Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

$23.26/hr, 40 hrs/wk, 52 wks/yr

NACOG now offers a NEW Employee Hiring Incentive of $500 for this position

SUMMARY

In compliance with Federal Law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Working under administrative supervision and with moderate difficulty, this position is responsible for providing direct administrative support to the Department Director.  This position also provides administrative support to various related agency and governmental councils and committees.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Drafts and finalizes correspondence, reports, executive summaries, and compliance documentation to ensure state and federal program compliance and effective program operations
Arranges for Director’s in-state and out-of-state travel to ensure compliance with program and travel policy guidelines
Conducts research and collects data for Department projects and studies to ensure timely and accurate reporting of program information
Maintains Director’s calendar to maximize the efficiency and effectiveness of the Director’s program operations and meet the need of program clients
Maintains program files to ensure complete and accurate records of program activities and compliance
Handles incoming and outgoing mail and manages distribution of documents for Director’s review and approval to ensure timely and appropriate response and service delivery
Assists Director in the preparation of grant proposals to ensure high quality, comprehensive proposals for program funding
Assists Director in developing, implementing, and revising Department policies and procedures to support effective and efficient program operations
Provides administrative assistance for various agency and government council and committee meetings, including: preparing agendas, coordinating meeting logistics and arrangements, recording and transcribing minutes, and tracking membership, to support the Director’s effective and efficient leadership and participation in various councils and committees
Provides support to Department Director and management, including participating in weekly administrative team meetings, to promote efficient and effective administrative services

Other related duties as assigned.

EDUCATION AND/OR EXPERIENCE:

High School Diploma/GED; and 4 years’ administrative assistance experience; OR an equivalent combination of education, training, and experience which demonstrates the ability to perform the duties of the position.

 CONDITIONS OF EMPLOYMENT:

Criminal Background Check
Motor Vehicle Report (annually)
Fingerprint Clearance Card, Level I

 CERTIFICATES & LICENSES:

            N/A

 TECHNICAL COMPETENCIES:

Use of minute-taking technology

 GENERAL COMPETENCIES:

Collaboration
Communication (written and verbal)
Cultural competence
Discretion
Initiative/Innovation
Office Competence
Organizational Skills
Problem solving

 TRAVEL REQUIRED:  

X  < 5%       □ < 25%         □ < 50%         □ < 75%      □ 100%

 PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

Physical Activity:   Frequent sitting, listening, talking, walking, stooping, reaching, pushing, pulling, grasping, finger use, and repetitive motion.  Occasional standing, climbing, balancing, crouching, lifting, and feeling.

Physical exertion:   ___ Sedentary;   _X_ Light;   ___Medium;   ___ Heavy;   ___ Very Heavy.  Work involves exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Visual requirements:  Close visual acuity for compiling and analyzing data; viewing a computer screen; and reading.

Working conditions:  Not substantially exposed to adverse environmental conditions.

 NACOG is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, genetic information, or any other characteristic protected by the state, federal, or local law. NACOG is committed to providing access, equal opportunity and reasonable accommodation for individual with disabilities in employment, its services, programs, and activities.

Benefits include: Agency Paid Health, Dental, Vision, Arizona State Retirement (ASRS); Vacation, Sick & Holiday Pay

RECEPTIONIST/FILE CLERK, P/T, M-F, 8:30 am to 12:30 pm for busy Phoenix law firm. Previous law firm experience as a receptionist or file clerk preferred but not required. High school diploma is minimum. Excellent interpersonal and communication skills, attention to detail, multitasking with accuracy, and strong organizational abilities, are all required. Experience with Microsoft Word, Excel, and Outlook are necessary. Position requires the ability to simultaneously act as receptionist, interface with clients, maintain case files, and support team.
We offer a competitive pay DOE. If qualified and interested, please e-mail your resume to:

Firm Administrator
E-Mail: [email protected]
Equal Opportunity Employer

Description

LOCATION: Phoenix Citadel Corps

STATUS:FT/40hr/week

MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Phoenix Citadel Corps of The Salvation Army is looking to fill an Administrative Assistant position. The successful candidate for this position will have the ability to work with a diverse group of people, be computer literate in MS Office applications and excellent verbal and written communication skills. This position is benefit eligible and comes with vacation, sick, health, vision, life insurance, free membership and more.

QUALIFICATIONS:

+ High School Diploma or equivalent

+ Some college coursework preferred

+ Ability to work with a variety of people

+ Excellent organizational skills

+ Computer literate in MS Office applications

+ Ability to maintain strict confidentiality

+ Excellent verbal and written communications skills

+ Minimum 2 years administrative assistant experience

RESPONSIBILITIES:

+ Typing, filing, answer all incoming calls, take messages, direct calls, & distribute phone messages.

+ Insure efficient operation of office equipment & maintain service contracts & call for service as needed.

+ Order and purchase supplies when needed and as directed by CO & keep office supplies inventory.

+ Troubleshoot IT problems or questions arise with the THQ IT Department.

+ Responsible to count and deposit weekly offering and income in accordance with Salvation Army policy.

+ Maintain petty cash funds & be responsible to distribute income to individuals who have requested reimbursement and who have permission to use petty cash. Collect receipts and vouchers; batching vouchers for reimbursement from DHQ; cashing petty cash checks.

+ Maintain custodial account for all Corps programs, including depositing income and reimbursements.

+ Maintain cartridge and world service records.

+ Distribute receipts at the end of the year as requested by soldiers/attendees.

+ Responsible for collecting and batching all bills for payment; securing the CO's authorization for payment; sending bills to DHQ accounts payable for processing.

+ Responsible to manage inquiries related to accounts payable and receivable, petty cash, custodial account, and other financial concerns, and provide a weekly report to the CO for review

+ Maintain a neat and orderly appearance & greet the public with a smile and positive attitude.

+ Insure compliance with fleet safety requirements for all drivers (Corps/LDSAC).

+ Keep Corps statistics.

+ Act as Human Resource representative for all employees (Corps/LDSAC).

+ Understand and be compliant with the policies & protocols outlined in the Salvation Army employee handbook.

+ Process biweekly payroll to DHQ HR Department insuring that time cards accurately reflect hours worked.

+ Process all new hire orientation requests to DHQ HR for scheduling new hire on-boarding.

+ Consult with DHQ HR Department to insure TSA policies and procedures are being upheld.

+ Process 3rd party and vehicle insurance claims as necessary.

+ Purchase program supplies for Corps programs as directed by the CO’s.

+ Insure compliance with all aspects of the Protect the Mission program, including facility maintenance, training, paperwork, background checks and annual and/or semi-annual inspections.

Seasonal:

+ Responsible to distribute applications to kettle workers, this includes making sure there is enough copies of application forms; maintaining a call back file; assist in interviewing applicants when directed by CO.

+ Maintain adequate records of hours, time cards in relation to kettle workers.

+ Distribute and collect time sheets to and from kettle workers. Responsible to get time sheet to DHQ.

+ Assist the Kettle Coordinator, as needed, in the placement of kettle workers at locations.

+ Maintain proper documentation on kettle workers that are not placed due to policy violations.

+ Assist with the nightly bagging and depositing of kettle income in the bank.

Other duties as assigned as they relate to the position of Administrative Assistant.

PHYSICAL REQUIREMENTS:

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

While performing the duties of this job, the employee is regularly required to walk, stand, climb or balance, stoop, kneel, crouch, crawl and reach with hands and arms on a continuous basis. The employee must regularly lift and/or move up to 20 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Must have the ability to operate telephone, a desktop or laptop computer, as well as the ability to access and produce information from a computer, and to understand written information.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

**Job Number** 23161404

**Job Category** Administrative

**Location** The Ritz-Carlton Dove Mountain, 15000 N Secret Springs Dr, Marana, Arizona, United States

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management

**POSITION SUMMARY**

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

_Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law._

At more than 100 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us, the experience stays with them. Attracting the world’s top hospitality professionals who curate lifelong memories, we believe that everyone succeeds when they are empowered to be creative, thoughtful and compassionate.

Every day, we set the standard for rare and special luxury service the world over and pride ourselves on delivering excellence in the care and comfort of our guests.

Your role will be to ensure that the “Gold Standards” of The Ritz-Carlton are delivered graciously and thoughtfully every day. The Gold Standards are the foundation of The Ritz-Carlton and are what guides us each day to be better than the next. It is this foundation and our belief that our culture drives success by which The Ritz Carlton has earned the reputation as a global brand leader in luxury hospitality. As part of our team, you will learn and exemplify the Gold Standards, such as our Employee Promise, Credo and our Service Values. And our promise to you is that we offer the chance to be proud of the work you do and who you work with.

In joining The Ritz-Carlton, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

**Additional Information** Remote position Supporting Sales Team. Must reside with in Northeast States.

**Job Number** 23165885

**Job Category** Administrative

**Location** ENESALES Eastern Northeast Sales Offic, 7750 Wisconsin Avenue, Bethesda, Maryland, United States

**Schedule** Full-Time

**Located Remotely?** Y

**Relocation?** N

**Position Type** Non-Management

**JOB SUMMARY**

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

**For New York City, Westchester County, NY applicants only:** The pay range for this position is $18.00 to $26.91 per hour and offers health care benefits, flexible spending accounts, 401(k) plan, earned paid time off and/or sick leave, life insurance, disability coverage, and other life and work wellness benefits. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.

_Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law._

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. **Be** where you can do your best work,​ **begin** your purpose, **belong** to an amazing global​ team, and **become** the best version of you.

Location

Montelucia Resort and Spa

Nestled at the foot of the picturesque Camelback Mountain in the exclusive enclave of Paradise Valley, the Montelucia Resort & Spa features 253 luxurious guestrooms, 38 suites and two presidential suites. The property’s distinctive architecture is inspired by the rich history, white-washed villages and sun-drenched hills of Spain’s Andalusia region. The property also includes the award-winning Moroccan inspired Joya Spa, three resort pools and five dining options including the critically acclaimed restaurant, Prado. The resort, which is adjacent to the cities of Phoenix and Scottsdale, offers easy access to golf, recreation, nightlife and entertainment.

Job Description

To handle all administrative duties as required by Executive Office and the General Manager. Supports the Executive Operating Committee, the General Manager, the Director of Rooms and the Director of Food & Beverage.

Responsibilities

+ Assistant to the General Manager, Director of Rooms and Director Food & Beverage / Supports the Executive Operating Committee.

+ Extensive administrative duties and responsibilities; communication and distribution of daily/weekly/monthly reports and correspondence to corporate office and ownership, operation procedures, handling confidential material and information, daily distribution of the mail, daily check deposit of accounts receivables.

+ Responsible for obtaining signatures of approval for all internal and external routing of check requests, expense reports, personnel information forms (PIF), project expenditure approval forms (PEA), performance evaluations and other confidential correspondence as necessary, and distribute in a timely and efficient manner.

+ Manage schedules for Executive Committee and ensures that all directors and managers receive messages and appointments in a timely manner.

+ Manage day-to-day guest relations and corporate guest relations, all external guest correspondence and internal communications; including Daily Medallia Reports, ELMER, Synergy input and Reports, and Guest Alerts.

+ Maintain guest relations files and ensures that all information is included in file, i.e. guest correspondence, letters, fax, emails, information, guest folios, gift certificates, etc.

+ Maintain Gift Certificate Log to include value, purpose, date issued and date redeemed.

+ Coordinate all travel arrangements including; reservations, transportation, golf, amenities, and in-house meetings and events for VIP’s, corporate and ownership visits.

+ Maintain reader files for upcoming meetings, VIP guests, meetings and events, etc.

+ Maintain hotel licenses, permits, contracts and certificates of insurance.

+ Assist Accounts Payable with monthly reconciliation of transportation billing, American Express Ledger for Air Travel and Nextel/Sprint Phone Bill.

+ Maintain Nextel Communications for all managers and supervisors; including ordering, coding and billing.

+ Involved in associate events and activities’ committees within the resort.

+ Be able to assist operations on days that we need additional assistance.

+ Perform other duties as assigned by management.

Qualifications

+ Minimum of 3 years experience.

+ Education – Associate Degree

+ Skills; Proficient in Microsoft Office Suite ( Word, Excel, PowerPoint and Outlook)

+ Must be able to type a minimum of 40 wpm.

Job LocationsUS-AZ-Paradise Valley

Posted Date14 hours ago(9/18/2023 11:51 AM)

Requisition ID 2023-97998

# of Openings 1

Category (Portal Searching) Administrative/Clerical

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

The Space Systems Sector's Launch Vehicles group is currently seeking a Level 2 Administrative Assistant to join our team in Chandler, AZ.

**Essential functions consist of (but not limited to):**

+ Maintain professional demeanor and act with integrity with all levels of the organization

+ Provide support to leadership and team to gather or convey relevant information

+ Maintain busy and dynamic calendars for multiple staff members and coordinate meetings, including customer visits, over a variety of locations and facilities

+ Coordinating calendars, travel arrangements, expense reports and all forms of correspondence

+ Plan and provide logistical support to leadership and the leadership team, including scheduling internal and external meetings, coordinating lunch and lunch meetings, and coordinating special events

+ Utilizing Microsoft Office Suite for communications, reporting, presentations and other various tasks (i.e. coordinate calendars and meetings, assembling presentations, documenting processes and knowledge sharing)

+ Procure material and supplies to support organization using corporate card and internal purchasing systems

+ Answer questions relating to office operations and established policies and procedures

+ Strong interpersonal, organizational, and problem-solving skills

+ Ability to troubleshoot and work with minimal supervision

+ Ability to be an exceptional team player, interface well at all levels in the organization

+ Ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently

+ Ability to protect and maintain confidentiality

**Basic Qualifications:**

+ High School Diploma and minimum 2 years administrative support experience

+ Strong written and verbal communications skills

+ Candidate must be a team player and possess good interpersonal skills

+ Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

+ Advanced proficiency in business and travel expense system (Concur, Edge, or similar)

+ Have ability to obtain and maintain security clearance

**Preferred Qualifications:**

+ Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through

+ Demonstrates outstanding verbal, interpersonal and written communication skills

+ Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel

+ Experience participating and hosting in-person and remote video teleconference meetings (such as Zoom, Skype, MS Teams)

**Salary Range:** $37,700 - $62,800

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

**The health and safety of our employees and their families is a top priority** . The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/ .

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO . U.S. Citizenship is required for most positions.

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**Additional Information** US Market Sales Travel Industry CALA

**Job Number** 23129899

**Job Category** Administrative

**Location** CALA Regional Office, 1200 S. Pine Island Road, Plantation, Florida, United States

**Schedule** Full-Time

**Located Remotely?** Y

**Relocation?** N

**Position Type** Non-Management

**JOB SUMMARY**

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

**California Applicants Only:** The pay range for this position is $26.50 to $28.50 per hour.

**Colorado Applicants Only:** The pay rate for this position is $$26.50 per hour.

**New York City & Westchester County, NY Applicants Only:** The pay range for this position is $26.50 to $28.50 per hour.

**Washington Applicants Only:** The pay range for this position is $26.50 to $28.50 per hour. Employees will accrue 0.04616 PTO balance for every hour worked and are eligible to receive minimum of 7 holidays annually.

All locations offer coverage for medical, dental, vision, health care flexible spending account, dependent care flexible spending account, life insurance, disability insurance, accident insurance, adoption expense reimbursements, paid parental leave, educational assistance, 401(k) plan, stock purchase plan, discounts at Marriott properties, commuter benefits, employee assistance plan, and childcare discounts. Benefits are subject to terms and conditions, which may include rules regarding eligibility, enrollment, waiting period, contribution, benefit limits, election changes, benefit exclusions, and others.

_Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law._

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. **Be** where you can do your best work,​ **begin** your purpose, **belong** to an amazing global​ team, and **become** the best version of you.

**Job Number** 23152165

**Job Category** Rooms & Guest Services Operations

**Location** The Ritz-Carlton Dove Mountain, 15000 N Secret Springs Dr, Marana, Arizona, United States

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management

**POSITION SUMMARY**

Activate room keys using electronic key machine and reissue new room keys to guests as necessary. Communicate to appropriate staff that there are guests that are waiting for an available room. Advise guest of any messages received for them and send to room if required. Accommodate requests for room changes when possible. Supply guests with directions and information regarding property amenities, services, and hours of operation, and local areas of interest and activities. Tag, store, and retrieve luggage from luggage storage, providing guests with proper claim tickets for their luggage. Identify and explain room features to guests. Ensure that any outstanding requests or problems from the previous day receive priority and are resolved. Arrange transportation for guests/visitors. Respond to all guest needs/requests.

Follow all company policies and procedures; report accidents, injuries, and unsafe work conditions to manager; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Welcome and acknowledge all guests according to company standards; anticipate and address guests’ service needs; assist individuals with disabilities; thank guests with genuine appreciation. Speak to guests and co-workers using clear, appropriate and professional language. Support all co-workers and treat them with dignity and respect. Partner with and assist others to promote an environment of teamwork and achieve common goals. Comply with quality assurance expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Grasp, turn, and manipulate objects of varying size and weight, requiring fine motor skills and hand-eye coordination. Move up and down a ladder. Move up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.

_Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law._

At more than 100 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us, the experience stays with them. Attracting the world’s top hospitality professionals who curate lifelong memories, we believe that everyone succeeds when they are empowered to be creative, thoughtful and compassionate.

Every day, we set the standard for rare and special luxury service the world over and pride ourselves on delivering excellence in the care and comfort of our guests.

Your role will be to ensure that the “Gold Standards” of The Ritz-Carlton are delivered graciously and thoughtfully every day. The Gold Standards are the foundation of The Ritz-Carlton and are what guides us each day to be better than the next. It is this foundation and our belief that our culture drives success by which The Ritz Carlton has earned the reputation as a global brand leader in luxury hospitality. As part of our team, you will learn and exemplify the Gold Standards, such as our Employee Promise, Credo and our Service Values. And our promise to you is that we offer the chance to be proud of the work you do and who you work with.

In joining The Ritz-Carlton, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

Overview $2,000 Sign-On Bonus Full-Time; Monday - Friday; 7:30am - 4pm Located at N Scottsdale Rd & E Grayhawk Dr Looking to be part of something more meaningful? At HonorHealth, you’ll be part of a team, creating a multi-dimensional care experience for our patients. You’ll have opportunities to make a difference. From our Ambassador Movement to our robust training and development programs, you can select where and how you want to make an impact HonorHealth is looking for a Medical Office Assistant to support the Thompson Peak Gastroenterology clinic. This is a smaller and close-knit team of motivated and collaborate members who are patient centric, provides a family-like working atmosphere and are passionate about the patients and their well-being. The ideal candidate must meet the minimum requirements that include a HSD/GED, current BLS card along with completion of an approved training program OR completion of an unapproved training program and successfully passes the medical assistant examination administered by a certifying organization accredited by either the National Commission for Certifying Agencies or the American National Standards Institute as described by the Arizona Administrative Code. Additional skills that would ensure success in the roles include having good time management, a team playing and good communication skills and making the patient experience your primary goal. HonorHealth offers a diverse benefits portfolio for our full-time and part-time team members designed to help you and your family live your best lives. Visit honorhealth.com/benefits to learn more. Join us. Let’s go beyond expectations and transform healthcare together. HonorHealth is one of Arizona’s largest nonprofit healthcare systems, serving a population of five million people in the greater Phoenix metropolitan area. The comprehensive network encompasses six acute-care hospitals, an extensive medical group with primary, specialty and urgent care services, a cancer care network, outpatient surgery centers, clinical research, medical education, a foundation, an accountable care organization, community services and more. With nearly 14,000 team members, 3,700 affiliated providers and hundreds of volunteers dedicated to providing high quality care, HonorHealth strives to go beyond the expectations of a traditional healthcare system to improve the health and well-being of communities across Arizona. Learn more at HonorHealth.com. Responsibilities Job Summary Supports various aspects of the practice, including charge entry, and collection of co-payments at time of service. Assists the physician in maintaining efficient patient flow within the office. Under the direction of a Physician/Physician Assistant, performs a variety of clerical and patient support duties including scheduling, receptionist, telephone, data input, and exam room and medical chart preparation. Works with managed care plans to obtain prior authorization to insure that services of physician and hospital are reimbursed by the plans. This position reports to the Manager for office duties and to the physicians for clinical and patient care responsibilities. Demonstrates knowledge and skill to provide appropriate care needed in accordance with policies, procedures and protocols and Arizona validated competencies. Performs in a manner consistent with the HonorHealth statement by identifying and meeting the needs of all customers by demonstrating integrity, respect, caring, accountability and excellence. Schedules patients and provides all necessary information to prepare them for medical appointments and procedures. Provides scheduling services for patients with regard to lab work, x-rays and referrals to other physicians. Verifies authorizations, and accepts or transmits fax information for needed physician patient information. Collects co-payments at time of service, enters daily charges into billing system, and responds to requests for information from billing services and Revenue Cycle Coordinator to ensure optimal collections from services rendered. Initiates confirmation calls to patients to ensure the lowest possible no show rate. Organizes and documents scheduling, registration and payment policies. Prepares treatment room for examination of patients. Prepares patient charts and reviews for completeness. Escorts patient to examining room, obtain history, document chief complaint in record or EMR, take patient’s vital signs (weight, pulse, temperature, blood pressure). Preps patient for exam and assists provider with exams and special procedures. Clean and restock exam rooms. Maintain supplies in coordination with office coordinator. Ensures that recalls for labs, office visits and procedures are accounted for. Receives telephone calls from patients, pharmacy and others; documents and relays information to provider for action. Phones pharmacy with approved medication orders/refills. Performs a variety of front office duties as needed, including, but not limited to, reception, greeting patients, verification of information needed for billing and medical charting, telephone, chart maintenance, insurance forms, and scheduling. Organize and communicate with insurance companies for authorizations for therapies, testing and specialist referrals. Performs other duties as assigned. Qualifications Education High School Diploma or GED Required Licenses and Certifications Completion of an approved training program OR completion of an unapproved training program and successfully passes the medical assistant examination administered by a certifying organization accredited by either the National Commission for Certifying Agencies or the American National Standards Institute as described by the Arizona Administrative Code (Chapter 16 – Arizona Medical Board - R4-16-401 and R4-16-101) Required Basic Life Support (BLS) BLS Required Fingerprint Clearance Card - State Have a current Fingerprint Clearance card, or within seven (7) working days after employment shall apply and be eligible for a Fingerprint Clearance Card (NOAH Clinical Sites and Pediatric Behavioral Health Sites ONLY) Required