing

+ Additional tasks assigned by the Manager

**Preferred Qualifications**

+ High school diploma or equivalent; college degree preferred

+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds

+ Demonstrate analytical thinking; place a premium on leveraging data

+ Organized and detail oriented

_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._

_*May vary by independently owned and operated Aspen Dental locations._

_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._

Job Title: Project Admin - Data Center ProjectJob Description

We are seeking a dedicated Project Admin to support a data center project located in Mesa, AZ. This role involves providing comprehensive administrative support to the site team and ensuring smooth operations at the jobsite.

Responsibilities

+ Greet visitors, determine the nature and purpose of visits, notify employees, and direct visitors to specific destinations.

+ Set up new employee equipment based on business needs.

+ Prepare expense reports and reconcile Corpay/Comdata credit card statements.

+ Process and distribute packages, maintain tracking logs, and distribute mail from the Southwest office.

+ Distribute incoming communications to site teams and respond to routine requests.

+ Track, order, and stock office supplies.

+ Coordinate and order meals for site-sponsored events and mandatory training meetings.

+ Maintain a positive and professional attitude, demonstrating composure under pressure.

+ Assess priorities and manage time and resources efficiently.

+ Collaborate cross-functionally to obtain information or solve problems.

+ Handle highly confidential and sensitive information with discretion and integrity.

+ Maintain jobsite conference rooms and break rooms, ensuring they are organized and stocked.

+ Assist with project craft workforce onboarding, including i9 verification and OSHA card copies.

+ Provide additional support to the client leadership team, including ordering supplies and arranging team-building events.

+ Manage visitor safety equipment and maintain a site contacts list.

+ Set up and assist with GDC/G-Suite accounts for team members and trade partners.

Essential Skills

+ Experience in construction administration and project coordination.

+ Proficiency in Microsoft Office.

+ Ability to schedule meetings and manage material procurement.

+ Familiarity with safety orientations, RFI, change orders, and construction management.

Additional Skills & Qualifications

+ High school diploma required, 4-year degree preferred in a construction-related field.

+ Ability to lift up to 40 lbs (e.g., cases of water).

+ Must pass a 10-panel drug screening.

+ Reliable vehicle required.

+ Residency in East Valley preferred.

Work Environment

The position is onsite in a trailer located in Mesa, AZ, off Sossaman and Elliot. The work schedule is Monday to Friday, 7:30 am to 4:00 pm, with a half-hour lunch break. There is an opportunity for overtime on Saturdays. Employees can enjoy benefits such as ESOP, 401k, PTO, sick time, and medical, dental, and vision insurance.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mesa,AZ.

Application Deadline

This position is anticipated to close on Jul 14, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.

**Description**

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.

Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

The Executive Assistant position supports three Vice Presidents within GMNS (Global Merchant Network Services). All three are within the Global Acquisition Capabilities & Program Governance (GACPG) organization within the Acquiring Partners, Product, and Strategy (APPS) in Merchant Services – U.S. (MSUS). This role will be a part of a dynamic global organization driving merchant acquisition across the evolving partner payments landscape.

**Responsibilities:** ** **

+ Calendar management, including coordinating meetings and events for Amex colleagues and partners

+ Coordinate logistics for meetings, including scheduling of conference rooms and technology support as required

+ Book and coordinate travel arrangements including air and hotel bookings

+ Coordination of internal and external meetings and team events, including room booking, catering, etc.

+ Greet office visitors, such as candidates, consultants, and U.S. Regulators

+ Prepare, review, and process expense reports, and ensure T&E in line with company policy and budget

+ Group administration (updating distribution lists/employee roster, org charts, etc.)

+ Set up and manage distribution lists for the team

+ Manage your own e-mails and correspondence in a timely manner

+ Support special ad hoc projects as assigned

+ Candidate will need to be proactive when managing calendar and travel

**Minimum Qualifications**

+ Ability to manage multiple tasks efficiently and effectively while meeting tight deadlines

+ Must be a self-starter with excellent anticipation and prioritization skills

+ Strong sense of integrity with ability to handle confidential and sensitive information with discretion

+ Demonstrated ability to exercise sound judgment, act independently, and be resourceful

+ Strong written and verbal communication skills

+ Must have strong interpersonal skills, high attention to detail, and ability to maintain composure under pressure

+ Demonstrated personal excellence and strong work ethic with an intense will-to-win

+ Proficient in Microsoft Word, Excel, PowerPoint & Outlook required

+ Candidate must have 3-5 years experience preferred

+ Candidate must have experience in domestic travel and coordination required

**Preferred Qualifications**

+ Experience working in Concur is preferred

+ Experience supporting multiple executives concurrently

+ Bachelor's degree preferred

**Qualifications**

Salary Range: $24.05 to $48.10 hourly bonus benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

+ Competitive base salaries

+ Bonus incentives

+ 6% Company Match on retirement savings plan

+ Free financial coaching and financial well-being support

+ Comprehensive medical, dental, vision, life insurance, and disability benefits

+ Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need

+ 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy

+ Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)

+ Free and confidential counseling support through our Healthy Minds program

+ Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site .

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

US Job Seekers - Click to view the “ Know Your Rights ” poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

**Job:** Administration

**Primary Location:** US-Arizona-Phoenix

**Schedule** Full-time

**Req ID:** 25011084