Executive Secretaries and Executive Administrative Assistants

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start **Caring. Connecting. Growing together.**

Responsible for coordination and administration of Optum/UHG contracts while supporting Contract Management teams, Value Analysis, and necessary Optum leaders. Collaborate with contract managers and internal business units on recommendations to ensure contract compliance, profitability, and provide appropriate education to Care Delivery Organizations. Work with necessary internal Procure to Pay teams to ensure correct pricing and contract adherence.

This position is full time, Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8:00am - 5:00pm. It may be necessary, given the business need, to work occasional overtime.

We offer weeks of on-the-job training. The hours of the training will be aligned with your schedule.

You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

**Primary Responsibilities:**

+ Support Optum leaders by managing member grievances, attestations, credit and rebill requests, rebate appeals, etc., to maximize contract profitability compliance

+ Work with Contracting and Operations teams to implement contracts/programs based on agreed upon services/products

+ Oversee the successful implementation of contracts and ensure that pricing is aligned

+ Building and maintaining strong relationships with external partners, including suppliers, vendors, and other third-party organizations

+ Identifying and addressing any issues that arise during the contract implementation process, and working with stakeholders to find effective solutions

+ Support client relationships including meetings, issue escalation, invoicing, and addressing opportunities

+ Lead maintenance and organization of contracting repositories and ensure correct contract adherence and pricing within Optum Item Master

+ Measuring vendor performance against executed contract terms

+ Facilitate reporting needs for contracting team leveraging existing tools, working with internal teams and external buyers

+ Communicate with Optum leaders on contract performance, successes and improvement areas

+ On going price accuracy management by partnering with stakeholders to align costs

+ Comfortable with progress and/or data presentation to peers, cross functional teams, CDOs and leadership teams

+ Make recommendations and help in execution of process improvement initiatives for Value Analysis team

+ Coordination with Item Management/Data Management teams to ensure item pricing accuracy

+ Apply knowledge and expertise of third party contracting and healthcare industry to assist in educating and supporting Care Delivery Organization teams on pricing or contract adherence issues

+ Must be able to perform the essential job functions of this position with or without reasonable accommodation

+ Other duties as assigned

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

**Required Qualifications:**

+ High School Diploma / GED OR equivalent years of experience

+ Must be 18+ years of age OR older

+ 2+ years of experience in healthcare industry

+ 2+ years of experience in payor or account management role for healthcare

+ 2+ years if experience with Med Surg/Vaccine/Pharmaceutical contracts

+ Understanding of GPO, Direct, and Local Contract agreements

+ Experience with Microsoft Office Applications (Word, Excel, PowerPoint, Teams, Visio, Outlook)

+ Excellent presentation, organization, oral and written communication skills

+ Competent in developing and delivering innovative solutions to diverse and complex problems

+ Flexibility with shifting organizational priorities

+ Must be able to travel 10% of the time

+ Ability to work fulltime, Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8:00am - 5:00pm. It may be necessary, given the business need, to work occasional overtime.

**Preferred Qualifications:**

+ Experience using Procure to Pay application such as Premier connect, Coupa, and etc.

+ Experience in ERP Systems such as PeopleSoft

+ Experience in healthcare supply chain

+ Effectively able to prioritize and handle multiple projects

+ Experience successfully identifying, adopting and leading change initiatives

**Telecommuting Requirements:**

+ Ability to keep all company sensitive documents secure (if applicable)

+ Required to have a dedicated work area established that is separated from other living areas and provides information privacy.

+ Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service.

**Soft Skills:**

+ Ability to facilitate/translate strategic business requirements into strategic solutions

+ Ability to gain alignment across multiple parts of the organization and works in collaboration with stakeholders and peer groups

+ Demonstrated ability to maintain confidentiality and protect sensitive information

*All employees working remotely will be required to adhere to UnitedHealth Group’s Telecommuter Policy

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you’ll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $23.41 - $41.83 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

**_Application Deadline:_** _This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants._

_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location, and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission._

_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._

_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._

\#RPO

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start **Caring. Connecting. Growing together.**

This position is full-time (40 hours/week) Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8am - 5pm. It may be necessary, given the business need, to work occasional overtime. Employees are required to work 2 days onsite and 3 days from home.

We offer 2 weeks of on-the-job training. The hours of training will be aligned with your schedule.

You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

**Primary Responsibilities:**

+ Schedule Patients for transition of care program

+ Call patient to remind them of scheduled appointments

+ Support the Clinical team in chart preparation and request for medical information

+ Engage patient for mailed kits, track mailing and receipt, and make reminder calls to secure kit return.

+ Explain the process of the transition of care visit to patient including, but not limited to what is involved, and who the provider is.

+ Responds effectively to incoming patient calls and communicates pertinent information to designee to provide for continuity and optimal care.

+ Attends departmental meetings and provides constructive recommendations for areas of improvement.

+ Documents pertinent patient information in the electronic medical record as it relates to job function.

+ Coordinate with various providers, team members and outreach team regarding any scheduling guidelines.

+ Meets established productivity, schedule adherence, and quality standards.

+ Uses, protects, and discloses Optum patients’ protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards

+ Performs additional duties as assigned

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

**Required Qualifications:**

+ High School Diploma / GED

+ Must be 18 years of age or older

+ 1+ years of experience in customer service

+ Experience with managing complex schedules

+ Experience in customer service within the medical field

+ Ability to work full-time (40 hours/week) Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8am - 5pm. It may be necessary, given the business need, to work occasional overtime

**Preferred Qualifications:**

+ Knowledge of medical terminology

+ Experience working in a medial office

+ Reside within commutable distance to the office at 6860 W 115th St, Overland Park, KS 66211

**Telecommuting Requirements:**

+ Ability to keep all company sensitive documents secure (if applicable)

+ Required to have a dedicated work area established that is separated from other living areas and provides information privacy

+ Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

**Soft Skills:**

+ Communication, organization, and customer service skills

+ Self-motivated, strong computer skills

+ Ability to problem-solve

+ Attention to detail

+ Ability to manage time effectively and work independently

*All employees working remotely will be required to adhere to UnitedHealth Group’s Telecommuter Policy

The hourly range for this role is $16.88 to $33.22 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

**Application Deadline:** This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.

_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location, and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission._

_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._

_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._

\#RPO

Description We are looking for an experienced Administrative Assistant to support daily operations in a dynamic and fast-paced environment. This is a long-term contract position based in Tempe, Arizona, offering the opportunity to contribute to organizational efficiency through strong administrative and communication skills.

Responsibilities:

• Manage and respond to inbound and outbound calls professionally, ensuring excellent customer service.

• Coordinate email correspondence, addressing inquiries promptly and accurately.

• Perform accurate data entry tasks, maintaining organized and up-to-date records.

• Schedule appointments and meetings, optimizing time management for the team.

• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create documents, reports, and presentations.

• Support team members by handling administrative tasks and ensuring smooth workflows.

• Maintain effective communication channels within the organization to streamline processes.

• Assist in managing calendars and prioritizing tasks for leadership and team members.

• Address client and team concerns with a proactive and solutions-oriented approach.

• Collaborate with other departments to ensure seamless operations and task completion. Requirements • Minimum of 3 years of experience in an administrative support role.

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Strong communication skills, both written and verbal, with a customer-focused approach.

• Ability to manage multiple tasks efficiently and prioritize responsibilities.

• Experience in handling inbound and outbound calls professionally.

• High attention to detail and accuracy in data entry and recordkeeping.

• Excellent organizational skills, with the ability to schedule and coordinate effectively.

• Demonstrated ability to work independently and collaboratively within a team environment. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .

**Why Mayo Clinic**

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans (https://jobs.mayoclinic.org/benefits/) – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

**Benefits Highlights**

+ Medical: Multiple plan options.

+ Dental: Delta Dental or reimbursement account for flexible coverage.

+ Vision: Affordable plan with national network.

+ Pre-Tax Savings: HSA and FSAs for eligible expenses.

+ Retirement: Competitive retirement package to secure your future.

**Responsibilities**

Works independently to coordinate assigned processes/programs, e.g. appointment, application, interview, scheduling, pre- and post-matriculation, orientation, and committee support. Serves as a resource and interprets respective department specific policies and procedures to achieve the work. Must be able to handle many activities and challenges simultaneously, with minimal direction. Must use good judgment in facilitating questions, phone calls, meeting scheduling, and other assignments. Serves as a resource and/or trainer for applicable technology systems. Coordinates and maintains specific learner/faculty data (e.g., entering/updating data, preparing reports, etc.). Has working knowledge of accreditation requirements specific to the school. Attends courses and meetings to enhance or improve job knowledge within the role or to represent Mayo Clinic.

**This position is a combination of remote and on-site work; individual must live within driving distance to the Mayo Clinic Phoenix campus.**

**This position will support the Mayo Clinic Alix School of Medicine.**

****Visa sponsorship is not available for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.**

**Qualifications**

High School diploma and five years of successful administrative assistant, business or education related experience, OR associate's degree and 3 years administrative assistant, business or education related experience, OR Bachelor's degree and 1-year administrative assistant, business or education related experience.

Some leadership experience is preferred. Work experience in academic medical education is preferred.

Must possess excellent verbal communication skills, e.g., phone etiquette, presentations, customer service. Must possess excellent written communication skills, e.g., professional correspondence, minutes, announcements. Must be proficient with computer software and office equipment, e.g., Microsoft Office, database, phone system, duplicating equipment, and other job-specific technology. Must maintain strict confidentiality of information and must exhibit good personal skills, including the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility. Must be adaptable and flexible in a changing work environment that requires upgrading of skills. Familiarity with medical licensure and visa categories is preferred (if applicable).

**Exemption Status**

Nonexempt

**Compensation Detail**

$23.42 - $33.79 / hour

**Benefits Eligible**

Yes

**Schedule**

Full Time

**Hours/Pay Period**

80

**Schedule Details**

Hours range from 7:00am - 5:00pm

**Weekend Schedule**

No

**International Assignment**

No

**Site Description**

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. (https://jobs.mayoclinic.org/alllocations)

**Equal Opportunity**

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" (https://www.eeoc.gov/poster) . Mayo Clinic participates in E-Verify (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

**Recruiter**

Ibby Gustamante

**Equal opportunity**

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

**PURPOSE** **AND** **SCOPE:**

_Performing_ _general_ _office_ _duties_ _incorporating_ _a_ _variety_ _of basic_ _and_ _routine_ _clerical_ _and_ _secretarial_ _duties_ _in_ _a_ _clinical_ _environment._

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.

**PRINCIPAL** **DUTIES** **AND** **RESPONSIBILITIES:**

Under general supervision, follows established company policies and procedures and applies acquired job skills to:

**Patient Engagement and Front Desk** **-** Responsibilities may include the following based on location and business need:

+ Answering telephone & routing calls to the appropriate person

+ Professionally greet all patients and guests.

+ Maintain a professional environment at all times. Monitors the reception and waiting areas.

+ Distributing incoming mail.

+ ObtainnecessarysignaturestoensuretheefficientprocessingofadmissionsdatainaccordancewithFMCNApolicies and procedures.

+ Ensureallaspectsofpatientconfidentialityaremaintainedatalltimes

**Scheduling and Registration** **-** Responsibilities may include the following based on location and business need:

+ Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.

+ Prepares medical records for facsimile or mail related to travel, transplant, disability and others.

+ Organizes travel for patients by contacting and providing requested medical records.

+ Coordinates with transient patient paperwork.

+ Coordinates transfer placements and confirmations along with Clinical Manager.

+ Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.

+ Assist with medical appointment referrals and scheduling.

+ Assist with transportation coordination and referrals.

+ Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.

+ Monthly insurance card scanning

**Administrative and Additional Responsibilities** **-** Responsibilities may include the following based on location and business need:

+ Setting up and maintaining filing systems and basic databases as applicable.

+ Completing forms and reports as required by the various company offices and outside vendors and agencies.

+ Preparing purchase orders using the appropriate software application.

+ Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.

+ Maintaining inventory of the necessary office supplies

+ Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).

+ Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.

+ Assemble,fileandmaintainpatientmedicalrecords

+ Printpatientscheduleandpullpatientchartsdaily.

+ Arrangeforpackagepickupanddelivery.

+ Assists with month-end reporting requirements.

+ Participate in collaboration sessions such as center/team huddles and staff meetings.

+ Attend education and training sessions as appropriate and apply key learnings.

**SKILLS:**

+ Knowledge of office procedures required.

+ Proficient in Microsoft office applications

+ Ability to adapt to supporting software applications.

+ Professional attitude and appearance

+ Solid written and verbal communication skills

+ Ability to be resourceful and proactive when issues arise

+ Strong organizational skills

+ Multitasking and time-management skills, with the ability to prioritize tasks

+ Customer service attitude

**PHYSICAL DEMANDS AND WORKING CONDITIONS** **:**

+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

**SUPERVISION:**

+ None

**EDUCATION** :

+ HighSchoolDiploma or GED required

**EXPERIENCE AND REQUIRED SKILLS** **:**

+ Minimum 6 months relevant experience without a degree.

+ 1-2 years related experience preferred.

+ Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.

+ Pleasanttelephonemanner.

**EO/AA Employer:** **Minorities/Females/Veterans/Disability/Sexual** **Orientation/Gender Identity**

**Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.**

**EOE, disability/veterans**

**Requisition Number:** 204234

**Job Description**

Cintas is seeking an Executive Administrative Assistant to support a Vice President. Responsibilities include compiling field and status reports; verifying, approving and submitting invoices to Accounts Payable; participating in the recruiting and hiring process as needed; scheduling and coordinating large group meetings; assisting in preparation of department budget; completing expense reports; ordering office supplies; maintaining personnel files; making travel arrangements; typing, filing and distributing mail; taking meeting minutes; screening phone calls; assisting Field Directors as needed; and maintaining Outlook calendars.

**Skills/Qualifications**

Required

+ High School Diploma/GED

+ 3+ years' administrative experience supporting a senior level executive

+ Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet

Preferred

+ Prior Cintas experience

Benefits

Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.

Additionally, our employee-partners enjoy:

• Competitive Pay

• 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)

• Disability, Life and AD&D Insurance, 100% Company Paid

• Paid Time Off and Holidays

• Skills Development, Training and Career Advancement Opportunities

Company Information

Cintas Corporation helps more than one million businesses of all types and sizes get Ready™ to open their doors with confidence every day by providing products and services that help keep their customers’ facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor’s 500 Index and Nasdaq-100 Index.

Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.

This job posting will remain open for at least five (5) days.

**Job Category:** Office Administration

**Organization:** Fire

**Employee Status:** Regular

**Schedule:** Full Time

**Shift:** 1st Shift

Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time.

Our team members are vital to the quality of our funeral homes, and we value the insight, ideas, and passion they bring every day. If you are a service-minded and innovative individual looking for a career with unlimited growth potential in a rapidly expanding company, apply now!

We currently have an opening for an Administrative Assistant at Meldrum Mortuary .

As an Administrative Assistant, you will provide administrative and clerical support to managers, team members, and client families, including answering phone calls, scheduling, creating and proofing correspondence, and data entry.

What You Will Do:

+ Compassion & Empathy: Answer phones and field questions with appropriate phone etiquette, greet and interact with families, and handle inquiries and direct them accordingly.

+ Technology Competent: Familiar with Microsoft Office Suite, company software programs, email, social media, text, online portals, live webinars, and updating the funeral home website as needed.

+ Clear Communicator: Strong communication and grammatical skills, with the ability to proof work.

+ Meticulous Attention: Monitor accounts and financials related to receipt books, deposit policies, and receivables. Close accounts when appropriate and complete product inventory.

+ Follow-through: Ensure all funeral service delivery items, such as cremation permitting, death certificate filing, and other documentation, are carried out professionally and promptly.

+ Preparation Excellence: Maintain neat and presentable office area and office equipment as necessary, take responsibility for inventory, and reorder office supplies as needed.

+ Active Team Member: Participate in weekly updates with supervisors to share and exchange resources and ideas to meet goals; complete monthly and quarterly financial and administrative processes.

What We Require:

+ High school diploma or the equivalent

+ Minimum three years of work experience in a small business office environment – funeral industry experience a plus

+ Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

+ Able to use and learn multiple computer software, systems, and other office equipment

+ High attention to detail and accuracy, with excellent follow-up skills

+ Able to establish and maintain effective internal and external work processes

Are you ready? Take the next step to join Foundation Partners Group as we transform funeral care through innovation and service.

**Short Description**

Bowman has an opportunity for an Administrative Assistant to join our team in Safford, AZ.

At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That's why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

**Purpose**

Support the diverse Civil Engineering, Land Survey and Planning teams through all phases of business. Provide administrative support, proposals and response letters, and assist with work/change orders, submittals, and research.

**Responsibilities**

**Leadership and Direction**

+ Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles. Review work produced by junior staff for quality assurance.

**At the Operational and Company Level**

+ Greet scheduled visitors and accompany to appropriate area or person.

+ Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities.

+ Communicate with internal and external clients, Project Managers, and other staff on project related matters.

+ Act, when necessary, as the liaison between workgroups and outside stakeholders such as suppliers and clients.

+ Act as liaison with corporate headquarters, disseminating information to local office staff accordingly.

**Do the Work**

+ Compose and edit correspondence in Word and create and maintain spreadsheets in Excel.

+ Organize and maintain file system, file correspondence and other records.

+ Collect and research data using various company programs.

+ Make copies of correspondence and other printed material.

+ Prepare outgoing mail and correspondence.

+ Compose and type routine correspondence and spreadsheets.

+ Serve as backup to receptionist function as required.

+ Create and track work requests.

+ Assist with the timesheet and invoicing process for assigned departments.

+ Review invoices for accuracy within assigned department.

+ Perform administrative duties such as coding documents, copying, scanning, printing, binding, collating, data entry, research, etc.

+ Anticipate future needs and respond to changing situations.

+ Manage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads.

+ Research and prepare reports relating to departmental projects and activities.

+ Receive and screen telephone calls, answer questions, and take accurate messages.

+ Handle all incoming mail, then scan, date, distribute and file.

+ Maintain office supplies inventory, anticipate needed supplies, place and expedite orders for supplies.

+ Perform special projects as assigned.

+ Assist other administrative team members as needed.

**Success Metrics and Competencies**

+ Ability to work both independently and within a team environment.

+ Highly motivated and problem-solving attitude.

+ Strong sense of urgency in responding to constituents.

+ Effective verbal and written communication skills.

+ Strong work ethic and commitment to quality.

+ Self-reliance and ability to operate independently with limited direction.

+ Effective working relationship with internal leaders and peers, as well as external clients.

+ Ability to effectively manage multiple time-sensitive tasks.

**Qualifications**

+ High School diploma or equivalent GED required or commensurate relevant experience.

+ Associates degree or 2 years of post-high school education preferred.

+ Three or more (3+) years of experience in an administrative role, including a minimum of one (1) year administrative experience in the land development industry required.

+ Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Basic understanding of clerical procedures and systems such as record keeping and filing.

+ Professional appearance, approach, and demeanor.

**Physical Demands and Working Environment**

+ Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.

+ Mobility around an office environment.

+ Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

+ Occasional lifting or carrying up to 20 pounds.

+ Occasional pushing or pulling up to 20 pounds.

+ Occasional reaching outward or above shoulder.

\#LI-JJ1

**Job Description Disclaimer**

Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.

Bowman is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here (https://bowman.com/wp-content/uploads/2023/11/EEO-Policy-1.pdf) . If you’d like more information on your EEO rights under the law, please click here (https://www.dol.gov/general/topic/discrimination) .

Bowman has an obligation to provide and maintain a safe, healthy, and productive environment for its employees and clients. We are committed to maintaining a drug and alcohol-free workplace.

If you have any questions about the application process, please email recruiting@bowman.com .

Bowman is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please go here: https://bowman.com/wp-content/uploads/2023/11/EEO-Policy-1.pdf. If you’d like more information on your EEO rights under the law, please go here: https://www.dol.gov/general/topic/discrimination.

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an **Assistant Dental Office Manager,** which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients’ lives.

**Job Type:** Full-time

**Salary:** $20 - $24 / hour

**At Aspen Dental, we put You First. We offer:**

+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*

+ Career development and growth opportunities to support you at every stage of your career

+ A fun and supportive culture that encourages collaboration and innovation

+ Free Continuous Learning through TAG U

**How You’ll Make a Difference**

As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you’ll participate in an eight-week training program to succeed in your role.

+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards

+ Work collaboratively with other members of the dental team to provide exceptional patient care

+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care

+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team

+ Review data day to day to evaluate the impact on the practice

+ Oversee scheduling and confirming patient appointments

+ Verify insurance payment, collection, balance nightly deposits and credit card processing

+ Additional tasks assigned by the Manager

**Preferred Qualifications**

+ High school diploma or equivalent; college degree preferred

+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds

+ Demonstrate analytical thinking; place a premium on leveraging data

+ Organized and detail oriented

_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._

_*May vary by independently owned and operated Aspen Dental locations._

_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._

**UMR, UnitedHealthcare’s** third-party administrator (TPA) solution, is the nation’s largest TPA. When you work with **UMR** , what you do matters. It's that simple . . . and it's that rewarding.

In providing consumer - oriented health benefit plans to millions of people; our goal is to create higher quality care, lower costs and greater access to health care. Join us and you will be empowered to achieve new levels of excellence and make a profound and personal impact as you contribute to new innovations in a vital and complex system. Opportunities are endless for your career development and advancement within **UMR** due to our record-breaking growth.

Regardless of your role at **UMR** , the support you feel all around you will enable you to do what you do with energy, quality, and confidence. So, take the first step in what is sure to be a fast - paced and highly diversified career.

This position is full-time, Monday - Friday. Employees are required to have flexibility to work any of our shift schedules during our normal business hours of 10:00am - 7:00pm CST. It may be necessary, given the business need, to work occasional overtime.

We offer 4 weeks of paid on-the-job training. The hours during training will be 7:30am - 4:00pm CST, Monday - Friday.

You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

**Primary Responsibilities:**

+ Manage administrative intake of members

+ Work with hospitals, clinics, facilities and the clinical team to manage requests for services from members and / or providers

+ Process incoming and outgoing referrals, and prior authorizations, including intake, notification, and census roles

+ Assist the clinical staff with setting up documents / triage cases for Clinical Coverage Review

+ Handle resolution / inquiries from members and / or providers

This is high volume, customer service environment. You’ll need to be efficient, productive and thorough dealing with our members over the phone. You also must be able to work a flexible schedule that includes evening hours.

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

**Required Qualifications:**

+ High School Diploma / GED OR equivalent work experience

+ Must be 18 years of age OR older

+ 2+ years of customer service experience

+ Experience with Microsoft Word, Microsoft Excel (create, edit, save documents and spreadsheets), and Microsoft Outlook (email and calendar management)

+ Ability to complete 4 weeks of on-the-job training, from Monday - Friday, between the hours of 7:30am - 4:00pm CST

+ Ability to work Monday - Friday, in any of our full-time shift schedules during our normal business hours of 10:00am - 7:00pm CST, including the flexibility to work occasional overtime, given the business need

**Preferred Qualifications:**

+ Experience working within the health care industry and with health care insurance

+ Experience working in a hospital, physician's office, OR medical clinic setting

+ Experience working in a call center

+ Experience working with multiple platforms and / OR programs

+ Experience working with 2 OR more screens / monitors

+ Clerical OR administrative support background

+ Knowledge of ICD-10 and CPT codes

**Telecommuting Requirements:**

+ Ability to keep all company sensitive documents secure (if applicable)

+ Required to have a dedicated work area established that is separated from other living areas and provides information privacy

+ Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

*All employees working remotely will be required to adhere to UnitedHealth Group’s Telecommuter Policy

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you’ll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $17.74 - $31.63 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

**_Application Deadline:_** _This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants._

_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location, and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission._

_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._

_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._

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