Executive Secretaries and Executive Administrative Assistants

When you join Renaissance®, you join a global leader in pre-K–12 education technology! Renaissance’s solutions help educators analyze, customize, and plan personalized learning paths for students, allowing time for what matters—creating energizing learning experiences in the classroom. Our fiercely passionate employees and educational partners have helped drive phenomenal student growth, with Renaissance solutions being used in over one-third of US schools and in more than 100 countries worldwide.

Every day, we are connected to our mission by exemplifying our values: trust each other, win together, strive for the best, own our actions, and grow and evolve.

Renaissance is seeking an experienced Executive Assistant to provide support to executive staff. We’re currently looking for an executive assistant to be a supportive force to our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This is a remote position with some reasonable evening and/or weekend availability needed as business operations continue outside of normal office hours with travel, meetings, events, etc.

Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

**In this role as a Executive Assistant you will:**

+ Support the senior leadership with primary focus assisting the Chief Marketing Officer, Chief Operating Officer and SVP Corporate Development and provide additional support to any additional team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently

+ Manage communication with employees by liaising with internal and external executives on various projects and tasks

+ Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

**To be successful in these objectives, you will:**

+ Manage professional and personal scheduling including agendas, email management, phone calls, client management, and other company logistics

+ Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

+ Coordinate and plan for meetings, conference calls and special events, including arrangement of logistics, meeting space, communications and catering

+ Manage senior executives’ travel logistics local, domestic and international travel and activities, including accommodations, transportation, and meals

+ Attend and take notes during weekly meetings and follow-up on action items

+ Facilitate communication with all levels of management, both internal and external

+ Create, edit and proofread business communications and documents utilizing MS Word, Excel and PowerPoint

+ Maintain professionalism and strict confidentiality with all materials

+ Organize team communications and plan events, both internal and off-site

+ Prepare/track expense reports

+ Receive visitors on occasion, if onsite

+ Assist in special projects on an as-needed basis

**For this role as an Executive Assistant, you should have:**

+ 5 + years executive level support assisting senior management level professionals in a large corporate setting.

+ Travel scheduling experience is a must

+ Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

+ Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively

+ Highly-organized skills with an ability to demonstrate keen attention to details, adaptability, flexibility, resourcefulness and efficiency

+ Advanced level skills with PowerPoint, Excel, MS Word, Outlook

+ Ability to maintain confidentiality of information related to the company and its employees

+ Ability to take self-initiative and be proactive

+ Ability to recognize and appropriately handle highly sensitive and confidential material and information

+ Excellent verbal and written communication skills

All your information will be kept confidential according to EEO guidelines.

**Hourly Range:** $29.33 - $40.98/hr This range is based on national market data and may vary by experience and location.,

**Benefits for eligible employees include:**

+ World Class Health Benefits: Medical, Prescription, Dental, Vision, Telehealth

+ Health Savings and Flexible Spending Accounts

+ 401(k) and Roth 401(k) with company match

+ Paid Vacation and Sick Time Off

+ 12 Paid Holidays

+ Parental Leave (20 total weeks with 14 weeks paid) & Milk Stork program

+ Tuition Reimbursement

+ Life & Disability Insurance

+ Well-being and Employee Assistance Programs

Frequently cited statistics show that some women, underrepresented individuals, protected veterans and individuals with disabilities may only apply to roles if they meet 100% of the qualifications. At Renaissance, we encourage all applications! Roles evolve over time, especially with innovation, and you may be just the person we need for the future!

EQUAL OPPORTUNITY EMPLOYER

Renaissance is an equal opportunity employer and does not discriminate with respect to any term, condition or privilege of employment based on race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, military or veteran status, marital status, or status of an individual in any group or class protected by applicable federal, state, or local law.

REASONABLE ACCOMMODATIONS

Renaissance also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws. If accommodation is needed to participate in the job application or interview process, please contact Talent Acquisition ([email protected]) .

EMPLOYMENT AUTHORIZATION

Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

For information about Renaissance, visit: https://www.renaissance.com/

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better. Join us and build an exceptional experience for yourself, and a better working world for all.

The exceptional EY experience. It's yours to build.

EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.

**Location:** New York, Charlotte, Washington, Cleveland, Louisville, New Orleans, Dallas, Tucson, Boston, Seattle, Hoboken, Iselin, Jericho, Rochester

Join our Enterprise Support Services (ESS) team and you will be an integral part of our business enablement functions that keeps our organization running strong. You’ll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you’ll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality service to our clients, win in the marketplace and support the firm’s growth and profitability.

**The opportunity**

As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.

**Your key responsibilities**

+ Manage daily execution of administrative services for eligible partners, principals, managing directors and directors

+ Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives

+ Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination

+ Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity

+ Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives

+ Protect confidential/proprietary information and manage data and records securely

+ Demonstrate high level firm/service line knowledge of QRM policies

+ Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals

+ Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly

+ Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials

+ Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars

+ Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources

**Skills and attributes for success**

+ Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills

+ Independent decision maker exercising discretion/judgment

+ Assimilate unfamiliar issues rapidly

+ Proactively escalate identified or potential issues

+ Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy

+ Navigate organizational structures, changing environments and sensitive relationships

+ Prioritize and perform multiple tasks simultaneously

+ Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook

+ Work independently

**To qualify for the role, you must have**

+ BA/BS degree or relevant experience

+ 8-10 plus years of experience

+ Typically, no less than 5 - 7 years relevant experience

+ Flexible for overtime as required. Vacation dependent on business needs and cycles.

+ Work primarily onsite in the EY office, client or meeting site as determined.

+ Must be flexible to travel

**Ideally, you’ll also have**

+ 5+ yrs. exp supporting senior leadership level executives in large organization or firm

+ Project coordination experience

**What we offer**

We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $56,600 to $102,700. The salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $67,900 to $116,700. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options. Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year. Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

+ **Continuous learning:** You’ll develop the mindset and skills to navigate whatever comes next.

+ **Success as defined by you:** We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.

+ **Transformative leadership:** We’ll give you the insights, coaching and confidence to be the leader the world needs.

+ **Diverse and inclusive culture:** You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

EY accepts applications for this position on an on-going basis. **If you can demonstrate that you meet the criteria above, please contact us as soon as possible.**

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

For those living in California, please click here (https://ey-preview.ey.com/content/ey-unified-site/ey-com/local/us/en\_us/home/legal-and-privacy/fair-chance-ordinance.html?token=68cf9ed2-94e5-4db9-83cf-5c6aa14619de) for additional information.

EY is an equal opportunity, affirmative action employer providing equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY’s Talent Shared Services Team (TSS) or email the TSS at [email protected]

**Job Summary**

The Administrative Assistant II provides advanced administrative support to department leaders and teams within the facility. This role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and ensures effective communication across departments. The Administrative Assistant II acts as a liaison between leaders and stakeholders, maintains records, and handles confidential information with professionalism and discretion.

**Essential Functions**

+ Prepares complex correspondence, presentations, and reports with a high degree of accuracy and attention to detail.

+ Manages multiple calendars, schedules meetings and appointments, and prepares agendas for departmental leaders.

+ Coordinates and facilitates meetings, including arranging logistics, taking minutes, and ensuring follow-up on action items.

+ Maintains and organizes electronic and physical filing systems for department documents, records, and reports.

+ Acts as a point of contact for internal and external stakeholders, addressing inquiries and ensuring effective communication.

+ Conducts research and compiles data for projects, presentations, or reports as needed.

+ Supports special projects and initiatives by managing timelines, coordinating tasks, and providing administrative support.

+ Performs other duties as assigned.

+ Complies with all policies and standards.

**Qualifications**

+ H.S. Diploma or GED required

+ Associate Degree in Business Administration, Healthcare Administration, or a related field preferred

+ 2-4 years of administrative or clerical experience required

+ Experience in a healthcare or facility setting preferred

**Knowledge, Skills and Abilities**

+ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.

+ Strong organizational and multitasking skills with a focus on detail and accuracy.

+ Excellent verbal and written communication skills, including the ability to create professional documents and correspondence.

+ Ability to prioritize tasks and manage time effectively in a fast-paced environment.

+ Strong interpersonal skills to interact with diverse teams and stakeholders at all levels.

+ Ability to maintain confidentiality and handle sensitive information with discretion.

Equal Employment Opportunity

This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources.

**Job Description:**

**Job Summary:**

Performs various administrative duties in an efficient manner to support area office staff. Coordinates and controls the activities, plans, and programs of the designated areas of responsibility. Models and delivers a distinctive and delightful customer experience.

**Job Responsibilities:**

**Customer Experience**

+ Resolves customer issues and answers questions to ensure a positive customer experience. Documents customer complaints in Power Center system.

+ Models and shares customer service best practices with all area staff to deliver a distinctive and delightful customer experience, including interpersonal habits (e.g., greeting, eye contact, courtesy, etc.) and Walgreens service traits (e.g., offering help proactively, identifying needs, servicing until satisfied, etc.).

**Operations**

+ Screens telephone calls, redirects to individuals who can quickly and efficiently respond when needed, and takes messages as necessary.

+ Cascades key communications to the area and associated districts, as instructed by Director Pharmacy & Retail Operations.

+ Supports Director, Pharmacy and Retail Operations with store visit scheduling, preparation, visit documentation and reporting. Holds weekly meetings to prepare for visits.

+ Approves PTO for area staff, district staff, and store managers.

+ Provides area recruitment support for Director Pharmacy & Retail Operations: communicates with target schools and internal recruiting teams, coordinates campus recruiting events, follows up with interview candidates to provide interview logistics and/or offer details. Provides recruitment support for Healthcare Specialty Supervisor.

+ Screens correspondences, prioritizes mail, and drafts responses as appropriate. Refers more complex issues and/or urgent matters to the appropriate individual, gathers any additional information needed to respond.

+ Support District Manager and Healthcare Specialty Supervisor with relevant information collection and system submission, approvals, and requests (e.g., FDF request submission).

+ Schedules, prioritizes and follows up on meetings and appointments for the Director, Pharmacy and Retail Operations.

+ Maintains calendar and issues reminders and monitors appointments to assure the office operates efficiently. Accesses

+ District Manager calendar to support scheduling of area meetings and calls.

+ For the Director, Pharmacy and Retail Operations, coordinates meetings by preparing logistics (travel, lodging), preparing meeting content, and ensuring availability of appropriate software, equipment, meeting space, and other items (food, supplies). Supports meeting facilitation.

+ Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for supervisor and direct reports.

+ Processes reports and monitors incoming invoices and donation requests. Prepares forms to process and pay invoices for area office and stores. Reconciles district ledgers including payroll distribution on a monthly basis.

+ Prepares area staff, district staff, and store managers’ payroll; resolves payroll issues when necessary.

+ Submits store or pharmacy hours changes on WalNet, resets Authenticator IDs. Informs Board of Pharmacy about any Pharmacy Manager changes.

+ Organizes and maintains paperwork and files from all stores in the area.

+ Handles confidential and/or sensitive information with discretion.

+ Complies with all company policies and procedures; maintains respectful relationships with coworkers.

+ Performs general office duties and completes special assignments and other tasks as assigned, (e.g. report generation).

**Training & Personal Development**

+ Attends training and completes PPLs requested by Director, Pharmacy & Retail or Regional Vice President.

+ Seeks self-development by monitoring one’s performance, setting high personal standards, seeking best practices, learning from others, and improving one’s job performance.

**Communications**

+ Serves as a liaison between the stores, the area office and the corporate office.

+ Reports disciplinary issues and customer complaints to management.

About Walgreens and WBA

Walgreens ( www.walgreens.com ) is included in the U.S. Retail Pharmacy and U.S. Healthcare segments of Walgreens Boots Alliance, Inc. (Nasdaq: WBA), an integrated healthcare, pharmacy and retail leader with a 170-year heritage of caring for communities. WBA’s purpose is to create more joyful lives through better health. Operating nearly 9,000 retail locations across America, Puerto Rico and the U.S. Virgin Islands, Walgreens is proud to be a neighborhood health destination serving nearly 10 million customers each day. Walgreens pharmacists play a critical role in the U.S. healthcare system by providing a wide range of pharmacy and healthcare services, including those that drive equitable access to care for the nation’s medically underserved populations. To best meet the needs of customers and patients, Walgreens offers a true omnichannel experience, with fully integrated physical and digital platforms supported by the latest technology to deliver high-quality products and services in communities nationwide.

The actual salary an employee can expect to receive, plus bonus pursuant to the terms of any bonus plan if applicable, will depend on experience, seniority, geographic location, and other factors permitted by law. To review benefits, please visit jobs.walgreens.com/benefits.

"An Equal Opportunity Employer, including disability/veterans".

**Job ID:** 1564493BR

**Title:** Area Administrative Assistant

**Company Indicator:** Walgreens

**Employment Type:**

**Job Function:** Administrative/Office Support

**Full Store Address:** 5330 E WASHINGTON ST,STE D-105,PHOENIX,AZ 85034

**Full District Office Address:** 5330 E WASHINGTON ST,STE D-105,PHOENIX,AZ,85034-02144-00022-A

**External Basic Qualifications:**

+ High School Diploma / GED.

+ Basic level skill in Microsoft Excel (for example: opening a workbook, inserting a row, selecting font style and size, formatting cells as currency, using copy, paste and save functions, aligning text, selecting cells, renaming a worksheet, inserting a column, selecting a chart style, inserting a worksheet, setting margins, selecting page orientation, using spell check and/or printing worksheets).

+ Basic skill level in Microsoft PowerPoint (for example: inserting, rearranging, hiding and deleting slides, navigating between slides, increasing list level, adding, centering and editing text, changing views, inserting a table or a note, moving objects, printing outline view and/or running a slide show).

+ Basic level skill in Microsoft Word (for example: opening a document, cutting, pasting and aligning text, selecting font type and size, changing margins and column width, sorting, inserting bullets, pictures and dates, using find and replace, undo, spell check, track changes, review pane and/or print functions).

**Preferred Qualifications:**

+ Prefer to have prior work experience with Walgreens.

We will consider employment of qualified applicants with arrest and conviction records.

**Shift:**

**Store:**

Administrative Assistant II job in Phoenix, AZ with Grand Canyon University

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Administrative Assistant II

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Job Description

Grand Canyon University! One of Arizona’s leading institutions of higher learning. Located in the Valley of Sun in the heart of Phoenix, Arizona, GCU is a regionally accredited, private, nondenominational Christian University.

GCU Facilities manages and services all university-owned property. By the development and maintenance of the GCU campus and surrounding areas, the GCU Facilities team aims to support and ensure the accomplishment of the university’s mission. By working creatively and collaboratively, the Facilities team fulfills the needs of the university by successfully managing resources while delivering excellent customer service.

Grand Canyon University is currently seeking a part time Executive Administrative Assistant. The Executive Administrative Assistant is an experienced assistant with thorough knowledge of business acumen who works under general direction exercising independent judgment with regard to managing the office and affairs of the Department.

What you will do:

+ Provide administrative and office support services to the department enabling them to focus on high level objectives and goals.

+ Manage the requisite calendars, coordinating calendars with university offices, faculty, students, management, and external parties to set up meetings and supervise the arrangement of related logistics such as site locations, reservations, travel arrangements, audio-visual equipment, catering, etc.

+ Provide daily briefing for the department head including calendar, agendas, and background material as needed.

+ Maintain and prioritize the department head’s agenda and to-do lists and assist with follow through.

+ Present a professional and welcoming image for the reception area, greeting and directing guests, faculty, staff, and students, answering phones, responding appropriately to inquiries, and handling incoming and outgoing mail appropriately and in a timely manner.

+ Schedule standing weekly and monthly Committee or Council, or sub-committee, meetings including direct report progress check-ins.

+ Attend meetings which require note taking and distributes. Follow up on action items occurring and delegated as necessary.

+ Proactively maintain an appropriate inventory of necessary office supplies and orders and replenish supplies as necessary to within budget.

+ Process and follow up as needed with required paperwork or electronic forms. Assist with navigating the University’s processes for purchasing, human resources issues, accounts payable/receivable, payroll and timekeeping, public safety/parking, etc.

+ Assist with planning and organizing special events, conferences, meetings, etc., initiated or hosted by the department including preparation and coordination of plan details, logistical arrangements, timelines, and communications based upon the event. This may include arranging vendors, booking conference or meeting space, scheduling speakers or talent, invitations, marketing/promotional materials, oversight of budgets and coordinating/synchronizing efforts with other staff, such as Event Services.

+ Maintain physical and electronic files and may prepare reports which may include highly sensitive information.

+ Assist with the coordination of campus visits by various guests.

+ Work with all levels of internal management and staff to provide smooth communication flow to senior executive management.

+ Answer questions about the University and provide callers/visitors with address, directions, and other information, when necessary.

+ Prepare expense reports and submit for management and reconciles expenses.

+ Handle filing, copying, and routing of documents including student information, human resources information and sensitive business information.

+ Other duties as assigned.

What you need:

+ An associate degree in business or similar is highly desired.

+ A minimum of 2 years’ work experience supporting executive management preferred.

+ Experienced in handling a wide range of administrative responsibilities.

+ Higher education industry experienced is helpful.

+ An equivalent combination of education and relevant work experience may be substituted upon supervisor’s approval.

+ Must successfully pass a background check.

+ Excellent communication skills with a good command of the English language.

+ Solid planning and organizational skills with the ability to prioritize, cope with changing priorities and meet competing deadlines occurring simultaneously.

+ High proficiency with technology, including familiarity with online meetings, video conferencing, audio-visual equipment, and other currently available technology.

+ Ability to maintain confidentiality, exercise good judgment, act professionally, sensitively and with a high level of discretion.

+ Good follow-up and follow-through skills and abilities.

+ Ability to cultivate and develop good work/team relationships consisting of a cross-section of diverse people and to act diplomatically.

+ MS Office Suite proficiency.

Why work at GCU?

+ Exceptional workplace benefits include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401K savings plan.

+ Generous time off plan and 11 paid holidays

+ Paid time off to volunteer in the community or at GCU sponsored events.

+ Free covered parking

+ We also offer full-time employees, their spouses, and dependent children an Education Tuition Discount Program

+ Free on-site gyms at all our office locations

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online (https://gcu.wd1.myworkdayjobs.com/GCU/job/AZ-Phoenix/Administrative-Assistant-II\_R000059554)

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Administrative Assistant II

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Phoenix, AZ (https://maps.google.com/maps?q=- Phoenix, AZ, 85001)

Posted: 2/20/2025

Job Status: Part Time

Job Reference #: R000059554

**Overview**

**Compensation:** $19.00/Hour

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program

**Benefits:** ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management (https://wpe-media.abm.com/wp-content/uploads/2025/ABM\_2025\_Employee\_Benefits\_Staff\_&\_Management\_No%20Date%209.5.24.pdf)

**Shift:** Monday to Friday 8am -4:30pm

**Position Summary:**

Join our team as a Workflow Administrator, where you’ll play a key role in managing work orders, coordinating operational workflows, and ensuring seamless communication between teams. This is an onsite position and requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

**Key Responsibilities:**

+ Work Order Management: Review and process work orders assigned to ABM, ensuring accurate documentation and timely completion.

+ Quoting & Proposal Creation: Develop standard quotes and proposals for work orders based on provided guidelines.

+ Communication & Coordination: Act as the primary point of contact for custodial service requests, reaching out to Leads for urgent work orders.

+ Administrative Support: Maintain organized records, track purchase orders, and support invoicing and expense processing.

+ Calendar & Meeting Coordination: Schedule and coordinate meetings, maintain an up-to-date calendar, and facilitate clear communication among stakeholders.

+ Reporting & Data Entry: Generate daily reports, manage digital and physical filing systems, and input data into work order and accounting systems.

+ Customer Service: Provide professional and responsive support to internal teams and external clients.

**Required Skills & Qualifications:**

+ Education: High school diploma or equivalent required; bachelor’s degree preferred.

+ Experience: 2-3 years of administrative or workflow coordination experience preferred.

+ Technical Skills:

+ Computer literacy and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Experience with work order systems and data entry.

+ **Key Competencies:**

+ Strong multitasking abilities and ability to prioritize tasks.

+ Excellent verbal and written communication skills.

+ Detail-oriented with strong analytical and problem-solving skills.

+ Self-starter who can work independently with minimal supervision.

+ Ability to handle confidential information with discretion.

If you’re looking for an opportunity to be a critical part of a highly organized, fast-moving team, apply today!

REQNUMBER: 110648

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start **Caring. Connecting. Growing together.**

The **Senior Clinical Administrative Coordinator** role will engage and develop relationships with our members. This role focuses on proactive, best practices, consultation and improvement of quality care for members and / or their caregivers throughout the healthcare continuum. The primary responsibility for member support includes the initial engagement, coordination with our providers, connecting member with various care teams, educating member on pending/current hospitalizations, supporting member through next site of care as well as a 30-day discharge from a facility. As a Senior Clinical Administrative Coordinator you will act as a resource and advocate for members and their caregivers to ensure an optimal member experience. This position is also responsible for coordination and communication to members, physicians and other care management teams serving as a liaison with external departments to ensure consistent member care. Includes but not limited to managing outgoing /incoming calls, scheduling provider appointments, providing information on available services, managing referral process and transferring members as appropriate to clinical staff.

This position is full-time. Employees are required to work our normal business hours of 8:00am – 5:00pm CST. It may be necessary, given the business need, to work occasional overtime.

We offer 1 week of on-the-job training. The hours during training will be an 8-hour shift between 8:00am to 5:00pm CST, Monday – Friday.

You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

**Primary Responsibilities:**

+ Establishes a trusting relationship with identified members, caregivers, clinic staff and physicians (may be completed face-to-face or virtual with member)

+ Proactively engages the member to coordinate their care needs

+ Keeps member actively engaged with their primary care physician and assists member with any scheduling medical appointments/transportation; clinical issues or concerns will be directed to a nurse/clinical professional

+ Partners with the member’s care team (community, providers, internal staff); serving as a liaison between member and/or caregiver and all health services / processes

+ Connects members who need guidance and assistance with any specific barriers to healthcare identified through telephonic outreach with an appropriate care team to assist in solving the member’s needs

+ Conduct Social Determinants of Health assessments to identify member needs and connect member with an appropriate care team to assist

+ Plans, prioritizes, organizes and completes work to meet established objectives

+ Review care history documentation (e.g., case notes); includes navigation between computers screens and platforms to research information (e.g., medical, clinical, or benefits information)

+ Serves as primary point of contact for internal and external stakeholders

+ Conducts in-bound and out-bound calls including, but not limited to: member touch-points, clinical staff coordination, member scheduling, and/or surveys/screenings

+ Enters timely and accurate data into the electronic medical record to communicate member needs and ensure complete documentation of member visits and phone calls

+ Periodically may visit members/patients in facility or next site of care, requiring ability to travel reliably to and from location

+ Performs all other related duties as assigned

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

**Required Qualifications:**

+ High School Diploma / GED

+ Must be 18 years of age OR Older

+ 4+ years of experience in Customer Service support and/or engagement

+ Verbal and written skills

+ Ability to interact productively with individuals and with multidisciplinary teams

+ Organizational and prioritization skills

+ Proficient computer skills, including Microsoft Word, Excel, Access and Outlook

+ Ability to work our normal business hours of 8:00am – 5:00pm CST. It may be necessary, given the business need, to work occasional overtime

**Preferred Qualifications:**

+ Health care experience

+ Bilingual in English and Spanish language proficiency

+ Knowledge of medical terminology

+ Basic understanding of Medicare and Medicaid health plans

+ Experience working with Medicare and Medicaid populations

+ Ability to comprehend and retain detailed information

**Telecommuting Requirements:**

+ Ability to keep all company sensitive documents secure (if applicable)

+ Required to have a dedicated work area established that is separated from other living areas and provides information privacy

+ Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

**Physical and Work Environment:**

+ Ability to lift up to 10 pounds

+ Ability to push or pull heavy objects using up to pounds of force

+ Ability to sit for extended periods of time

+ Ability to stand for extended periods of time

+ Ability to use fine motor skills to operate office equipment and/or machinery

+ Ability to properly drive and operate a vehicle

+ Ability to receive and comprehend instructions verbally and/or in writing

+ Ability to use logical reasoning for simple and complex problem solving

*All employees working remotely will be required to adhere to UnitedHealth Group’s Telecommuter Policy

The hourly range for this role is $19.86 to $38.85 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

**_Application Deadline:_** _This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants._

_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location, and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission._

_Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity / Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law._

_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._

\#RPO

Location:

2727 N Central Ave, Phoenix, Arizona 85004 United States of America

U-Haul Advertising and Marketing is searching for a reliable and task-oriented Office Administrative Assistant. The administrative assistant is responsible for supporting the Director and the entire department through a variety of administrative tasks and projects. This person will be required to develop a thorough understanding of the function of each team and their ongoing projects and tasks. The ideal candidate will be highly self-motivated, professional, capable of managing their work load and prioritizing tasks/projects in a fast-paced, quickly changing environment.

Job Duties:

+ Must possess solid basic knowledge of admin. duties, i.e., accounting, billing, filing, maintaining project sample and communication files, storage areas, assist in preparing equipment and props for photoshoots, driving and hooking-up U-Haul rental trucks, trailers, produce artwork/design on a limited basis, possess good business phone etiquette, etc.,

+ Support the Advertising and Marketing teams with projects and coordination of resources

+ Assist in creation of new projects while maintaining a high level of confidence

+ Supervise the office and production staff.

+ Be point-of-contact for any department related issues

+ Interact with various other departments in relation to A&M projects

+ Fill in as a team leader when necessary

+ Running company errands, etc.

+ Other related duties as required .

Requirements:

+ College degree and/or in process of completing within the fields of Art, Advertising, Marketing and/or Business.

+ Ability to operate within/and or quickly learn Mac computer operating system.

+ Although this is primarily an office position, this can be a physically demanding job requiring a variety of physical movements such as moving/cleaning storage areas, equipment, hooking up trailers, driving large U-Haul trucks, lifting, carrying, etc.

+ Must have good driving record.

+ Must be a team player who can take direction and work within tight deadlines.

+ Use of Microsoft Office products (excel, word, powerpoint )

+ Resourceful and able to address needs quickly

+ Excellent organizational, project management, and problem-solving skills

+ Excellent interpersonal skills

+ Technical knowledge a PLUS

+ Use of Adobe illustrator, Photoshop, Indesign a PLUS

+ Prior experience working with art, advertising or marketing a PLUS

Benefits:

+ Health insurance/benefits (including medical, dental & vision)

+ Tuition reimbursement

+ 401K

+ Employee Stock Ownership Plan (ESOP)

+ Subsidized gym membership (including paid fitness classes)

+ Life insurance

+ Business and travel insurance

+ MetLaw Legal program

+ MetLife auto and home insurance

+ Discounts on Apple products, cell phone plans, hotels and more

+ Commuter benefits program

+ Paid holidays, vacation and sick days

+ In-house cafe featuring options for all diets

U-Haul Holding Company, and its family of companies including U-Haul International, Inc. (“U-Haul”), continually strives to create a culture of health and wellness. Consistent with applicable state law, U-Haul will not hire or re-hire individuals who use nicotine products. The states in which U-Haul will decline to hire nicotine users are: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia, and Washington. U-Haul has observed this hiring practice since February 1, 2020 as part of our commitment to a healthy work environment for our team.

U-Haul is an equal opportunity employer. All applicants for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.

Overview Looking to be part of something more meaningful? At HonorHealth, you’ll be part of a team, creating a multi-dimensional care experience for our patients. You’ll have opportunities to make a difference. From our Ambassador Movement to our robust training and development programs, you can select where and how you want to make an impact. HonorHealth offers a diverse benefits portfolio for our full-time and part-time team members designed to help you and your family live your best lives. Visit honorhealth.com/benefits to learn more. Join us. Let’s go beyond expectations and transform healthcare together. HonorHealth is one of Arizona’s largest nonprofit healthcare systems, serving a population of five million people in the greater Phoenix metropolitan area. The comprehensive network encompasses nine acute-care hospitals, an extensive medical group with primary, specialty and urgent care services, a cancer care network, outpatient surgery centers, clinical research, medical education, a foundation, an accountable care organization, community services and more. With more than 16,000 team members, 3,700 affiliated providers and over 1,100 volunteers dedicated to providing high quality care, HonorHealth strives to go beyond the expectations of a traditional healthcare system to improve the health and well-being of communities across Arizona. Learn more at HonorHealth.com. Responsibilities Job Summary This position performs a variety of administrative functions. Including, but not limited to scheduling appointments, gives information to callers, and takes notes/dictation. Composes memos, transcribes notes, and may research and create presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist the leader with their annual budget. Performs a variety of tasks and administrative services to various staff members by getting office supplies and/or other department supplies. This is an administrative/department support role which provides non-executive support. Works under immediate supervision. Performs general office administration duties including, but not limited to composing letters and memoranda, calendar maintenance, meeting preparation, answering phones, taking messages, sorting and distributing mail and packages, filing, ordering supplies and maintaining inventory levels, filling out forms, data entry, as well as, developing documentation and/or communication materials as needed. Has working knowledge of software applications to create, format, edit, and print correspondence, tables, reports, forms, labels and other printed material. May serve as back up for other administrative team member(s) as needed. May maintain department policies and manuals as needed. Maintains department files. Greets and directs guests and patients. Provides information to patients, guests, vendors, service partners, and employees. Serves as point of contact for department. Performs other duties as assigned. Qualifications Education High School Diploma or GED Required Experience 2 years office and customer service experience. Required

**Overview**

Hello humankindness Located conveniently in the heart of Phoenix ArizonaSt. Josephs Hospital and Medical Center is a 571-bed not-for-profit hospital that provides a wide range of health social and support services. Founded in 1895 by the Sisters of Mercy St. Josephs was the first hospital in the Phoenix area. More than 125 years later St. Josephs remains dedicated to its mission of caring for the poor and underserved.We are extremely proud to be a nationally recognized center for quality quaternary care medical education and research. St. Josephs includes the internationally renowned Barrow Neurological Institute Norton Thoracic Institute Cancer Center at St. Josephs Ivy Brain Tumor Center and St. Josephs Level I Trauma Center (which is verified by the American College of Surgeons). The hospital is also a respected center for high-risk obstetrics neuro-rehabilitation orthopedics and other medical services. St. Joseph’s is considered a sought-after destination hospital for treating the most complex cases from throughout the world. Every day approximately 20 percent of the hospital’s patients have traveled from outside of Arizona and the United States to seek treatment at St. Joseph’s.U.S News & World Report routinely ranks St. Josephs among the top hospitals in the United States for neurology and neurosurgery. In addition St. Josephs boasts the Creighton University School of Medicine at St. Josephs and a strategic alliance with Phoenix Childrens Hospital.St. Josephs is consistently named an outstanding place to work and one of Arizonas healthiest employers. Come grow your career with one of Arizonas Most Admired Companies.Look for us on Facebookand follow us on Twitter.For the health of our community ... we are proud to be a tobacco-free campus.

**Responsibilities**

Performs complex specialized function-related administrative tasks with little to no supervision. Including coordinating a variety of programs and assisting in budget preparation.

+ Coordinates and organizes meetings, paper work and filing systems.

+ Maintains records and insures compliance with applicable regulatory agency

+ Makes travel arrangements, schedules appointments, meetings, conferences and other activities of the department or program

+ Assists in the preparation of materials and miscellaneous documents specific to program

+ Orders and manages supplies for department

+ Answers phones and responds to inquiries and appropriately routes requests

+ Schedules surgical procedure for departments

+ Assists in budget preparation

+ Monitors operational and capital budgets

+ Reviews protocols, activities and informed consents to ensure regulatory needs are met where appropriate

+ Maintains databases for department or function

+ Inputs information, runs reports, collects, records, queries and analyzes data

+ Recommends and develops processes and procedures to improve efficiency

+ Assists in training others

+ Compiles, analyzes, and processes statistical data/reports for program and/or department

Dignity Health now offers an Education Benefit program for benefit-eligible employees. This program provides debt relief and student loan assistance to help you achieve your goals. Full-time employees can receive up to $18,000 over five years, while part-time employees can receive up to $9,000. While you’re busy impacting the healthcare industry, we’ll take care of you with benefits that include health/dental/vision, FSA, matching retirement plans, paid vacation, and adoption assistance.

**Qualifications**

**MINIMUM**

High School Diploma/GED

Five years related experience

**PREFERRED**

AA Degree

**Pay Range**

$22.95 - $33.28 /hour

We are an equal opportunity/affirmative action employer.