Executive Secretaries and Executive Administrative Assistants

Description We are looking for a detail-oriented General Office Clerk to join our team in Casa Grande, Arizona. This is a contract-to-permanent position, offering an excellent opportunity for long-term employment with competitive benefits upon transitioning to a permanent role. The role involves a variety of administrative and clerical tasks to ensure smooth daily operations in a well-organized office environment.

Responsibilities:

• Perform accurate data entry and maintain detailed records using Microsoft Excel and other software.

• Manage incoming and outgoing correspondence, including emails and physical mail.

• Organize and maintain file systems, ensuring easy access to important documents.

• Schedule and coordinate appointments and meetings efficiently.

• Scan, upload, and manage digital files to support office workflows.

• Provide exceptional customer service by addressing inquiries and resolving issues promptly.

• Assist with shipping and receiving functions, including preparing packages and tracking deliveries.

• Utilize Microsoft Outlook and Word to create clear and effective communications and documents.

• Support team members with various administrative tasks as needed. Requirements • Minimum of 2 years of experience in a clerical or administrative role.

• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.

• Strong organizational skills with the ability to manage multiple tasks simultaneously.

• Excellent customer service skills and a detail-oriented approach.

• Demonstrated ability to perform accurate data entry and work with detailed information.

• Experience with scanning, file organization, and digital document management.

• Effective communication skills, both written and verbal.

• Familiarity with scheduling appointments and coordinating meetings. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .

Our associates celebrate lives. We celebrate our associates.

Consider the possibilities of joining a Great Place to Work!

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

**JOB** **RESPONSIBILITIES**

+ Schedules meetings

+ Makes travel arrangements

+ Plans events

+ Completes management expense reports

+ Responds to inquiries in writing and or verbally

+ Pulls monthly reports

+ Enters contract details into information system and maintains other related documents

+ Orders and checks memorial to ensure accuracy

+ Processes annual funeral home and cemetery license renewals

+ Codes and scans invoices

+ Processes accounts payable and other accounting support transactions

+ Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members

+ Schedules call-in appointments for Sales

+ Files and maintains customer information

+ Maintains office and facility supplies as well as fax machines, copiers and network printers

+ Prepares daily schedules

+ Administers HR processes including new hire paperwork, background checks and bonus processing

+ Maintains processes to ensure compliance with policies and procedures including SOX administration and audit

+ Trains others on policies, procedures and new company initiatives

+ Maintains a friendly attitude offering assistance and guidance to all persons entering the location

**MINIMUM REQUIREMENTS**

**Education**

+ High school diploma or equivalent

**Experience**

+ 3 years of experience working in a customer-focused and fast-paced professional environment

**Knowledge, Skills and Abilities**

+ Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills

+ Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console

+ Ability to handle confidential and sensitive information with discretion

+ Effective communication skills, both orally and in writing

+ High level of compassion and integrity

+ Ability to follow instructions and work with minimal supervision

Postal Code: 85009

Category (Portal Searching): Administration and Clerical

Job Location: US-AZ - Phoenix

Job Profile ID: F00200

Time Type: Full time

Location Name: Greenwood Memory Lawn Mortuary, Cemetery & Crematory

Our work matters. We help people get the medicine they need to feel better and live well. We do not lose sight of that. It fuels our passion and drives every decision we make.

**Job Posting Title**

Administrative Assistant II- REMOTE

**Job Description**

The Administrative Assistant provides dedicated administrative support to an assigned function at Prime. This position will manage calendars, travel arrangements, coordinate expenses and conduct other various administrative duties on behalf of a Prime leader and their department.

**Responsibilities**

+ Provide administrative support to a leader and/or department at Prime; serve as a representative of the assigned function by effectively managing telephone calls and/or visitors and ensuring a consistent experience for all guests of the department or facility

+ Manage calendar(s) as assigned and ensure adherence to scheduled appointments; specifically responsible for the intake, prioritization and scheduling of new meeting requests, as well as supporting on-time transition between meetings or appointments

+ Coordinate travel on behalf of leaders or team members and ensure the appropriate lodging, car service and/or other necessary accommodations are secured

+ Coordinate team meetings and/or conferences and ensure facilities, technology and materials or handouts are adequately prepared and distributed

+ Document and maintain policies, procedures and other necessary reporting or presentations in support of department leadership or business operations; serve as initial point of contact within the department for guidance, approval or routing to the appropriate parties on policies/procedures that are administrative in nature

+ Support department with general office duties and special projects, including but not limited to preparing presentations, meeting materials, onboarding/offboarding activities, coordinating print, ordering supplies, maintaining records and/or administering the recognition program

+ Track and process department invoices and expenses

+ Capture and distribute meeting minutes at leadership and/or staff meetings

+ Other duties as assigned

**Education & Experience**

+ High school diploma from an accredited school or equivalent GED is required

+ 3 years of work experience in administrative, department coordination or customer service role

+ Must be eligible to work in the United States without need for work visa or residency sponsorship

Must be eligible to work in the United States without the need for work visa or residency sponsorship.

**Additional Qualifications**

+ Excellent oral and written communication skills

+ Demonstrated organizational and time management skills

+ Strong computer skills including Microsoft Office suite of programs (MS Word, Excel, PowerPoint)

+ Strong attention to detail with the ability to handle sensitive and/or confidential information and materials

+ Ability to anticipate needs and proactively find solutions

+ Ability to work autonomously in a changing and dynamic work environment

**Preferred Qualifications**

+ Associate’s or Bachelor’s Degree

+ Excellent computer skills, including experience creating spreadsheets, presentations, and reports

+ Experience using Visio

+ Previous experience in healthcare, Pharmacy Benefit Management or Managed Care environment

**Physical Demands**

+ Constantly required to sit, use hands to handle or feel, talk and hear

+ Frequently required to reach with hands and arms

+ Occasionally required to stand, walk and stoop, kneel, and crouch

+ Occasionally required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds

+ Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Every employee must understand, comply with and attest to the security responsibilities and security controls unique to their job, and comply with all applicable legal, regulatory, and contractual requirements and internal policies and procedures.

Potential pay for this position ranges from $21.15 - $31.73 based on experience and skills.

To review our Benefits, Incentives and Additional Compensation, visit our Benefits Page (https://www.primetherapeutics.com/benefits) and click on the "Benefits at a glance" button for more detail.

_Prime Therapeutics LLC is proud to be an equal opportunity and affirmative action employer. We encourage diverse candidates to apply, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex (pregnancy, sexual orientation, and gender identity), national origin, disability, age, veteran status, or any other legally protected class under federal, state, or local law. _

_We welcome people of different backgrounds, experiences, abilities, and perspectives including qualified applicants with arrest and conviction records and any qualified applicants requiring reasonable accommodations in accordance with the law._

_Prime Therapeutics LLC is a Tobacco-Free Workplace employer._

Positions will be posted for a minimum of five consecutive workdays.

Prime Therapeutics' fast-paced and dynamic work environment is ideal for proactively addressing the constant changes in today's health care industry. Our employees are involved, empowered, and rewarded for their achievements. We value new ideas and work collaboratively to provide the highest quality of care and service to our members.

If you are looking to advance your career within a growing, team-oriented, award-winning company, apply to Prime Therapeutics today and start making a difference in people's lives.

Prime Therapeutics LLC is proud to be an equal opportunity and affirmative action employer. We encourage diverse candidates to apply, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex (pregnancy, sexual orientation, and gender identity), national origin, disability, age, veteran status, or any other legally protected class under federal, state, or local law.

We welcome people of different backgrounds, experiences, abilities, and perspectives including qualified applicants with arrest and conviction records and any qualified applicants requiring reasonable accommodations in accordance with the law.

Prime Therapeutics LLC is a Tobacco-Free Workplace employer.

If you are an applicant with a disability and need a reasonable accommodation for any part of the employment process, please contact Human Resources at 1.866.469.1257 or email Careers@primetherapeutics.com.

**Additional Information** Culinary

**Job Number** 25119456

**Job Category** Administrative

**Location** The Phoenician a Luxury Collection Resort Scottsdale, 6000 East Camelback Road, Scottsdale, Arizona, United States, 85251VIEW ON MAP (https://www.google.com/maps?q=The%20Phoenician%20a%20Luxury%20Collection%20Resort%20Scottsdale%2C%206000%20East%20Camelback%20Road%2C%20Scottsdale%2C%20Arizona%2C%20United%20States%2C%2085251)

**Schedule** Full Time

**Located Remotely?** N

**Position Type** Non-Management

**POSITION SUMMARY**

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._

The Luxury Collection Hotels & Resorts, with over 120 properties in more than 35 countries, offers the promise of authentic experiences that evoke lasting, treasured memories. Our more than 100 years of experience, beginning in 1906 under the Italian CIGA brand – a collection of Europe's most celebrated and iconic properties – serves as a solid foundation as we continuously evolve to exceed the desires of the luxury traveler.

From legendary palaces and remote retreats to timeless modern classics, each luxury hotel and resort is a unique and cherished expression of its locale – a portal to the destination’s cultural charms and treasures. If you are someone with an appreciation for evocative storytelling, a keen interest and passion for this destination's heritage, and a desire to deliver genuine, personalized, and anticipatory hospitality, then we invite you on our journey. In joining The Luxury Collection, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

**Responsibilities**

**Job Summary:**

Coordinates specialized project or functions for department including managing databases, documents, reports, schedules or other similar activities under limited supervision.

**Essential Functions:**

+ Identifies trends, discrepancies and errors for analysis

+ Identifies and suggest procedural and process changes to automate, streamline and/or improve processes.

+ Maintain spreadsheets, databases, and files to track and maintain information

+ Purchasing supplies as needed by department

+ Organizes and maintains records and files

+ Maintains schedules, answers telephones, take messages

+ Researches and resolves issues for customer

+ Assesses complex situations, consults with appropriate parties and makes decisions in a timely manner

+ Works closely with others to facilitate processes

***** Please note*** This position is an on-site opportunity- Office is located in the Halsted Medical Office located at Chandler Regional Medical Center**

**Qualifications**

**Minimum:**

HS/GED

Three (3) years of related experience

Computer proficiency

**Overview**

**Hello humankindness (https://hellohumankindness.org/)**

Dignity Health’s Mercy Gilbert Medical Center (https://hospitals.dignityhealth.org/mercygilbert/Pages/default.aspx) is nationally known for our holistic approach to medicine, and here, you are a part of a “golden thread” of compassionate care that connects staff and patients. While walking through the Healing Garden–with it’s intertwined pathways, garden areas and fountains–you’re reminded of our dedication to honoring the whole person. Embracing total well-being, then seeing patients and their loved ones respond positively, is personally rewarding to you.

Mercy Gilbert is a modern, 212-bed, acute care, not-for-profit community hospital in the Phoenix area’s East Valley. We offer a full breadth of care, from emergency and cardiovascular to pediatric, orthopedic and diagnostic services. Since opening in June 2006, we have been named the “#1 Small-Sized Acute Care Hospital” by Arizona Business Magazine and the “#1 Healing Hospital in the Nation” by Baptist Healing Trust. We’ve also been named “Business of the Year” by the Gilbert Chamber of Commerce. You’re proud of these awards, but even more, you’re proud of the solace, serenity and reprieve you’re able to provide here.

Living in Phoenix’s relatively new suburb of Gilbert, Arizona (http://www.gilbertaz.gov/) , you treasure its old-world charm mixed with modern-day luxuries. This urban center has all the shopping, restaurants and culture your heart desires, with all the outdoor activities your spirit needs. There are nearby lakes for boating, wakeboarding and water skiing, while Flagstaff and Sunrise offer winter skiing and snowboarding. Arizona has four professional sports teams, and you’re a year-round fan. You look forward to all the activities, but then again, at the end of a busy day, taking a moment to relax poolside and reflect sounds good, too. The scenery, the climate and the culture present the perfect backdrop for your healing work at Mercy Gilbert.

Now is the perfect time to come grow your career with one of Arizona's Most Admired Companies (https://hospitals.dignityhealth.org/chandlerregional/Pages/default.aspx) . Look for us on Facebook (https://www.facebook.com/MercyGilbertMC) and follow us on Twitter (https://twitter.com/MercyGilbert) .

_For the health of our community ... we are proud to announce that we are a tobacco-free campus._

\#RN-DH

**Pay Range**

$18.00 - $24.66 /hour

We are an equal opportunity/affirmative action employer.

Executive Administrative Assistant

Job Details

Job Location

Phoenix - Phoenix, AZ

Position Type

Full Time

Education Level

High School

Salary Range

$24.26 - $24.26 Hourly

Job Category

Education

Description

Are you seeking a rewarding role where you can utilize your administrative support skills. Would you like to join a team committed to helping advance the lives of young individuals seeking education and career development? Consider joining the Phoenix Job Corps team as an Executive Administrative Assistant.

As an Executive Administrative Assistant, you will be responsible to provide the Center Directors Office with high-level administrative support. You will function as the Centers lead administrative assistant and delegate and prioritize tasks among other clerical and administrative positions. Also, you will assist the Human Resources Department by providing technical assistance related to personnel information processing, computer input and reporting and fringe benefit administration. You may also assume acting positions within the Human Resources Department, all while ensuring strict confidentiality of sensitive information.

About Phoenix Job Corps Center

The Phoenix Job Corps Center provides students with the opportunity to earn their High School Diploma or Equivalent (GED), and hands-on training in the various trades like Certified Nurse Assistant, Clinical Medical Assistant, Medical Administration Assistant, Security and Protective Services, Cement and Masonry, Carpentry, and more.

About Adams and Associates

Adams and Associates is a 100% employee-owned company that is service-focused and outcome-driven. We began as a small business formed in 1990 with the sole mission of operating at-risk youth and children's programs for local, state, and federal governmental agencies. Today, we are one of the largest workforce providers involved in the federal Job Corps program!

Adams and Associates employs more than 2,000 staff members across the United States. Each year we provide academic, vocational training, and placement services to approximately 9,000 young people from ages 16 to 24 primarily in a residential setting. Our academic and career technical training programs are accredited and lead to national industry-recognized credentials.

Duties Include:

o Follows all integrity guidelines and procedures and ensures no manipulation of student datao Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.o Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.o Maintains Job Corps/Company systems and libraries.o Prepares, coordinates and distributes Centers weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights. Prepares and distributes meeting minutes.o Provides administrative support to other departments and provides training to other clerical staff as needed.o Provides technical and administrative assistance to the Human Resources Department related to personnel information processing, computer input and reporting, fringe benefit administration.o Produces quality work and completes assignments in a thorough, timely and accurate manner.o Maintains appropriate personal attendance, accountability and work productivity standards.o Plans, prioritizes and organizes assignments to meet established goals and deadlines.o Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties.o Mentors, monitors and models the Career Success Standards as required by the PRH.o Provides high-quality supervision and management for the student population. Takes swift and appropriate action and positively influences student behavior. Shows respect and courtesy to students and holds them accountable for their actions and behavior.o Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services.o Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.o Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and ensuring that problems are in fact corrected.o Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.o Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.o Other duties as assigned.

Qualifications

+ High School diploma or equivalent required.

+ Advanced degrees preferred.

+ A minimum of five years advanced administrative experience required.

+ Degree or certification from an accredited or certified training program in clerical or administration preferred.

+ Computer literacy and proficiency in Microsoft Suite of applications is required.

Benefits Include:

+ Competitive hourly wage of $24.26/hour

+ Employer paid medical insurance

+ Dental insurance

+ Flexible spending account

+ Health savings account

+ Life insurance

+ Annual paid holidays

+ Paid time off

+ Discretionary unpaid time off

+ Vision insurance

+ Employer-paid STD/LTD, Life Insurance

+ Discounted meals at $2.50 per employee

+ Travel and entertainment discounts program

+ Opportunity to work within the nation's largest residential program offering free education and career training to young adults aged 16-24.

“Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on characteristics protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to their protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training .

We are seeking a proactive, hands on and detail-oriented Office Administrator to join our team at our Mesa, AZ Office. This ideal candidate will play a vital role in ensuring the smooth operation of the office, managing office administration, and providing support to directors. The successful office administrator is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently. Well organized and flexible. Responsibilities include but not limited to:

Key Responsibilities:

Office Management:

• Oversee the day-to-day operations of the office, ensuring it runs efficiently and effectively.
• Maintain office supplies and equipment, and coordinate their replenishment as needed.
• Manage office spaces, ensuring a clean, organized, and conducive work environment for employees.
• Provides all new employees with first-day information, greets them at reception, coordinates with the Facilities & Office Services team for access cards, ensuring email address are added to the email group.
• Open and distribute incoming mail.
• Creates and reviews documents for Facilities & Office Services as requested.
• Participates in Health & Safety initiatives and committees.
• Provides backup support to administrators where necessary.

Office/Building Services Management:

• Coordinate with building management to ensure the office premises are cleaned and maintained to a high standard.
• Arrange for repairs and maintenance visits as required.
• Assists with all administrative tasks (occupent reporting, purchase orders, etc.) for Facilities and Office Services departments.
• Manages and maintains all documents related to reception operation.
• Ensures the Reception area is continuously stocked with company-related materials.
• Engages in various support requests including facilities and building requests, transportation requests, courier/mail requests coordinating last minute room.
• Booking meeting rooms, requesting tech support

Meet and Greet:

• Act as the first point of contact for visitors and clients, providing a warm and professional welcome.
• Answers all incoming phone calls and redirects as necessary. Ensures all phone inquiries are handled efficiently, politely, and with confidentiality.
• Assist in scheduling and coordinating meetings, including booking meeting rooms and arranging refreshments.
• Direct all guests and visitors to their correct meeting room, ensuring room setup

Travel Arrangements:

• Provide administrative support to staff and executives by assisting with travel arrangements, including flight bookings, hotel reservations, and transportation.
• Ensure that travel plans align with company policies and explore cost-effective options when possible.

Event Planning:

• Finding and booking venues
• Managing all logistics, creating detailed itineraries for all attendees
• Sending out invitations and booking calendars
• Making lunch and dinner reservations for clients, board members and staff
• Organizing holiday parties and company events
• Coordinating offsite meetings and tours, checking schedules and availability

Communication and Coordination:

• Collaborate with various departments and offices in Kingston to ensure smooth communication and coordination within the offices.
• Liaise with relevant stakeholders to address workplace-related issues and implement improvements.
• Maintain an up-to-date filing system using SharePoint to save all documents.

Health and Safety:

• Promote and adhere to health and safety policies and procedures, ensuring a safe working environment for all employees.
• Promptly raise any health and safety concerns to the appropriate department.

Additional Responsibilities:

• Renegotiate utilities contracts and manage office-related vendor relationships to optimize cost-efficiency.
• Collaborate with finance and procurement teams to identify cost-saving opportunities and implement strategies to reduce office-related expenses.
• Keep abreast of relevant laws and regulations pertaining to office management and ensure compliance.

At CVS Health, we’re building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care.

As the nation’s leading health solutions company, we reach millions of Americans through our local presence, digital channels and more than 300,000 purpose-driven colleagues – caring for people where, when and how they choose in a way that is uniquely more connected, more convenient and more compassionate. And we do it all with heart, each and every day.

**A Brief Overview**

The Administrative Assistant provides essential support to ensure the smooth and efficient operation of an office. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided. Ability to multitask, manage complex schedules, meet changing deadlines, and assist with various projects and presentations.

**What you will do**

+ Conducts complex administrative office coordination assuring smooth, timely, and efficient office operations.

+ Manages research, collection, analysis, and compilation of data and information for department reports.

+ Handles files, reports, and financial records, and manages department record retention.

+ Defines a high degree of customer service by fielding internal and external inquiries, resolving or redirecting as appropriate.

+ Ensures efficient workflow and office operations of the department by following established policies and procedures.

+ Monitors the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management.

+ Creates, edits, and proofreads presentations, documents, reports, and other materials.

+ Assists with scheduling appointments, meetings, and travel arrangements, and manage calendars for individuals or teams.

+ Contributes to various projects by researching, gathering information, and preparing materials.

**Required Qualifications**

+ 1-2 years of administrative work experience.

+ 1-2 years of experience creating PowerPoint presentations.

+ Proficiency in Microsoft Office Applications (Outlook, Excel, PowerPoint, Word).

**Preferred Qualifications**

+ Strong communication and interpersonal skills.

+ Excellent organizational and time management skills.

+ Basic awareness of problem solving and decision-making skills.

+ Attention to detail and accuracy.

+ Ability to multitask and prioritize effectively.

+ Bachelor's degree preferred.

**Education**

+ High school diploma or GED.

**Anticipated Weekly Hours**

40

**Time Type**

Full time

**Pay Range**

The typical pay range for this role is:

$21.10 - $49.08

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.

Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.

**Great benefits for great people**

We take pride in our comprehensive and competitive mix of pay and benefits – investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:

+ **Affordable medical plan options,** a **401(k) plan** (including matching company contributions), and an **employee stock purchase plan** .

+ **No-cost programs for all colleagues** including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.

+ **Benefit solutions that address the different needs and preferences of our colleagues** including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.

For more information, visit https://jobs.cvshealth.com/us/en/benefits

We anticipate the application window for this opening will close on: 07/24/2025

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.

We are an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Revolutionizing the funeral industry means blazing new trails, creating new ideas, developing strong relationships, preserving legacies, and compassionately caring for Families. With over 200 locations across the country, Foundation Partners Group is continuing to expand our reach, but we only do this with exceptional team members ready to embrace the future of the funeral industry.

Our Team Members are vital to the health of our funeral homes, and we value the insight, ideas, and passion they bring every day to compassionately care for our Families. FPG is transforming the funeral industry one life, one family, and one community at a time. Join us as we revolutionize the funeral industry across the nation.

We currently have an opening for a Lead Administrative Assistant at Samaritan Funeral & Cremation Services. Lead Administrative Assistants are responsible for various activities, including answering phones, bookkeeping, oral and written communication, data entry, scheduling, secretarial services, and much more.

Overview & Responsibilities:

+ Partners with home office accountant and department leaders, i.e., finance, human resources, IT, by maintaining regular ongoing two-way communication

+ Holds responsibility for ordering, tracking, delivery, and location of product and document maintenance

+ Assists administrative assistants, location leaders, and funeral directors to ensure all open tasks are completed promptly

+ Monitors accounts to ensure the company receives all monies owed and accounts are closed where appropriate, including monitoring to verify that claims are collected, credit balances are accurate and refunded where applicable, delinquencies are identified, and collection attempts taken; minor balance issues are written off (with approvals)

+ Ensures all funeral service delivery items, such as cremation permitting, death certificate filing, forwarding of trust delivery documentation, case file maintenance, etc., are carried out professionally and promptly

+ Manages the accounts receivable process, including adherence to receipt book and deposit policies, monitoring all receipts for accurate posting, and following up to resolve any unapplied cash issues

+ Updates funeral home website with service and other information as soon as it becomes available

+ Works with the accounting team, manages accounts payable processes, including setting up new vendors before use, maintaining updated files and insurance documents on service vendors, ensuring that all payables are accurately coded and submitted to appropriate management and that any account discrepancies are addressed and resolved

+ Identifies process improvement opportunities and develops new methods in conjunction with the manager of administration and location leader to improve efficiency and accountability while reducing the administrative footprint to better control costs

+ Completes monthly and quarterly administrative processes, including inventory, reconciling P-Card account, month, and quarter-end

+ Leads weekly update meetings with administrative assistants and location leaders to share and exchange resources and to ensure goals are being

+ Performs layout and production of all family-facing products: video tributes, memorial books, service folders/programs, obituaries, or other forms in the required format (Advisor, Microsoft Word, or another applicable computer program)

+ Proofs all published materials, paying particular attention to ensure everything is accurate and grammatically correct and acts as quality control for all printed materials

+ Holds responsibility for multiple components of month-end, quarter-end, and year-end close

+ Maintains office equipment as necessary; maintains and orders office supplies routinely

+ Ensures own and direct reports office work area is always presentable

+ Learns to operate new office technologies as they are developed and implemented

+ Holds self and all direct reports accountable for completing all company assigned learning assignments, including compliance, i.e., OSHA, FTC, harassment prevention

+ Leads administrative assistants to ensure organizational components are completed accurately and timely

+ Supports coordination of and participates in assigned staff meetings

+ Ensures café is always shown ready and assists with maintaining the overall cleanliness and stocking of supplies

+ Oversees staffing to meet business needs, onboarding and training of all New Hires, scheduling, coaching, and development, and openly communicates to appropriate Team Members areas of successful performance and performance needing improvement to meet business expectations

+ Ensures proper paperwork, including death certificates, obituaries, and permits, are completed timely and in accordance with relevant laws and regulations

+ Holds self and all direct reports accountable for utilizing systems/technology provided by the company, i.e., arrangement conference technology system in place to review contracts and complete necessary forms after the time of arrangement conversation

Requirement & Qualifications:

+ High school diploma or the equivalent

+ Degree in business is preferred

+ Minimum, three to five years of office and customer service experience in the funeral industry is preferred

+ Minimum one year of leadership experience is preferred

+ Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)

+ Models and demonstrates empathy, emotional intelligence, and a mindset of Servant Leadership to all internal and external stakeholders

+ Demonstrated knowledge & experience of the funeral service are preferred

+ H igh attention to detail and accuracy, with excellent follow up skills

+ Strong communication skills and high levels of compassion and integrity

+ Ability to lead and support the customer interaction experience

+ Works cohesively with supervisor and builds strong relationships with peers and direct reports

+ Ability to collect funds from past due accounts

Team Member Benefits Include:

+ Entry-level and experienced professionals; students, and veterans – we offer complete career paths regardless of your career and life stage

+ Unique ShareLife® technology lets you create one-of-a-kind life celebrations for the families you serve

+ Competitive salaries and performance incentives

+ Team member referral program

+ Medical, dental, prescription, and vision insurance

+ Vacation, sick, and holiday pay

+ 401k with company match

+ Company-paid life insurance, long-term disability, and short-term disabilit y

**Primary City/State:**

Tucson, Arizona

**Department Name:**

Admin-MED-Clinic

**Work Shift:**

Day

**Job Category:**

Administrative Services

Great careers start with great training. The people of Banner Health are focused on delivering excellent care to our patients. In return, we are committed to excellence in personal development for all our team members. Apply today.

As an **Administrative Assistant** on our team, you'll work closely with leadership, providers and APPs. You'll manage the calendars of multiple leaders, and work with APPs and Providers on different requests such as; reimbursements, travel, CMEs, time cards etc. This is a great opportunity to apply your strong communication and critical thinking skills. , as well as the potential for special projects and other administrative duties needed to support a busy medical department.

Location:

Banner University Medical Center Tucson

1625 N. Campbell Ave

Tucson, AZ

**Schedule:**

**Monday to Friday 7:30am-4:30pm or 8:00am-5:00pm.**

Our ideal candidate has a minimum of 3 years of administrative support experience working with multiple leaders and is a collaborative team player. Experience in a Hospital or Healthcare environment a plus. Proficient and accurate typing and PC skills with advanced MS Office skills and experience with Cerner a plus. Critical thinking skills and ability to be self-directed, prioritize, multitask and troubleshoot in a very busy office is a must. Excellent written, verbal and interpersonal communication skills required to effectively interact with all levels of the organization. Proven ability to exercise a high level of confidentiality, discretion, diplomacy and judgement with sensitive and confidential information.

Banner University Medical Group is our nonprofit faculty practice plan associated with the University of Arizona Colleges of Medicine in Phoenix and Tucson. Our 800-plus clinicians provide primary and specialty care to patients at highly ranked Banner - University Medical Centers and dozens of clinics while providing mentorship to more than 700 residents and fellows. Our practice values and encourages the three-part mission of academic medicine: research, education and excellent patient care.

POSITION SUMMARY

This position provides clerical and administrative services and assistance requiring occasional discretion and judgment.

CORE FUNCTIONS

1. Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. This may include taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized terminology.

2. Prepares, collates, and distributes various reports in a timely and accurate manner. This includes completing or handling recurring department projects or one-time projects, as directed by supervisor.

3. Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of department’s area of responsibility and general knowledge of company policies, practices, and operations.

4. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.

5. May coordinate supervisor’s and/or department’s calendar, including scheduling meetings and appointments, following established instructions. May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation. May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary.

6. May open and screen mail directed to supervisor. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager.

7. May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.

8. May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.

9. This position primarily focuses on supporting one supervisor. This position has frequent interaction with, but is not limited to, employees, physicians, patients, visitors, community agencies, vendors, etc.

MINIMUM QUALIFICATIONS

High school diploma/GED or equivalent working knowledge. Working knowledge of clerical and administrative services as normally demonstrated through three years administrative support experience.

Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins. Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above. Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.

Employees working at Banner Behavioral Health Hospital, BTMC Behavioral, and BUMG, BUMCT, or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. An Arizona Criminal History Affidavit must be signed upon hire.

PREFERRED QUALIFICATIONS

Associate's degree

Additional related education and/or experience preferred.

**EEO Statement:**

EEO/Disabled/Veterans (https://www.bannerhealth.com/careers/eeo)

Our organization supports a drug-free work environment.

**Privacy Policy:**

Privacy Policy (https://www.bannerhealth.com/about/legal-notices/privacy)

EOE/Female/Minority/Disability/Veterans

Banner Health supports a drug-free work environment.

Banner Health complies with applicable federal and state laws and does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, age, or disability