Executive Secretaries and Executive Administrative Assistants

Administrative Assistant 1, 2, Senior

Location:

Tempe, AZ, US

Date: Oct 25, 2024

**Requisition ID** : 17979

**Join us in building a better future for Arizona!**

SRP is one of the largest public power and water utilities in the U.S. providing electricity to approximately one million customers in the greater metropolitan Phoenix area. Since its founding in 1903, SRP has fostered a culture of stewardship and customer service consistently ranking as an industry leader in customer service according to J.D. Power and named one of Arizona's best employers by Forbes. SRP continues to adapt to its changing business environment by seeking innovative ways to reimagine utility service and the provision of critical resources essential to the life and economy of Arizona.

**Why Work at SRP**

At SRP, we foster an inclusive work environment and believe everyone should have a fair chance to work, regardless of who they are. That’s why we value teams with diverse perspectives, experiences, and backgrounds to help SRP deliver on its mission of providing reliable, affordable and sustainable water and power.

SRP's success is rooted in our employees' happiness, health, and safety. That's why we offer a comprehensive benefits package to meet the needs of our employees and enhance their well-being. In addition to competitive pay and performance incentives, eligible employees can take advantage of the following benefits:

+ Pension Plan (at no cost to the employee)

+ 401(k) plan with employer matching

+ Available your first day: Medical, vision, dental, and life insurance

+ Over 200+ hours of PTO (includes vacation days, holidays, floating holidays, and sick leave)

+ Parental leave (up to 4 weeks) and adoption assistance

+ Wellness programs (including access to a recreation and fitness facility)

+ Short and long-term disability plans

+ Tuition assistance for both undergraduate and graduate programs

+ 10 Employee Resource Groups for career development, community service, and networking

**Summary**

Acts asaconfidential administrative aide; provides administrative support to themanagerand other departmental employees by coordinating departmental administrative functions.

Responds to or refers information requests by phone, e-mail/general correspondence or in person; coordinates correspondence and reports; updates distribution lists; prepares budgets and expense reports; creates, formats, and edits a variety of document types (Word, PowerPoint, Excel) for departmental staff.May function as timekeeper, schedule meetings, andorganizes and maintain digital and physical files, ensuring documents are easily accessible and properly archived.

**What You'll Do**

Responsible for general departmental administrative duties, including but not limited to answering and directing phone calls; Open/Screen/Distribute departmental mail; managing calendars/scheduling appointments and business-related travel; filing; timekeeping; completing expense reports, etc.

+ Is proficient in Microsoft Office software (Word, Excel, PowerPoint, etc.) including:

+ gathering and synthesizing relevant information,

+ creating charts, graphs and infographics to present data clearly

+ understanding design principles to create visually appealing materials that effectively communicate the intended content/message

+ ensuring all documents are free of errors, are properly formatted, and adhere to company standards

+ Maintain project schedules (Microsoft Project, etc.) and data entry for databases specific to departmental functions (Access, SOL/Server).

+ Maintain department budgets (knowledge of SAP and budgetary processes).

+ Assists in planning and coordination of meetings; assists with the setup of presentations for meetings including trouble-shooting technical issues and ensuring all materials are ready.

+ Responsible for conducting requested research (using the Internet and other tools) in support of departmental projects and activities.

+ Assists manager in tracking and meeting project deadlines.

+ Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

+ Acts as point of contact for internal and external clients.

**What It Takes To Succeed**

At job entry, placement will be determined by a review of college transcripts and relatedwork experience. A minimum of 6 years of related experience is required for the senior level. Once placed into the job family, an employee may become eligible for promotion by demonstrating the ability to perform advanced and more difficult work as determined by their management and meeting experience requirements.

Preferred Skills

+ Attention to detail and proactive problem-solving skills

+ Excellent written and verbal communication skills

+ Strong organizational skills and ability to multi-task

+ Ability to present data clearly and effectively using visual aids

+ Efficiently collecting and integrating data and information from various sources

+ Ability to craft visually appealing presentation materials

**Experience**

At job entry, placement will be determined by a review of college transcripts and related work experience. A minimum of 6 years of related experience is required for the senior level. Once placed into the job family, an employee may become eligible for promotion by demonstrating the ability to perform advanced and more difficult work as determined by their management and meeting experience requirements.

**Education**

College level coursework (100+) from an accredited institution will be evaluated on an individual basis according to the skill/level to determine if applicable to the position by management.

**Testing and Certifications**

Administrative Assistant Test

**Hybrid Workplace**

SRP currently offers a hybrid workplace, which allows employees whose jobs can be performed remotely, and who have sufficient technical capability, to telework up to three days per week. Although teleworking is available, all employees must live and work in Arizona. We are taking steps to protect the health and well-being of all team members, and by following a number of health and safety protocols, to reduce the risk of the coronavirus (COVID-19).

**Drug/Alcohol Policy Statement**

To promote the safety and well-being of our employees, customers, and the communities we serve, SRP is committed to maintaining a drug/alcohol free work environment. Although marijuana may now be legal in Arizona, except as otherwise specified under Arizona law, SRP considers it to be an illegal drug for the purpose of our drug/alcohol policy because marijuana remains illegal at the federal level. Any candidate found to be impaired during the hiring process or who has the presence of an illegal drug or unauthorized substance in their system during the pre-employment drug/alcohol test may be disqualified from further consideration in the hiring process.

**Equal Opportunity Employer Statement**

Salt River Project (SRP) is committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, military status, or any other protected status under applicable federal, state or local law.

**Work Authorization**

All candidates must be legally authorized to work in the United States.

Currently, SRP does not sponsor H1B visas, OPT, or other employment-related visa's.

**Nearest Major Market:** Phoenix

Overview

Voted by Newsweek in 2024 as one of America's Greatest Workplaces for Diversity

Early Access to Paycheck with Earned Wage Access is available for Hourly Associates (outside of CA)

Grow your career with Brookdale! Our Business Office Managers have opportunities for advancement by exploring a new career in positions such as Director of Financial Services, Human Resources Managers and Executive Directors.

Make Lives Better Including Your Own.

If you want to work in an environment where you can become your best possible self, join us! You’ll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness.

Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Additional benefits offered include, but are not limited to:

+ Tuition Reimbursement

+ Pet Insurance

+ Adoption Reimbursement Benefits

+ Variety of Associate Discounts

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply.

To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

Responsibilities

+ Leader primarily responsible for the business office operations of the community.

+ Responsible for attracting, engaging, developing and retaining the community associates necessary to provide high quality care and personalized services to our residents, while minimizing the use of premium labor (in conjunction with HR department in a CCRC).

+ Supports Executive Director in driving profitable growth and complying with operational processes and regulatory requirements.

+ Ensures effective communication with associates, residents, families, vendors and other visitors to the community.

+ Ensures that residents are properly billed for services provided and leads the timely collection of receivables.

+ Responsible for overseeing payroll process to ensure that associates are paid correctly.

+ Ensures that vendor invoices for goods or services to the community are billed appropriately and are processed for payment on a timely basis. Supports an inclusive community culture.

+ Associates degree (A. A.) or equivalent from two-year college or technical school required; or additional years of experience can be substituted for the education requirement on a year-for-year basis. Minimum of three years related experience and/or training. Previous managerial and office setting experience preferred.

May also directly supervise another department.

Brookdale is an equal opportunity employer and a drug-free workplace.

Salary Range Information

$25.30 - $31.63 / hour

Job LocationsUS-AZ-Phoenix

CategoryAdministration

Sub-CategoryAdministrative Support

Position Type (Portal Searching)Regular Full-Time

Shift1st & 2nd Shift

ID2024-263982

Location : NameBrookdale Central Paradise Vly

Location : Address13240 N Tatum Blvd

Location : LocationUS-AZ-Phoenix

Job Code100980

Work LocationOn-Site

Hiring Range$25.30 - $31.63 / hour

Position: Administrative Assistant

Location: Phoenix, AZ

Job Id: 2382

# of Openings: 1

Join us and grow your career with a certified Great Place to Work for the last eight years running. We are a team of Engineers, Architects, Surveyors and Scientists committed to making meaningful contributions to the world around us. Our quest for excellence goes beyond the ordinary; we seek extraordinary people who want to showcase their talents and join us in making a difference for our clients and communities. You will be part of a collaborative group that champions your career and passions, embraces challenges, understands the importance of work-life balance, and shares our commitment in making a positive impact through your work.

Farnsworth Group is seeking an Administrative Assistant in our Phoenix office. In this role, you will provide administrative support to site leaders, engineers, architects, and technicians.

This is an exciting opportunity for a highly professional and motivated individual to make an impact within our professional services firm. A successful administrative professional will have strong customer service experience, demonstrated leadership and a passion to support the office.

Job Activities:

+ Manage administrative functions and support the needs of the office and project teams

+ Work closely with project teams on compilation and distribution of documents, spreadsheets, and tracking of client needs

+ Schedule travel including transportation, accommodations and provide detailed itineraries

+ Collaborate with other offices to ensure smooth workflow and communication

+ Support the office with general administrative tasks including front desk management, answering phones, greeting visitors, maintaining office equipment and ordering supplies

+ Coordinate office and client meetings, as well as office events

+ Assist staff with other needs such as research, technical writing, and marketing/ business development

Specific Requirements include:

+ Bachelor's degree in Business Administration or related area of study preferred

+ Associated degree in related field required

+ Proven experience in office administrative or similar role

+ 5+ years of administrative support experience

+ Must be detail-oriented and set high standards for quality

+ Strong proficiency with Microsoft Office (Excel, Word, PowerPoint)

+ Strong oral and written communication skills and proven organizational abilities

+ Ability to assign priority, meet and manage multiple projects and deadlines

+ Must be a self-starter with a proactive, can-do attitude that sets high standards for quality

About Farnsworth Group

Farnsworth Group is an award winning, employee-owned engineering, architecture, and surveying firm with more than 500 employees located in nearly 30 offices nationwide. We are ranked among the nation’s top design firms with clients ranging from small communities to some of the world’s largest brands. Our success is the direct result of our talented people, unwavering passion, and exceptional performance. Together, we collaborate with clients to define what matters most to them and strive to move them forward with proven solutions. We do this by focusing on our mission that centers on championing our clients’ successes, advancing our communities, and embracing the challenges of a changing world.

A Great Place to Work Certified

For eight consecutive years, Farnsworth Group has earned the esteemed certification as a Great Place to Work; our employees are the reason why! Annually, our staff engages in a survey administered by the Great Place to Work organization that delves into employee perceptions about credibility, respect, pride, fairness, and camaraderie. Those results are benchmarked against the nation’s leading companies, and only those top performers gain the Great Place to Work certification. The invaluable insights from the survey have played a pivotal role in further shaping our work environment and fostering a culture to make Farnsworth Group an even greater place to work.

Featured benefits and perks include:

+ 401(k) with 100% Company Match up to 5%

+ Medical/Dental/Vision Insurance Plans

+ Flexible Spending and Health Savings Accounts

+ Short & Long-Term Disability

+ Maternity and Paternity Leave

+ Professional Development and Training

+ Mentoring Program

+ Paid Time Off

+ Wellness/Fitness Reimbursements

+ Pet Insurance Plan

Statement on Diversity and Inclusion:

Farnsworth Group is a collection of employees with unique backgrounds and perspectives that all come together to make us a better Company. It is our goal to recruit, hire, develop, retain, and promote a diverse group of people. Join us…and let’s make a difference, together.

For immediate consideration, please Apply Online by clicking on the "Apply for this Position" below.

Farnsworth Group, Inc. is proud to be a M/F Disabled and Veteran EEO/AA employer.

**About this role:**

Wells Fargo is seeking an Administrative Assistant who will provide administrative and secretarial support for senior level executives within our Portfolio Execution department.

**In this role, you will:**

+ Support Administrative Assistants or leaders by performing routine administrative tasks

+ Identify ways to improve individual work processes within established administrative procedures

+ Perform routine administrative tasks, including scheduling appointments, making travel arrangements, distributing mail, producing routine documents and reports, using word processing and spreadsheet software, performing routine data entry operation, answering, as well as directing phone calls, and taking messages as needed

+ Receive direction from administrative assistants, supervisors, or leaders

+ Escalate questions and issues to more experienced individuals

+ Interact with immediate Administrative Assistants team on basic information, as well as internal and external clients

**Required Qualifications:**

+ 6+ months of Administrative Support experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

**Desired Qualifications:**

+ Financial services industry experience

+ Experience supporting senior level leaders/executives with resource management, national reporting, scheduling, agenda maintenance, and communication support

+ Ability to work in a fast-paced deadline driven environment

+ Excellent verbal, written, and interpersonal communication skills

+ Strong attention to detail and accuracy skills

+ Strong organizational, multi-tasking, and prioritizing skills

+ Ability to answer and manage multiple phone lines

+ Advanced Microsoft Office (Word, Excel, Outlook and PowerPoint) skills

+ Ability to act as a proxy for advanced functions such as expense authorization, travel arrangement, and system approval

+ Experience with coordinating team meetings and work events for staff and senior executives

+ Experience with employee onboarding, staff management, and hiring strategy

+ Experience with office management functions such as ordering supplies, working with external vendors, and expense tracking

**Job Expectations:**

+ Ability to work a hybrid work schedule

+ Ability to travel up to 10% of the time

+ Position can report to any of the posted locations

@RWF22

**Pay Range**

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.

$18.00 - $27.69

**Benefits**

Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs (https://www.wellsfargojobs.com/en/life-at-wells-fargo/benefits) for an overview of the following benefit plans and programs offered to employees.

+ Health benefits

+ 401(k) Plan

+ Paid time off

+ Disability benefits

+ Life insurance, critical illness insurance, and accident insurance

+ Parental leave

+ Critical caregiving leave

+ Discounts and savings

+ Commuter benefits

+ Tuition reimbursement

+ Scholarships for dependent children

+ Adoption reimbursement

**Posting End Date:**

***** **_Job posting may come down early due to volume of applicants._**

**We Value Diversity**

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

**Applicants with Disabilities**

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo (https://www.wellsfargojobs.com/en/diversity/disability-inclusion/) .

**Drug and Alcohol Policy**

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy (https://www.wellsfargojobs.com/en/wells-fargo-drug-and-alcohol-policy) to learn more.

**Wells Fargo Recruitment and Hiring Requirements:**

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

**Req Number:** R-406837

Summary The position is in the Executive Leadership Team (ELT). The incumbent is assigned as direct report to a member of the Executive Leadership Team. The primary purpose of the Secretary (OA) is to provide administrative coordination and support to a member of the Executive Leadership Team. Responsibilities Major duties include, but are not limited to: Coordinates scheduling for the ELT including set up of meetings, event coordination, calendar management, and collection of needed documents for meetings including those with VACO, VISN, Congressional offices, and other key stakeholders. Serve as Travel Coordinator for the ELT to include submission of travel requests via LEAF/Concur, set up of travel logistics, and submission of reimbursement for the ELT, and their Health Systems Specialist. Manage equipment and supplies for the Executive Leadership Team (ELT), which includes ordering, procuring, inventory management, and maintenance. Coordinates the supply inventory in support of reordering/stocking needed items. Coordinate equipment requirements including management of ELI, maintenance, ordering…etc. Serve as Purchase Card Holder for the Executive Leadership Team (ELT). Serve as Timekeeper for the Executive Leadership Team (ELT) and backup Timekeeper for the Office of the Director. Updates timecards daily to ensure accurate accounting and validates each pay period. Coordinates the accurate entering of compensated time and overtime. Support personnel/Human Resource functions for the ELT including management of staff's personnel folders, submission of Human Resource tickets/requests, support of annual Performance Plan, Performance Appraisal and award completion/submission, support of any award coordination and submission, assistance in recruitment efforts, Human Resource Requests, Position Description management, and other staffing functions. Serve as the public face for the ELT greeting Veterans, Congressional representatives, staff, vendors, community partners, and other visitors. Provide service recovery for Veterans and their families to include addressing immediate issues within their scope of influence, connecting with appropriate department to address their specific issue/concern, and logging/tracking issues/concerns to include in the Patient Advocate Tracking System-Replacement (PATS-R). Manage the ELT telephones; answer calls, routing to correct person/department, checking voicemail, and responding to telephone calls/inquiries. Manage Action Items for the ELT including conducting initial review for accuracy/completion, assignment to services, tracking/collecting responses, routing for second-level and final level review, and routing for final submission. Prepare documents/correspondence for the ELT including Memorandums, Letters, Reports, Policies, Standard Work, and other documents/correspondence. Works with Service Chief to ensure documents are accurate, complete, and grammatically correct. Performs other duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday 7:30 a.m. to 4:00 p.m./8:00 a.m. to 4:30 p.m. work schedule, but work schedule may be adjusted to meet the needs of the service. Virtual: This is not a virtual position. Position Description/PD#: Executive Secretary/PD13635A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/04/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Preferred Experience Attention to detail Professional Interpersonal Skills Ability to Multi-task Experience in dealing with various types of customers Working in High Profile Office environment You may qualify based on your experience as described below: Specialized Experience GS-07: Applicants must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: provide receptionist/clerical support work, review correspondence letters, prepare travel arrangements and schedules, timekeeping experience and customer service; 40 words per minute typing speed. Specialized Experience GS-08: Applicants must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: provide receptionist/clerical support work, review correspondence letters, prepare travel arrangements and schedules, timekeeping experience and customer service; 40 words per minute typing speed. You will be rated on the following Competencies for this position: Clerical Computer Skills Flexibility Interpersonal Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do work; however, there may be some walking, standing, bending, carrying of light items such as papers, books, small parts, and occasionally assisting handicapped individuals. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

**Job Description:**

Ensures that inventories are secure, properly identified, and readily accessible to authorized personnel. Maintains controls over various types of inventories (e.g., raw materials, subassemblies, finished goods). Conducts physical inventory counts and reconciles results with inventory records. Ensures that quantities of incoming and outgoing shipments are correct. Conducts analyses of inventory levels and coordinates with production and sales requirements. Provides administrative or technical support to ensure effective on-going operations. Applies knowledge of established processes and procedures to execute with excellence. Performs administrative work that requires working knowledge and skills developed through formal training or work experience. Recognizes and solves typical problems that can occur in own work area by evaluating and selecting solutions from established options. Impacts own team through the quality of the services or information provided. Works within established procedures with a moderate degree of supervision.

**Employee Type:**

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

**Other Criteria:**

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

**Basic Qualifications:**

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.

**Company:** UNITED PARCEL SERVICE

**Category:** Global Logistics and Dist

**Requisition Number:** R24029712

**Location:** Tempe,Arizona

**Primary City/State:**

Arizona, Arizona

**Department Name:**

Care Mgmt Prog Mgmt & Support

**Work Shift:**

Day

**Job Category:**

Administrative Services

Find your path in health care. We want to change the lives of those in our care – and the people who choose to take on this challenge. If you’re ready to change lives, we want to hear from you.

Within Banner Health Corporate, you will have the opportunity to apply your unique experience and expertise in support of a nationally-recognized healthcare leader. We offer stimulating and rewarding careers in a wide array of disciplines. Whether your background is in Human Resources, Finance, Information Technology, Legal, Managed Care Programs or Public Relations, you'll find many options for contributing to our award-winning patient care.

POSITION SUMMARY

This position supports a Chief Executive Officer (CEO), Corporate Senior Leadership Team (SLT) members, a senior director, or member(s) of facility senior leadership teams by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. This position may also support other SMT members or senior directors as needed.

CORE FUNCTIONS

1. Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often can not be brought to the attention of the executive. This includes summarizing the content of incoming materials, specially gathered information, or meetings to assist their supervisor; coordinating the new information with background office sources; and drawing attention to important aspects or conflict.

2. Interprets request and helps implement action, as well as decides whether the executive should be notified of important or emergency matters, as needed. In the absence of their supervisor, ensures that requests for action or information are relayed to the appropriate staff member.

3. Coordinates, handles, and/or completes recurring projects or one-time projects, as directed by supervisor.

4. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including key internal or external sources, which requires comprehensive knowledge of organization policies, practices and operations.

5. Maintains supervisor's calendar, regularly arranging meetings, conferences, and appointments without clearance. Arranges hotel and travel accommodations for frequent, extended trips.

6. Prepares special or one time reports, presentation materials, summaries, or replies to inquiries, selecting relevant information from a variety of sources. May assist in the research, analysis and interpretation of data under the direction of management.

7. Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes.

8. May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.

9. This position primarily focuses on the operations of the office of the system SMT (Sr. Mgmt Team) member, senior director, facility CEO or large facility CNO to which this position reports. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system/facility, as well as the community. This position routinely interacts with SMT, board members, physicians, patients, board members, employees, the media, as well as business and community leaders.

MINIMUM QUALIFICATIONS

High school diploma/GED or equivalent working knowledge. A strong working knowledge of administrative/specialized business support services as normally demonstrated through three to four years administrative support experience at a progressively responsible level required.

Must have written communication skills to edit and proofread business correspondence and reports. Also requires the ability to type accurately and efficiently from rough draft and machine transcription or personal dictation, involving standard business vocabulary, using common word processing programs. Must have the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquires from telephone callers or visitors, and gathering background information for sensitive or confidential reports. Must have the ability to analyze routine administrative details of limited complexity, such as resolving minor scheduling conflicts, redirecting mail, etc. Must have excellent oral, written, and interpersonal communication skills to effectively interact with all levels of the organization. Must possess the ability to convey a professional image, as well as, effectively represent the organization as appropriate in its relationship with external customers. Must have a working knowledge of personal software packages to perform the administrative functions described above.

Employees working at BUMG, BUMCT, or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment.

PREFERRED QUALIFICATIONS

Associate's degree

Additional related education and/or experience preferred.

**EEO Statement:**

EEO/Female/Minority/Disability/Veterans (https://www.bannerhealth.com/careers/eeo)

Our organization supports a drug-free work environment.

**Privacy Policy:**

Privacy Policy (https://www.bannerhealth.com/about/legal-notices/privacy)

EOE/Female/Minority/Disability/Veterans

Banner Health supports a drug-free work environment.

Banner Health complies with applicable federal and state laws and does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, age, or disability

We are seeking a friendly and professional Bilingual Office Receptionist to join our team. The ideal candidate will be responsible for managing front desk operations, providing excellent customer service, and ensuring efficient communication across both English- and Spanish speaking clients. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

- Greet and assist visitors, ensuring a welcoming atmosphere.

- Answer and direct phone calls, emails, and other communications in both English and .

- Handle incoming and outgoing mail and deliveries.

- Maintain the reception area, keeping it clean and organized.

- Schedule appointments and meetings as needed.

- Assist with administrative tasks such as filing, data entry, and document preparation.

- Provide translation support for internal teams and clients when necessary.

**Qualifications:**

- Fluency in both English and .

- Previous receptionist or customer service experience preferred.

- Proficiency in Microsoft Office (Word, Excel, Outlook).

- Excellent communication and interpersonal skills.

- Strong organizational skills with the ability to handle multiple tasks efficiently.

- Professional appearance and demeanor.

- Ability to maintain confidentiality and handle sensitive information.

Benefits:

- Competitive salary.

Paid weekly

- Health, dental, and vision insurance.

**Pay Details:** $19.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

+ The California Fair Chance Act

+ Los Angeles City Fair Chance Ordinance

+ Los Angeles County Fair Chance Ordinance for Employers

+ San Francisco Fair Chance Ordinance

Office Manager Avondale , AZ

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Details ID: 22280

Posted: 10/25/2024

Expires: 11/24/2024

Department: Front End

Shift Info Type: Full-time

Shift(s): Varies

Hours: Varies

Wage Info Wage/Salary:N/A

Wage/Hourly: $16.00

Description

Purpose of Position:

The Office Manager manages all aspects of the office, front end and department staff.

Essential Duties and Responsibilities:

+ Manage, schedule, and train all front-end staff

+ Open and close the store when needed

+ Manage the fish and game account and all accounts receivable accounts

+ Track daily sales and statistics

+ Notify employees of their benefits eligibility, provide them with information to participate in benefits enrollment.

+ Manage time and attendance system per company guidelines and complete payroll in a timely and accurate manner. Manage time and attendance system and fix all missed punches

+ Conduct new hire orientation, explain policies, and accurately complete and submit all paperwork

+ Scan and upload required paperwork, including employee files, into corporate-specific drives or UltiPro as appropriate

+ Assist the Store Manager as directed

+ Manage, train, and schedule ICS employees, and ensure that count deadlines are met

+ Assist ICS employees with inventory counts when needed. Communicate discrepancies with the store manager and corporate when appropriate

+ Run reports in Retail.net

+ Order office supplies

+ Meet all deadlines set by management and the corporate office

+ All other duties as assigned

Requirements

Qualifications:

+ Good verbal and written communication

+ Good math and problem-solving skills.

+ The ability to multi task and perform in high stress situations.

+ Working knowledge of Microsoft Office applications.

Education/Experience:

+ A high school diploma or equivalent is required

+ A minimum of 2 years of experience in office and management functions preferred

Supervisory Responsibilities:

This position manages the front end and ICS staff.

Travel Requirements:

This position does not require travel.

Sportsman’s Warehouse is an Equal Opportunity Employer.

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E.O.E.

Sportsman's Warehouse is proud to be an Equal Employment Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Description

This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2). The schedule for this role is 7am-4pm, and it will be in-office Monday through Wednesday and remote Thursday & Friday.

Responsibilities will include, but are not limited to:

+ Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects

+ Clerical support including mailing, scanning, faxing and copying to management

+ Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings

+ Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements

+ Gather the appropriate information to generate reports for the projects you have been assigned

+ Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing

+ Coordinate office space needs

+ Assist with time entry and prepare expense reports for approval

+ Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories

+ Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies

Qualifications

We do not sponsor employees for work authorization in the U.S. for this position.

Essential skills and experience:

+ This position requires a high school diploma (or equivalent) and three years of administrative experience.

+ Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.

+ Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.

+ Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.

Valued but not required skills and experience:

+ Some college level education in fields such as English, Writing or Journalism.

+ Experience working in the Engineering and/or power industry field.

+ Hold a Notary License

Sargent & Lundy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law.

Award Winning Compensation & Benefits

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

Health & Wellness Financial Benefits Work-Life Balance

+ Health Plans: Medical, Dental, Vision

+ Life & Accident Insurance

+ Disability Coverage

+ Employee Assistance Program (EAP)

+ Back-Up Daycare

+ FSA & HSA

+ 401(k)

+ Pre-Tax Commuter Account

+ Merit Scholarship Program

+ Employee Discount Program

+ Corporate Charitable Giving Program

+ Tuition Assistance

+ First Professional Licensure Bonus

+ Employee Referral Bonus

+ Paid Annual Personal/Sick Time (PST)

+ Paid Vacation

+ Paid Holidays

+ Paid Parental Leave

+ Paid Bereavement Leave

+ Flexible Work Arrangements

Awards & Recognition

CityPhoenix

StateAZ

CountryUnited States

Area of InterestAdministrative

TypeFull Time - Regular

Job ID2024-13044

Business GroupChief Operations Officer Group

DepartmentNuclear Power Support