Environment
Although secretaries and administrative assistants work in nearly every industry, many are employed in schools, hospitals, governments, and legal and medical offices. Most work full time.
Lodging & Tourism
Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
CAREER NAME
About this Career Path
Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Environment
Although secretaries and administrative assistants work in nearly every industry, many are employed in schools, hospitals, governments, and legal and medical offices. Most work full time.
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
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Current Available & Projected Jobs
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
JOBS & OPPORTUNITIES
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Job Titles
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
JOB TITLE
Junior Secretary/Typist
Skill Level
Entry
JOB TITLE
Receptionist
Skill Level
Mid
JOB TITLE
Office Manager, or Executive Assistant
Skill Level
Advanced
Supporting Programs
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
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Top Expected Tasks
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Create, maintain, and enter information into databases.
Use computers for various applications, such as database management or word processing.
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
Schedule and confirm appointments for clients, customers, or supervisors.
Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
Knowledge, Skills & Abilities
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
KNOWLEDGE
Administrative
KNOWLEDGE
English Language
KNOWLEDGE
Computers and Electronics
KNOWLEDGE
Customer and Personal Service
KNOWLEDGE
Administration and Management
SKILL
Active Listening
SKILL
Speaking
SKILL
Reading Comprehension
SKILL
Writing
SKILL
Service Orientation
ABILITY
Oral Comprehension
ABILITY
Oral Expression
ABILITY
Written Comprehension
ABILITY
Written Expression
ABILITY
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Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Related Careers & Companies
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
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