Executive Secretaries and Executive Administrative Assistants

Administrative Services Assistant, Senior (Yuma,AZ)

Location: NAU - Yuma

Regular/Temporary: Regular

Job ID: 608290

Full/Part Time: Full-Time

Workplace Culture

NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

https://nau.edu/president/strategic-plan/

Special Information

• This position is located in Yuma, Arizona.
• This position is an on-site position which requires the incumbent to complete their work primarily at the NAU Yuma campus with or without accommodation. Opportunities for remote work are rare.
• Limited weekend work may be required for specific events. Minimal/occasional travel to NAU Flagstaff or other NAU campuses may occur.

Job Description

The Administrative Services Assistant, Senior serves as the first point of contact for NAU Yuma students, faculty, staff, and community at the Administrative & Faculty Office located at NAU Yuma. This position runs the front office and supervises the front office staff. This position provides administrative support to faculty and staff. This position oversees and coordinates logistics for various events on the NAU Yuma Campus, including, but not limited to, Commencement and Honors Convocation.

Front Office Lead - 55%

• Serves as first point of contact for the faculty, staff, students, and visitors to the Administrative & Faculty Office during posted hours of operation.
• Answers phone calls and greets students, faculty, staff, and community members, responding to questions and providing direction as appropriate.
• Supervises daily office function of the front office including distribution of mail and packages, scheduling use of state vehicles and other NAU property, etc.
• Provides administrative support to faculty, staff, and administrators. This includes, but is not limited to, creating documents and spreadsheets, coordinating program orientations and events, supporting copier and printing requests, and submitting faculty/student forms for processing.
• Leads and supervises student workers and part-time temporary employees in the front office.

Lead Coordinator for Events at NAU Yuma - 25%

• Serves as the lead coordinator for NAU Yuma Commencement and Honors Convocation along with other campus and student events.

Classroom Assignment Coordination - 15%

• Manages and maintains classroom reservations for NAU Yuma.
• Works with NAU CAPCOT/Space Management to assign classrooms for in-person classes and other NAU Yuma events.
• Adds assigned classrooms to the NAU scheduling tool.

Other - 5%

• Participates in special projects with faculty and staff as directed.
• Performs other duties as assigned.

Minimum Qualifications

• High School diploma.
• 1-3 years of relevant experience.
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

• Associate or bachelor's degree.
• 1 year customer service experience.
• 1-2 years' supervisory experience.
• 1-2 years' experience working in a front office environment.
• Demonstrated knowledge working with word-processing, spreadsheets, and database programs.
• Knowledge of NAU policies and procedures.
• 1-2 years' experience coordinating event/meeting logistics.

Knowledge, Skills, & Abilities

• Demonstrated customer service skills.
• Ability to effectively communicate including both oral and written communication and effective listening skills.
• Ability to efficiently handle multiple tasks in a high-volume office with attention to detail.
• Ability to work in collaboration with educational partners.
• Ability to work in a team environment and bring projects to timely completion.
• Ability to problem-solve and make decisions.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/.. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/. is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Salary

Salary range begins at $40,000. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is non-exempt under the Fair Labor Standards Act (FLSA). The incumbent is eligible for overtime pay or compensatory time according to University policy. Further, the employee must submit timesheets that accurately reflect all hours worked.

Benefits

This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the https://in.nau.edu/Human-Resources/Benefits/. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees arehttps://in.nau.edu/human-resources/benefits/ on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. https://in.nau.edu/human-resources/orientation/ includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

April 28, 2025 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the https://in.nau.edu/human-resources/or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, http://DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

https://in.nau.edu/Human-Resources/Posters-Required-by-Law/

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

To apply, visit https://apptrkr.com/6141212

Copyright ©2025 Jobelephant.com Inc. All rights reserved.

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jeid-0210a2196dd1cf448af41913cc10f597

The ideal Administrative Assistant to the Top Seller is motivated, results oriented and committed to providing outstanding customer service every day.

A day in a Life…

Support salesperson to perform all aspects of the selling process

Set up customer fitting room with merchandise selected by the salesperson

Support team goals and build positive relationships

Perform daily department maintenance tasks, including stock work, re-merchandising, display, price markdowns, merchandise transfers and light cleaning

You own this if you…

Demonstrated ability to develop relationships with customers and coworkers

Strong organizational and follow-through skills

Excellent communication and interpersonal skills

Ability to positively and proactively handle customer concerns and prioritize multiple tasks in a fast-paced environment

We’ve got you covered…

Our employees are our most important asset and that’s reflected in our benefits. Nordstrom is proud to offer a variety of benefits to support employees and their families, including:

Medical/Vision, Dental, Retirement and Paid Time Away
Life Insurance and Disability
Merchandise Discount and EAP Resources
A few more important points...

The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.

Nordstrom conducts background checks and considers qualified applicants with criminal histories in a manner consistent with all legal requirements.

Applicants with disabilities who require assistance or accommodation should contact the nearest Nordstrom location, which can be identified at www.nordstrom.com.

Please be mindful that there may be legal notices and requirements related to this job posting that are specific to your state. Review the Career Site FAQ’s for relevant information and guidelines.

© 2022 Nordstrom, Inc

Position Summary:

The Administrative Assistant will provide support to the leadership team members by coordinating and scheduling meetings, creating expense reports, and booking travel arrangements as needed. This role will report directly to the Executive Assistant. While this position will be in mainly in the office, there is potentially hybrid in the future. The Administrative Assistant will work with the Executive Assistant to coordinate meetings across the Leadership team and will also assist in the planning and execution of various company-wide events and initiatives. The ideal candidate will have high attention to detail and organization, with strong skills in written and verbal communication, discretion, and the ability to handle sensitive information confidentially.

Essential Job Functions:

Calendar Management
Communication
Documentation & Correspondence
Office Management
Project Support
Event Coordination
Team Support

Knowledge, Skills, Abilities:

Associate degree or equivalent experience
Work in the Chandler, AZ office location
2yrs of Office Management, or a related field preferred
Proven experience as an administrative assistant, preferable in a senior support role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
Excellent communication skills, both written and verbal, with a professional courteous demeanor
Strong Organizational Skills with the ability to prioritize tasks and manage time effectively
Discretion and confidentiality in handling sensitive information
Ability to work independently with minimal supervision and as part of a team
Adaptability and flexibility to meet changing priorities and deadlines

About Us: At Penn Foster Group, we are transforming online learning to help learners by bringing together Penn Foster, CareerStep, Ashworth College, James Madison High School, the New York Institute of Photography, the New York Institute of Art and Design, and other education platforms. Together, we create an accelerated path to greater economic mobility through real-world skills and knowledge that enable learners to achieve long-term success in the workplaces of the future. Our history dates back to 1890 when our founder, Thomas Foster, pioneered distance education by offering training by mail for coal miners to get the necessary skills for safer jobs. Today, with the partners who use our education and training programs, we continue that mission of providing accessible training and education for in-demand skills and are building a workforce that’s prepared for the future job market.

Equal Employment Opportunity: We strive toward Diversity, Equity, and Inclusion at Penn Foster Group by intentionally building diverse teams – in identities, lived experiences, and ideas to create a culture where people feel connected to each other and have a sense of belonging. We value diversity, equity, and inclusion because it is the foundation that enables us to achieve what we set out to do as an organization – from maximizing the number of learners who can reach their goals while giving them the kinds of experiences we want them to have, to becoming the type of company we want to work in.

What We Offer: We offer a robust benefits package that includes medical, dental, vision, flexible spending, generous paid time off, sponsored volunteer opportunities, a 401K with a company match, and free access to our online programs.

Looking for a bookkeeper primarily focusing on payables and receivables. Must be conscientious, dependable and pay attention to details. Basic accounting and business coursework required. Job also involves managment of day to day operations. Company is experiencing restructuring and a growth surge with room for career growth.

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

**Description**

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Launch Vehicles is seeking an **Administrative Assistant Level 3** to join our Program Team located in **Chandler, Arizona.** This role is an on-site position and will provide administrative support on restricted programs in a fast-paced aerospace environment, as well as overall program support coordination; facilities, onboarding, IT/IS, and training. Relocation benefits are not available.

**Essential Functions:**

+ Manage and maintain calendars and schedules

+ Schedule and manage multiple conference rooms

+ Schedule meetings, track action items, and coordinate technical reviews

+ Ensure appropriate meeting preparations are made (coordination of call-in number, meeting materials, meals, etc.)

+ Coordinate travel arrangements and process expense reports

+ Create accurate and concise correspondence, forms, reports, spreadsheets, presentations, etc.

+ Compose responses to routine inquiries

+ Assist in compiling weekly leadership status reports

+ Interact with employees, leaders, and customers

+ Assist with on-boarding new program employees

+ Coordinate support from facilities, IS, IT, and training

+ Responsibilities include the full range of standard administrative duties to include meeting coordination, document preparation, escorting visitors, and preparation of briefings

+ Distribute reports, data, and forms to the organization as needed

+ Must work well under pressure, be an independent thinker, and have track record of working in a fast-paced, multifaceted environment

+ Will be responsible for handling Program Director and Senior Managers calendars with precision

+ Experience participating and hosting in-person and remote Video Teleconference meetings (i.e., Zoom, Skype, Teams, etc.)

+ Work is highly proprietary in nature and an ability to handle information with discretion is critical

+ Assisting in uploading and maintaining the team’s SharePoint sites

+ Interacts with Operating/Business Unit, Sector, Corporate and External Customer’s high-level executives, administrative, and line management personnel to gather or convey relevant information

**Basic Qualifications:**

+ High School Diploma and minimum 4 years administrative support experience

+ Ability to obtain and maintain a DoD Secret security clearance, which generally requires US Citizenship as a prerequisite

+ Experience with SharePoint and Costpoint

+ Proficiency in Microsoft Office applications; including Word, Excel, PowerPoint, and Outlook

+ Strong written and verbal communications skills

+ Highly motivated and enthusiastic, with the ability to juggle multiple tasks, manage competing priorities, and respond quickly in a dynamic environment, while maintaining a detail-oriented approach

+ Able to demonstrate independent judgment in fast-paced office environment

+ Ability and willingness to work on-site

**Preferred Qualifications:**

+ Executive administrative support experience

+ Experience working with government customers

+ Knowledge of NGC resources, policies, and procedures

+ Experience with Concur (or similar, ITRIP) travel and expense reporting system

+ A strong commitment to ethics and integrity

Salary Range: $47,000.00 - $78,300.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

**Description**

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Launch Vehicles is seeking an **Administrative Assistant Level 3** to join our Program Team located in **Chandler, Arizona.** This role is an on-site position and will provide administrative support on restricted programs in a fast-paced aerospace environment, as well as overall program support coordination; facilities, onboarding, IT/IS, and training. Relocation benefits are not available.

**Essential Functions:**

+ Manage and maintain calendars and schedules

+ Schedule and manage multiple conference rooms

+ Schedule meetings, track action items, and coordinate technical reviews

+ Ensure appropriate meeting preparations are made (coordination of call-in number, meeting materials, meals, etc.)

+ Coordinate travel arrangements and process expense reports

+ Create accurate and concise correspondence, forms, reports, spreadsheets, presentations, etc.

+ Compose responses to routine inquiries

+ Assist in compiling weekly leadership status reports

+ Interact with employees, leaders, and customers

+ Assist with on-boarding new program employees

+ Coordinate support from facilities, IS, IT, and training

+ Responsibilities include the full range of standard administrative duties to include meeting coordination, document preparation, escorting visitors, and preparation of briefings

+ Distribute reports, data, and forms to the organization as needed

+ Must work well under pressure, be an independent thinker, and have track record of working in a fast-paced, multifaceted environment

+ Will be responsible for handling Program Director and Senior Managers calendars with precision

+ Experience participating and hosting in-person and remote Video Teleconference meetings (i.e., Zoom, Skype, Teams, etc.)

+ Work is highly proprietary in nature and an ability to handle information with discretion is critical

+ Assisting in uploading and maintaining the team’s SharePoint sites

+ Interacts with Operating/Business Unit, Sector, Corporate and External Customer’s high-level executives, administrative, and line management personnel to gather or convey relevant information

**Basic Qualifications:**

+ High School Diploma and minimum 4 years administrative support experience

+ Ability to obtain and maintain a DoD Secret security clearance, which generally requires US Citizenship as a prerequisite

+ Experience with SharePoint and Costpoint

+ Proficiency in Microsoft Office applications; including Word, Excel, PowerPoint, and Outlook

+ Strong written and verbal communications skills

+ Highly motivated and enthusiastic, with the ability to juggle multiple tasks, manage competing priorities, and respond quickly in a dynamic environment, while maintaining a detail-oriented approach

+ Able to demonstrate independent judgment in fast-paced office environment

+ Ability and willingness to work on-site

**Preferred Qualifications:**

+ Executive administrative support experience

+ Experience working with government customers

+ Knowledge of NGC resources, policies, and procedures

+ Experience with Concur (or similar, ITRIP) travel and expense reporting system

+ A strong commitment to ethics and integrity

Salary Range: $47,000.00 - $78,300.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Administrative Assistant

Essential Duties and Responsibilities

+ Provide sales support to walk in and phone customers.

+ Answering customer inquiries, scheduling meetings and sales appointments, and following up with customers about their order status.

•Oversee service and installation schedules, jobs, and resources for Field Supervisor

+ Create and process orders in a timely manner, process requests for rush orders, change orders and review pending orders and customer requests to ensure customer satisfaction.

+ Managing customer accounts, following up with customers for administrative purposes, and providing troubleshooting assistance for orders, account statuses, and other problems.

+ Work effectively with other team members.

+ Build and maintain relationships with new and repeat customers

+ Maintain records of all sales leads and/or customers

+ Educate customers on how products and services can benefit them

+ Maintain self-education on brands and products we sell

Core Competencies

+ Communication proficiency

+ Customer/client focus

+ Results driven

+ Self-starter

+ Strong interpersonal skills

+ Detail oriented

+ Networking skills

Required Education and Experience

+ Strong attention to detail.

+ Problem solver.

+ Proficiency in the use of Microsoft Office and Excel.

+ Effective communication skills, both written and oral.

Schedule:

+ Monday to Friday 9am- 6pm

Education:

+ High school or equivalent (Preferred)

Experience:

+ Will Train

***Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice***

Job Type: Full-time

Salary: $20-25 per hour, depending on experience

Benefits:

+ Dental insurance

+ Health insurance

+ Paid time off

+ Vision insurance

Powered by JazzHR

**Job Summary**

The Birth Certificate Secretary provides clerical support to patient care teams by preparing the legal birth certificate and providing assistance to customers related to appropriate distribution of birth certificates, working with patient and legal representatives with the state to ensure that birth records are in full compliance.

**Essential Functions**

+ Prepares accurate legal birth record documentation in accordance with state law requirements and facility standards; works with patients and state legal representatives to ensure birth records are in full compliance.

+ Responsible for pick up and reconciliation patient discharge records from assigned departments.

+ Perform general clerical duties such as filing, answering phone calls, responding to emails, and maintaining office supplies.

+ Demonstrates proper phone & guest etiquette (identifying name, location). Uses AIDET skills effectively.

+ Acts as centralized station for routing information, resource for location of documents (electronic and hard copy).

+ Requisitions supplies and maintenance/repair services. Keeps stock inventories.

+ Attends department/unit meetings. Maintains knowledge of department/unit functions and changes.

+ Demonstrates proficiency at hospital-wide and/or department specific computer software and technology.

+ Maintains Immunization Forms.

+ Recognizes, interprets, and evaluates inconsistencies, discrepancies and inaccuracies in the patient medical record; initiates required edits through timely communication among caregivers (e.g. clarification, immediate concern flags).

+ Timely reporting and documenting of unexpected incidents or adverse events, including participation in investigations and completion of incident reports as applicable.

+ Creating a customer service environment, assists with insurance verification and pre-certification through collaboration with Case Management and other departments to ensure comprehensive processing and continuum of care as appropriate.

+ Answers telephones, files, greets visitors, electronic data entry, and assists with documentation, as required.

+ Performs other duties as assigned.

+ Complies with all policies and standards.

**Qualifications**

+ H.S. Diploma or GED required

+ 1-2 years of progressive administrative assistant experience within a healthcare setting preferred

**Knowledge, Skills and Abilities**

+ Excellent organizational skills with attention to detail.

+ Strong customer service skills and the ability to communicate effectively with diverse populations.

+ Ability to handle multiple tasks simultaneously and prioritize effectively.

+ Familiarity with database management, EHR systems, or Vital Records software is a plus.

+ Knowledge of privacy regulations (such as HIPAA) and the handling of confidential records.

+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.

Equal Employment Opportunity

This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources.

JOB TITLE: Activations Technician
LOCATION: Phoenix, AZ ABOUT THE ROLE & TEAM:
TelevisaUnivision in Phoenix is currently seeking an Activations Technician. The successful candidate will have excellent interpersonal skills, be bilingual, and have a flexible schedule. The Activations Technician is responsible for set up of promotional items, banners, tables, tents and sound equipment for remotes, special events and station appearances. Interface with clients, listeners and public during off site promotional activities. Remote technicians must be able to collaborate creatively with the Sales & Promotions staff.
YOUR DAY-DAY: (aka Responsibilities)
•
Assisting in the carrying out of station in-field promotions.
•
Assist the On-Air Talent and Sales Executives with on-site requests, contests, prizes etc.
•
Pick up after event and load equipment and promotional items in vehicle.
•
Provide customer service by ascertaining the client needs before any event.
•
Follow all station promotions policies and guidelines.
•
Greet listeners and distribute prizes to winners.
•
Enter promotion information in Vpromotions, general data enry.
•
Manage giveaways, ticket distribution, social postings
•
Drive station vehicles including oversized trucks and vans.
•
Maintain vehicle and promotional items appearances at all times.
•
Maintain, organize, and perform routine inventory of all promotional remote and station equipment.
•
Other duties as deemed necessary.
YOU HAVE: (aka Qualifications)
•
Must be highly motivated, assertive, creative, and proactive.
•
Must have excellent interpersonal/customer service skills.
•
Must be able to lift to 50-70lbs.
•
Must have a valid Arizona driver’s license and a clean driving record.
•
Must be able to work flexible shifts including nights, weekends and holidays.
•
Proficient with MS Word, Excel, and Outlook
•
High School graduate, or equivalent.
•
Previous experience in similar position.
•
Knowledge of digital social media
•
Ability to communicate effectively in Spanish (read, write, speak)
OUR BENEFITS:
TelevisaUnivision believes that a happy, well-balanced employee is what makes our culture thrive. We offer a wide selection of perks and benefits including PTO; tuition reimbursement; wellness and employee support programs; 401K; and life and other insurance plans. This is all in addition to our comprehensive and competitive health benefits package featuring medical, dental and vision coverage options.

**What’s Under the Hood**

DriveTime Family of Brands includes in-house financing and servicing through Bridgecrest, which is one of the country’s leading financial servicing providers. Bridgecrest services roughly $17 billion in finance receivables for DriveTime and other third parties. We service auto loans across a wide credit spectrum with the intent of creating a strong path to vehicle ownership for our customers.

**That’s Nice, But What’s the Job?**

In short, we are looking for a motivated individual who will help contribute to a results-oriented and high-performance team. The Administrative Coordinator is responsible for the auditing and maintenance of original contracts and applications for all of DriveTime and Carvana.

In long, you will:

+ Verify, service, and distribute documents to correct departments and ultimately the return of the documents to the customer or outside vendor at the time the loan is completed.

+ Manage the flow of documents in the right direction from one point to another promptly.

+ Review and update account information as it pertains to documents sent and received.

+ Maintain on-site and off-site storage documents.

+ Mailing and shipping of documents or other materials.

+ Work with multiple databases.

+ Handle incoming calls and make outbound calls to/from customers and third-party vendors.

+ Research state and county guidelines and policies.

+ Meet daily production expectations while maintaining high levels of accuracy.

**So What Kind of Folks Are We Looking for?**

+ **Excellent verbal and written communication skills** . The ability to talk and write with confidence, charisma and competence for a wide variety of audiences including management.

+ **A mind for the details.** Okay we know “detail-oriented” is on about every job description – but we really mean it!

+ **Agile in a fast-paced environment.** We move, and we move quickly. Thriving in an environment that never stops, is a must.

+ **Plays well with others.** You will be working in a high-functioning team environment. We work together to win together.

+ **Passionate and goal-oriented** . We are looking for someone that is enthusiastic about their work and is passionate about not only meeting their goals but exceeding them.

+ **Fantastic problem solver.** Your job is not only to find the problem, but more importantly, find the solution.

**The Specifics.**

+ High School Diploma or GED required

+ Must be comfortable working on site and have availability weekdays from 6am-3pm, 7am-4pm & 8am-5pm. This team works out of our Operations Center in East Mesa.

**So What About the Perks? Perks matter**

+ **Medical, dental, and vision, oh my!** DriveTime Family of Brands covers a sizable amount of insurance premiums to ensure our employees receive top-tier healthcare coverage.

+ **But Wait, There’s More.** 401(K), Company paid life insurance policy, short and long-term disability coverage to name a few.

+ **Growth Opportunities.** You grow, I grow, we all grow! But seriously, DriveTime Family of Brands is committed to providing its employees with every opportunity to grow professionally with roughly over 1,000 employees promoted year over year.

+ **Tuition Reimbursement.** We’re as passionate about your professional development as you are. With that, we’ll put our money where our mouth is.

+ **Wellness Program.** Health is wealth! This program includes self-guided coaching and journeys, cash incentives and discounts on your medical premiums through engaging in fun activities!

+ **Gratitude is Green.** We offer competitive pay across the organization, because, well… money matters!

+ **Game Room.** Gimme a break – no, not a Kit Kat ad but we do have a ping-pong table, a pool table and other games if you ever need a break in your day.

+ **In-House Gym.** We want our employees to be the best versions of themselves. So come early, take a break in your day, or finish strong with a workout!

+ **Enjoy Social Events?** Bring it on. Rally with your team for festive gatherings, team competitions or just to hang out!

+ **We Care and Value YOU!** Feel the love and let us treat you to company outings, personal rewards, amazing prizes & much more!

+ **Paid Time Off.** Not just lip service: we work hard, to play hard! Paid time off includes (for all full-time roles) wellness days, holidays, and good ole' fashioned YOU time! For our Part-timers, don't fear you get some time too...vacation time is available - the more you work, the more you earn!

**Anything Else? Absolutely.**

DriveTime Family of Brands is Great Place to Work Certified! And get this: 90% of our rockstar employees say they feel right at home here. We could spend a lot of time having you read about ALL our awards, but we’ll save time (and practice some humility) just naming a few others; Comparably Awards: Best Company for Diversity, Best Company Culture and Best Company Leadership, oh and don’t forget Phoenix Business Journal Healthiest Employers (okay, we’ll stop there)!

Hiring is contingent upon successful completion of our background and drug screening process. DriveTime is a drug-free, tobacco-free workplace and an Equal Opportunity Employer.

And when it comes to hiring, we don't just look for the right person for the job, we seek out the right person for DriveTime. Buckle up for plenty of opportunities to grow in a professional, fun, and high-energy environment!