Executive Secretaries and Executive Administrative Assistants

Primary Responsibilities:

Provide clerical, secretarial, word processing, and other support services as assigned
Demonstrate understanding of applicable business departments’ operations, drivers, and/or procedures
Receive information (e.g., medical records; physician letters; general correspondence) from stakeholders (e.g., providers; clients)
Verify information (e.g., member information; type of record) and include work queue driver prior to entering information into data entry work queue
Work with stakeholders (e.g., internal partners; providers; members) to clarify, confirm, and/or gather additional information
Scan documents into data entry queue ensuring appropriate personnel have access
Pull relevant data from reports received
Enter relevant data and information into appropriate systems/tools (e.g., spreadsheets) that can be utilized for reports
Review completed documentation to ensure data entry quality and accuracy
Ensure confidentiality regulations and rules (e.g., PHI; HIPAA) and/or compliance guidelines are complied with when gathering, entering data and information, reviewing and/or distributing data and information
Generate reports in relevant systems needed to prepare additional reports for stakeholders
Monitor, track, and/or integrate data and information (e.g., operations; claims; performance) into documents and reports
Perform quality checks prior to distribution to ensure reports and documents are accurate
Submit reports to applicable stakeholders (e.g., management) in order to obtain approval when needed
Review current reports/documents/processes to identify potential improvements or changes
Provide guidance to internal team members on changes to reports/documents/processes
Open mail (e.g., physical; email; e-fax) to determine type of documents/attachments contained
Review documents/attachments to ensure appropriate information has been provided
Scan or stamp mail/documents with the date received
Create and send (e.g., mail; fax; email) pertinent forms to submitters to correct/gather missing information when necessary
Revise and/or add to documents/attachments as needed prior to processing
Submit documents and reports to relevant stakeholders (e.g., management; providers; members; internal partners) following appropriate departmental procedures
Ensure records and files are stored and managed in accordance with files/records management procedures and regulations
Ensure confidentiality regulations and rules (e.g., PHI; HIPAA) are complied with when filing or storing documents
Create electronic/paper files needed to store documents
Review records to identify files that can be shredded or submitted to records storage
Submit files to records management using appropriate procedures/forms
Locate and retrieve medical records/patient demographic forms when requested
Label older medical records file boxes for offsite storage

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

High School Diploma / GED
Must be 18 years of age OR older
1+ years of healthcare customer service
Experience in handling and reviewing medical records
Familiarity with computer and personal computer applications, which includes the ability to learn new and complex computer system application
Ability to work onsite at both 1955 W Frye Rd Chandler, AZ 85224 & 3555 S Val Vista Dr Gilbert, AZ 85297
Ability to work at least two shifts per week
Ability to work a per diem (as needed) schedule between 06:00AM – 4:30pm any day of the week, including weekends

Soft Skills:

Applies knowledge/skills to activities that often vary from day to day
Moderate level of knowledge and skills in own function
Requires little assistance with standard and non-standard requests
Solves routine problems on own
Works with supervisor to solve more complex problems
Prioritizes and organizes own work to meet agreed upon deadlines
Works with others as part of a team

Physical and Work Environment:

General office demands
Prolonged periods of standing and walking in hospital facilities

Primary Responsibilities:

Processing all release of information (ROI) requests, specifically medical record, and billing requests, in a timely and efficient manner.
This role must also ensure accuracy and provide clients and customers with the highest quality product and customer service.
At all times, the Clinical Administrative Coordinator must safeguard and protect the patient’s right to privacy by ensuring that only authorized individuals have access to the patient’s medical information and that all releases of information are compliant with the request, authorization, client policy, and state and federal laws to include HIPAA regulations.
The Clinical Administrative Coordinator engages in direct customer service, when applicable, and must perform duties and conduct interpersonal relationships in a manner designed to project a positive image of the ROI department.
Promotes positive customer relations through prompt and courteous service. Review each request for validity according to request type and written guidelines rejects invalid requests/provides timely feedback to requestors regarding non-valid requests for PHI; work with requestor as needed.
Maintains knowledge of state laws, fee structures, CPS rules in conjunction with hospital policies. Performs other duties as assigned.

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

High School Diploma / GED
Must be 18 years of age OR older
1+ years of healthcare customer service experience
Experience with Release of Information (ROI) and medical record releases
Experience with Microsoft Word (create correspondence and work within templates), Microsoft Excel (data entry, sort / filter, and work within tables) and Microsoft Outlook (email and calendar management)
Ability to work onsite at Chandler Regional Medical Center – 1955 W Frye Rd, Chandler, AZ 85224
Ability to work Monday – Friday, 8:00am-04:30pm

DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona.

DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

ADMINISTRATIVE ASSISTANT 2

Job Location:
Division of Benefits and Medical Eligibility (DBME)
Family Assistance Administration (FAA)
Overpayment Unit (OPU)
1789 West Jefferson Street, Phoenix, Arizona 85007

Posting Details:
Salary: $15.0222 Hourly ($31,246.17 Annually)
Grade: 15
Closing Date: May 6, 2025

Job Summary:
Would you like to part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov or click on the link here to view ‘Our DES’ video. Come Join the DES Team!

The Department of Economic Security, Division of Benefits and Medical Eligibility is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 2. Under the direction of the FAA Benefit Support Operations Group Program Administrator, this position performs a variety of administrative work of considerable difficulty as required and deemed necessary to support the Overpayment Unit. This position applies detailed knowledge of the department, division, administration, agencies organization, policies, procedures, and day to day problem solving. This position works independently and uses critical thinking with general instruction on a variety of projects while using word, data processing equipment and other automated office equipment.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

• Monitor and maintains multiple mailboxes and phone lines. Receives a high volume from clients and must provide policy and procedural information for overpayment cases or compromise requests. As well as calls from DBME workers to release case files for ongoing benefits by reviewing the requested information to determine if all documents were provided to make an overpayment determination.
• Create and maintain reports with multiple Excel spreadsheets and trackers. Input and scan confidential information and data received via mail, phone, fax server, email, and/or MFP devices to ensure timeliness deadlines are met for various projects. Utilize reports to relay inform to business ops and external customers.
• Coordinate and schedule work activities, meetings, presentations, conferences and conference calls; prepare and distribute meeting minutes, weekly huddles notes; compile and prepare meeting agendas, materials and reports; maintain supplies inventory.
• Maintain the Appeals Unit Workload for Overpayment related appeals. Assign Pre-Hearing Conferences, Administrative Law Judge Decisions and monitor completions and timeliness for each assigned task.

Knowledge, Skills & Abilities (KSAs):

Knowledge in:

• Business correspondence formatting; proper grammar, spelling and punctuation.
• Preforming technical, complex and difficult administrative work using independent judgment.
• Capable of using personal computer and related software applications proficiently.
• Overseeing multiple projects/assignments, setting priorities and meeting deadlines, and following up on assignments with minimum direction.
• Customer service practices and techniques.

Skills in:

• Explain policies, procedures, and general knowledge of the immediate unit and the Division to internal and external customers.
• Gather and summarize data for reports.
• Compose/create/maintain varied spreadsheet reports and correspondence.
• Keyboarding and the use of various computer programs such as G-Suite (Gmail, Sheets, Docs, etc.).
• Handle detailed work with accuracy and speed.

Ability to:

• Manage a diverse range of administrative tasks simultaneously.
• Write and speak with clarity and effectiveness.
• Plan, organize, prioritize and coordinate activities across multiple assignments.
• Establish and maintain professional working relationships with staff and outside entities.
• Respond to internal and external customers with tact, diplomacy, accuracy, and appropriate and timely information.

Selective Preference(s):
This ideal candidate for this position will have:

• Two years administrative experience.

Pre-Employment Requirements:

Licenses and Certifications:

• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:
State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us:
For questions about this career opportunity, please contact Angelina Clerry at 928-606-3823 or at AngelinaClerry@azdes.gov.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Angelina Clerry at 928-606-3823 or at AngelinaClerry@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.

WANTED: Greater Florence Chamber of Commerce Administrative Assistant. DUTIES: Social Media Management, Bookkeeping and file organization. Contact Paul Felkner at 520 868 9433 for a job description and application.

Executive Assistant, Senior

Location: Col Environment, For & Nat Sci

Regular/Temporary: Regular

Job ID: 608357

Full/Part Time: Full-Time

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

https://nau.edu/president/strategic-plan/

Special Information

This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.

Job Description

NAU has an exciting opportunity for an Executive Assistant, Sr. (EA-S) in the College of the Environment, Forestry, & Natural Sciences (CEFNS). The EA-S will perform various administrative duties, assist the Dean, Associate Deans, Director, and academic and research units, and serve as the primary point of contact for the college office. This role requires a practical working knowledge of NAU and college procedures, which requires sound judgment and discretion in handling matters directed to the college office. The EA-S will also communicate and clarify the Deans' views on policies or issues to constituents and stakeholders. The college office is open daily with regular hours between 7:30 a.m. and 4:30 p.m.

The individual in this position is expected to meet the needs of the Office of the Dean actively and effectively, including the application of proactive problem-solving techniques and the skills necessary to diplomatically handle issues of critical importance to the office.

Assistant to Dean, Associate Deans, and Director, and University Development - 50%

• Acts as a calendar delegate for the Dean and Associate Dean(s).
• Prepares materials to support the Dean and Associate Deans' daily activities and meetings.
• Works with the Dean and Director, University Development to coordinate the Dean's development activities.
• Work with the Associate Dean of Academic Affairs to manage the ACEFNS student group.
• Coordinates travel schedules and activities for the Dean's Office, including event registrations and participation.
• Provides administrative support for the Director, University Development, including travel, correspondence (donor gift acknowledgments), contact reports, and event planning (donor visits, guest speakers, etc.).
• Assists with Processing of Dean's and Dean's Office staff travel expenses.
• Coordinates college events, including securing a venue, catering, invitations, collecting RSVPs, updating the Dean's speech, ordering award plaques and retirement gifts, creating certificates, updating the event website, and ensuring the smooth running of the event; works with Department Chairs/Directors to ensure coordination of college activities; such as Discover NAU Day.
• Assist in providing administrative support to the Colorado Plateau-Cooperative Ecosystem Studies Unit (CP-CESU) program.

Strategic Planning & Communication Support - 20%

• Prepare detailed briefings to ensure the Dean and Associate Deans are well-prepared for meetings and events with internal and external audiences. Execute appropriate follow-through on meetings and appointments, as necessary, including meeting notes and minutes.
• Identify impactful information and elevate issues to the attention of the Executive Team.
• Contribute to strategic planning for events, engagements, and activities involving the Office of the Dean, considering institutional and sector priorities.
• Organize, facilitate, and support special initiatives spearheaded by the Dean's Office, including retreats and cross-college events, working closely with other university offices.
• Serve as a primary point of contact on any matter directed to the office by internal and external stakeholders; independently research and prioritize incoming issues and determine an appropriate course of action, referral and/or response.
• Utilize highly developed and sound independent judgment, as well as excellent communication skills and techniques to keep the Executive Team informed of all matters that require attention.

Front Office Management - 10%

• Orders office supplies and monitors ongoing supply needs.
• Processes and files confidential personnel and student information.
• Provides front desk reception, greeting and assisting guests to the Dean's Office, monitoring traffic through the area, and ensuring professional reception area appearance.
• Answers incoming calls to the Dean's and general college telephone lines, directing calls to proper individuals as needed.
• Monitors incoming and outgoing mail.
• Maintains log of all financial forms processed through the Dean's Office.
• Supervise student employees and PT Temp Employees, including hiring, work schedules, job duties, and performance issues, to meet the needs of the entire Dean's Office.
• Coordinates activities of student employees for the needs of the entire Dean's Office.
• Timekeeping for student employees and PT Temp Employees.
• Maintains college organizational charts and contact lists.

Webmaster & Social Media Management - 10%

• Updates the college website as needed.
• Manage the college's social media, such as Facebook, Instagram, and Twitter; submit posts and updates to communicate with the public.
• Disseminate specific communications to college constituents as required by the Dean.
• Reviews and approves appropriate e-mails through the CEFNS listservs.

Building Manager - 5%

• Works with facility services, placing repair and maintenance orders and ensuring timeliness.
• Coordinates the assignment of keys for office occupants.

Other - 5%

• Maintain confidentiality and discretion regarding College business and files.
• Serves as backup for other staff members in departmental units if necessary.
• Other duties as assigned.

Minimum Qualifications

• Undergraduate bachelor's degree, and
• 3-5 years of relevant experience; or
• Any relevant education and experience combination may be substituted for the yearly educational requirement.

Preferred Qualifications

• Experience with C-suite or college leadership.
• Experience supervising the work of others.
• Experience with event planning and organization.
• Experience dealing with confidential documents and meetings.
• Experience planning, analyzing, and coordinating activities and establishing priorities.
• Experience scheduling and planning meetings.

Knowledge, Skills, & Abilities

Knowledge

• Knowledge of administrative and University principles and practices.
• Knowledge of principles and practices for providing customer and personal services.
• Knowledge of records administration and maintenance techniques and procedures.

Skills

• Planning, analyzing, and coordinating activities and establishing priorities.
• English composition, grammar, spelling, and punctuation.
• Scheduling and planning meetings.
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Organizational and project management skills.

Abilities

• Problem solving, organizational, and analytical capabilities.
• Communicates effectively.
• Represents office and University in a professional manner.
• Balances competing priorities.

Background Information

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/ is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Salary range begins at $58,882. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the https://in.nau.edu/Human-Resources/Benefits/. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees arehttps://in.nau.edu/human-resources/benefits/ on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. https://in.nau.edu/human-resources/orientation/ includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

May 12, 2025 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the https://in.nau.edu/human-resources/or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, http://DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Equal Opportunity Employer, including Disabled/Protected Veterans. NAU is responsive to the needs of dual career couples.

https://in.nau.edu/Human-Resources/Posters-Required-by-Law/

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

To apply, visit https://apptrkr.com/6177130

Copyright ©2025 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/

jeid-1d1ef75029a9c14182e4e7050eec5f70

WANTED: Greater Florence Chamber of Commerce Administrative Assistant. DUTIES: Social Media Management, Bookkeeping and file organization. Contact Paul Felkner at 520 868 9433 for a job description and application.

WANTED: Greater Florence Chamber of Commerce Administrative Assistant. DUTIES: Social Media Management, Bookkeeping and file organization. Contact Paul Felkner at 520 868 9433 for a job description and application.

WANTED: Greater Florence Chamber of Commerce Administrative Assistant. DUTIES: Social Media Management, Bookkeeping and file organization. Contact Paul Felkner at 520 868 9433 for a job description and application.

ANNOUNCEMENT OF EMPLOYMENT OPPORTUNITY

Public Works Intern

4 positions available

8-week assignment, 32-40 hours per week

Hiring Rate: $17.50 per hour

FLSA Status: Non-Exempt (eligible for overtime)

Deadline to Apply: 5/12/2025

Internship Summary:

The City of Prescott Department of Public Works is looking for college students and graduates interested in learning about the public works functions within city government. The interns will perform a variety of manual and semi-skilled activities supporting daily operations and maintenance tasks associated with water, wastewater, streets, solid waste and fleet. Under general supervision of crew leader and/or supervisor, interns will rotate through each of the divisions, learning about each division and performing meaningful work in support of daily activities and projects.

Qualifications:

Education and/or Experience:

High school diploma or equivalent.

Licensing, Certification, and Other Requirements:

Possess a valid Arizona driver's license.

Learning Opportunities May Include:

Observe daily operations for each division; water, wastewater, streets and solid waste.
Inspection and preventative maintenance as required using software; inspects hydrants, valves, water infrastructure, tanks, booster stations, and other water system appurtenances; and inspects, maintains, and repairs the sanitary sewer collection system including sewer lines, manholes, and lift stations to ensure safe and efficient operation. Maintenance at treatment plant.
Locating lines/breaks; taping water main lines; remove/replace sections of streets, curbs, driveways, and sidewalks; replant/landscape yards and right -of-ways; and operate a variety of equipment and tools.
Read meters; follow up on questionable readings by locating and rechecking readings, examine meter, check connections for leaks or damage, and/or to identify customer leaks. Assist in routine maintenance and repair on a variety of equipment common to operations. (e.g. valves, CCTVs, pumps, motors, pressure regulating stations, wells, water main, hydrants, and meters).
Assist with the use of complex sewer line cleaning equipment, including hydro-cleaners and other related equipment to remove debris from sewer lines and wet wells.
Utilize hand tools, jack hammers, whackers, digging bars, shovels, and other related tools or equipment as required.
Inspect equipment, power tools, vehicles, and other large equipment to ensure safe and efficient operation.
Maintain and remove asphalt; patch potholes; and grade roads and alleys.
Assist with miscellaneous concrete repairs and installation.
Assist with maintaining and install of guardrails, safety rails, and handrails.
Assist with fleet maintenance.
Assist with maintenance of refuse collection containers on assigned routes.
Maintain transfer station and yard in conformance with ADEQ and EPA regulations.
Assist in the setup, preparation, and cleanup of special events.
Perform shouldering and erosion control.
Sweep streets; pick up debris/trash.
Dig/grade/clean ditches and culverts; clean catch basins.
Perform street maintenance and rights-of-way work with crews or individually; mow rights- of-ways.
Assist with yard maintenance.
Adhere to all safety policies and procedures including the use of PPE.
Perform other duties as assigned.
Employee Core Beliefs

City of Prescott employees should seek to uphold the City's core beliefs throughout their day-to-day business and with every customer they come in contact with, both internal and external. Our core beliefs are: Act with Integrity, Work as a Team, Have Personal Commitment and Loyalty, Solve Problems, Take Pride In Excellent Results, High Level of Productivity and Being Nice.

Knowledge, Skill and Abilities:

Knowledge of water distribution operation and maintenance principles.
Knowledge of materials, practices and equipment used in water system maintenance and repair activities.
Knowledge of materials, practices, and equipment used in wastewater system operations and maintenance.
Knowledge of occupational hazards and safety precautions for operating assigned equipment; common hand and power tools; and basic preventive maintenance on assigned equipment.
Skill in operating and maintaining a variety of specialized equipment used in the maintenance/repair of water systems and used in the operation and maintenance of wastewater systems.
Skill in using computers.
Skill in using personal protective equipment.
Skill in accurately documenting daily work tasks.
Skill in utilizing customer service techniques in responding to requests and complaints.
Skill in communicating.
Skill in utilizing appropriate public relations techniques to resolve customer issues.
Skill in solving problems.
Ability to recognize occupational hazards of work.
Ability to follow safety principles, regulations, and safe work practices.
Ability to build and maintain effective working relationships with City residents and employees.
Ability to exercise sound judgment.
Ability to maintain tools and equipment of trade.
Ability to collect and organize facts and data.
Ability to record field data manually and by using computer programs.
Ability to understand and follow oral and written instructions.

Physical Demands and Working Conditions:

Work is performed in the field.
Performs work in hazardous conditions including sewage; potentially infectious wastes, methane, hydrogen sulfide, and other possible toxic gases and substances; rotating equipment; noise; high-medium-low voltage; oxygen deficient and hazardous environments; and in confined spaces and high traffic areas.
Safely performs manual labor for extended periods of time and safely lifts 60 pounds frequently with a maximum of 100 pounds.
Safely operates required equipment and City vehicles as needed.
Clearly sees, with correction if necessary, during day hours, night hours, and in potentially adverse weather conditions.
Clearly, concisely, and effectively communicates in person, over the radio, and by telephone.
Work is performed in an environment with heavy equipment and machinery that could result in bodily harm to my co-workers or others.

Upon acceptance of the internship, successful candidates will be required to complete the following:

Drug screening
Motor vehicle records check
Criminal background screening
City of Prescott Contact Information

201 N. Montezuma Street

Prescott, AZ 86301

Email: hr@prescott-az.gov

Website: www.prescott-az.gov

Phone: 928-777-1410 / Fax: 928-832-1222

When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://cityofprescott.applicantpro.com/jobs/3727821-1036234.html

Administrative Services Assistant, Senior (Yuma,AZ)

Location: NAU - Yuma

Regular/Temporary: Regular

Job ID: 608290

Full/Part Time: Full-Time

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

https://nau.edu/president/strategic-plan/

Special Information

• This position is located in Yuma, Arizona.
• This position is an on-site position which requires the incumbent to complete their work primarily at the NAU Yuma campus with or without accommodation. Opportunities for remote work are rare.
• Limited weekend work may be required for specific events. Minimal/occasional travel to NAU Flagstaff or other NAU campuses may occur.

Job Description

The Administrative Services Assistant, Senior serves as the first point of contact for NAU Yuma students, faculty, staff, and community at the Administrative & Faculty Office located at NAU Yuma. This position runs the front office and supervises the front office staff. This position provides administrative support to faculty and staff. This position oversees and coordinates logistics for various events on the NAU Yuma Campus, including, but not limited to, Commencement and Honors Convocation.

Front Office Lead - 55%

• Serves as first point of contact for the faculty, staff, students, and visitors to the Administrative & Faculty Office during posted hours of operation.
• Answers phone calls and greets students, faculty, staff, and community members, responding to questions and providing direction as appropriate.
• Supervises daily office function of the front office including distribution of mail and packages, scheduling use of state vehicles and other NAU property, etc.
• Provides administrative support to faculty, staff, and administrators. This includes, but is not limited to, creating documents and spreadsheets, coordinating program orientations and events, supporting copier and printing requests, and submitting faculty/student forms for processing.
• Leads and supervises student workers and part-time temporary employees in the front office.

Lead Coordinator for Events at NAU Yuma - 25%

• Serves as the lead coordinator for NAU Yuma Commencement and Honors Convocation along with other campus and student events.

Classroom Assignment Coordination - 15%

• Manages and maintains classroom reservations for NAU Yuma.
• Works with NAU CAPCOT/Space Management to assign classrooms for in-person classes and other NAU Yuma events.
• Adds assigned classrooms to the NAU scheduling tool.

Other - 5%

• Participates in special projects with faculty and staff as directed.
• Performs other duties as assigned.

Minimum Qualifications

• High School diploma.
• 1-3 years of relevant experience.
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

• Associate or bachelor's degree.
• 1 year customer service experience.
• 1-2 years' supervisory experience.
• 1-2 years' experience working in a front office environment.
• Demonstrated knowledge working with word-processing, spreadsheets, and database programs.
• Knowledge of NAU policies and procedures.
• 1-2 years' experience coordinating event/meeting logistics.

Knowledge, Skills, & Abilities

• Demonstrated customer service skills.
• Ability to effectively communicate including both oral and written communication and effective listening skills.
• Ability to efficiently handle multiple tasks in a high-volume office with attention to detail.
• Ability to work in collaboration with educational partners.
• Ability to work in a team environment and bring projects to timely completion.
• Ability to problem-solve and make decisions.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/.. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/. is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Salary range begins at $40,000. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is non-exempt under the Fair Labor Standards Act (FLSA). The incumbent is eligible for overtime pay or compensatory time according to University policy. Further, the employee must submit timesheets that accurately reflect all hours worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the https://in.nau.edu/Human-Resources/Benefits/. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees arehttps://in.nau.edu/human-resources/benefits/ on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. https://in.nau.edu/human-resources/orientation/ includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

April 28, 2025 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the https://in.nau.edu/human-resources/or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, http://DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

https://in.nau.edu/Human-Resources/Posters-Required-by-Law/

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

To apply, visit https://apptrkr.com/6141212

Copyright ©2025 Jobelephant.com Inc. All rights reserved.

https://www.jobelephant.com/

jeid-0210a2196dd1cf448af41913cc10f597