Management Analysts

At UnitedHealthcare, we’re simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and equitable. Ready to make a difference? Join us to start **Caring. Connecting. Growing together.**

We are searching for a highly qualified Administrative Assistant/Clerk to support the Arizona Health Plan in preparing, processing and reconciling a multitude of provider and health plan payments. The provider payments primarily include state directed payments but also include ACO, language line, caregiver support and home health. In addition, this role will be responsible for, coordinating building and equipment requests including ID Access, parking and elevator badges, and partnering with the team to drive the overall rhythm of the health plan. The role will also provide back up support for the health plan with meeting, travel and expense coordination.

This position is hybrid full-time (40 hours). Employees are required to work normal business hours of 8:00am – 5:00pm. It may be necessary, given the business need, to work occasional overtime. Our office is located at 1 East Washington, Phoenix, AZ.

**Primary Responsibilities:**

+ Provide administrative support in a manner consistent with the highest level of performance and professionalism while building effective relationships with other administrative assistants; operate as a team player

+ Prepare, Submit and Reconcile Provider Invoices (65-70% of work hours) including:

+ Invoices include state directed payments, language line and other AZ health plan specific provider payments

+ Identify any new vendors/providers and research name, TIN, and address

+ Research/confirm member eligibility for payments

+ Use A/P Vendor ID Request Form to obtain any IDs that are not already permanent IDs

+ Prepare PeopleSoft Voucher Upload template and submit within PeopleSoft

+ Obtain Payment Report for all payments after completion.

+ Prepare any payment reports for AHCCCS, as required.

+ Respond to all follow up requests for uncashed checks and then void/reissue as necessary through the Payment Services application, including responding to phone and email requests timely and accurately

+ Reconcile outstanding payments

+ Enter and submit purchase orders into relevant systems (e.g., ARIBA)

+ Prepare payment supporting documents as required (print, coordinate, mail)

+ Oversight for Mailroom; Printers, Misc.

+ Health plan oversite for mailroom

+ Liaison for building operations (toner, paper, printer issues etc.)

+ Health Plan Mail support - sort, distribute, produce UPS labels and mail)

+ Coordinate with facilities as needed (faulty equipment, supplies, maintenance)

+ Access Card Administrator (building, elevator and parking)

+ Create / prepare materials (e.g., Microsoft PowerPoint deck, Excel spreadsheets) and ensure distribution to appropriate individuals in a timely manner

+ Use various software including Word, Excel, PowerPoint, Visio to prepare presentations, reports, agendas and other communications. Excel Pivot table knowledge is required

+ Maintain and distribute lists as needed (e.g., organization charts, health plan email distribution list, contact, etc.)

+ Work independently to perform varied duties

+ Create, edit, and print Microsoft Office documents ensuring quality and accuracy

+ Maintain a high level of organization and attention to detail

+ Maintain a high level of confidentiality; handle confidential information professionally and discreetly

+ Create a welcoming environment for guests and employees

+ Act as health plan BSL back up as needed

+ Contribute every day to a positive team culture, demonstrating United Healthcare’s Values of Integrity, Compassion, Inclusion, Relationships, Innovation and Performance. Answer incoming calls and facilitate handling of requests for information

**Secondary Responsibilities:**

+ Health Plan/ Leadership back up support:

+ Maintain and update calendars in a fast-paced environment with many competing priorities including fielding all incoming scheduling requests, prioritizing the most urgent and sensitive matters and meetings, communicating with all parties, and ensuring that meetings are set up for success

+ Coordinate travel arrangements and provide organized resources (flights, hotels, itineraries, agendas, reservations for meals, meeting materials, etc.)

+ Submit expense reports timely and accurately

+ Coordinate functional physical meeting or event space as appropriate, including ensuring effective audio/visual capabilities and appropriate supplies, liaising with technical and facility team

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

**Required Qualifications:**

+ 2+ years of experience supporting multiple staff members

+ 2+ years of experience managing multiple priorities with ever changing business needs while effectively prioritizing to meet deadlines and maintain a high quality of work

+ 2+ years of experience working in a fast-paced, matrix organization including creating and submitting expense reports, and making travel arrangements

+ 2+ years of experience processing invoices in various systems with various level of detail including research on vendor id’s, vendor set up and vendor maintenance

+ 2+ years of experience with responding to email and phone requests and independent materials preparation

+ 1+ years of experience with Microsoft Excel, specifically intermediate experience with pivot tables

+ Intermediate proficiency in all office suite products; Word and PowerPoint related to job function: Microsoft Outlook & Microsoft Teams for complex calendar management, scheduling meetings, as well as Microsoft Visio, Microsoft Word, Microsoft PowerPoint and Microsoft Excel including Pivot table functions

+ Ability to work (40 hours) our normal business hours of 8:00am – 5:00pm. It may be necessary, given the business need, to work occasional overtime

+ Ability to work a Hybrid role, at the AZ009 Office 3 days per week

+ Demonstrated ability for limited travel in state for events if needed

**Preferred Qualifications:**

+ Experience or knowledge of the health care industry

+ BSL experience

**Soft Skills:**

+ Proven written communication skills including the development and delivery of executive and large audience communications

+ Takes accountability and ownership of tasks, performance standards and quality results

+ Excellent organizational skills and ability to provide admin support to complex projects

+ Excellent interpersonal skills with the ability to manage complex schedules and provide admin support to multiple leaders

+ Excellent verbal and written communication skills, including being a good listener

+ Ability to maintain integrity of sensitive/confidential information and operate with superb tact and judgment

+ Resourceful; able to drive and prioritize work with independent decision-making and minimal oversight and work closely and collaboratively with teammates

+ Provide accurate and timely information for the progress and completion of tasks

+ Proven experience delivering a high level of internal and external customer service (including in person, via phone and via email)

The hourly range for this role is $19.86 to $38.85 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with al minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission._

_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._

_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._

**If you are a current employee of UES, please sign in here with your email.** **Internal Job Board**

**Overview**

_At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com._

We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.

This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.

**Responsibilities**

+ Manage and coordinate schedules, including scheduling meetings, appointments, and travel arrangements.

+ Handle incoming and outgoing correspondence, including emails, letters, and packages.

+ Prepare meeting agendas, take minutes, and distribute meeting materials.

+ Maintain office supplies inventory, ordering and restocking as necessary.

+ Assist with data entry, report preparation, and maintaining spreadsheets or databases.

+ Prepare, format, and proofread documents, reports, and presentations as needed.

+ Provide administrative support for various projects as assigned.

+ Greet visitors, answer and direct phone calls, and provide general information.

+ Communicate with internal and external partners and vendors, as needed.

+ Perform other duties as assigned.

+ Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.

+ Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.

**Qualifications**

+ High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.

+ 0-2 years of administrative or office support experience (internship or volunteer experience a plus).

+ Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.

+ Strong organizational, time management, and problem-solving skills.

+ Strong attention to detail and ability to handle confidential information with discretion.

+ Effective verbal and written communication skills to interact with team members and stakeholders.

+ Ability to work independently and collaboratively in a fast-paced environment.

+ Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

**Physical Demands & Work Environment**

* This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.

* The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.

* The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.

* The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

**Who We Are**

**UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement** **here**

**ID** _2025-1590_

**Position Type** _Full-Time_

**Location** _US-AZ-Phoenix_

Location:

2721 N Central Ave, Phoenix, Arizona 85004 United States of America

If you, a family member, or friend are looking for a job change and are interested in a career in Human Resources, we welcome you to apply for our Human Resources Program Coordinator position!

This is a great opportunity to join an enthusiastic team of approximately 8- 10 awesome team members and work in an energetic, positive atmosphere.

Individuals who apply for this position must be well organized, motivated, upbeat, career-minded, growth-oriented and have a passion for customer service.

The HR Program Coordinator position is a great way for you to learn fundamentals of U-Haul Company with opportunities to grow professionally and personally.

Essential Duties

+ Take incoming calls from team members who need help or information regarding a business process, policy, or procedure

+ Respond to incoming emails to provide guidance or resolution in a timely manner

+ Document incoming requests received

+ Escalate unresolved intake to the appropriate business unit

+ Complete employment verification requests

+ Open and Close E-Verify Cases

+ Assist with time sensitive mailings

+ Assist and research audit reports

Skills/Knowledge:

+ Display a positive and professional attitude

+ Good listening, verbal, and written communication skills including phone etiquette

+ Detail oriented

+ Productive

+ Basic computer proficiency, working knowledge of word, excel and e-mail.

+ Ability to work in a high-paced work environment

+ Good multi-tasking skills

+ Ability to resolve challenges and problem solve

+ Must have the ability to change work direction at any given time

Qualified candidates must be flexible to work varying shifts based on the needs of the business, including switching shifts, working weekends and holidays.

Schedule/Hours: Full-Time Position

+ Days Vary: Monday through Saturday

+ Hours Vary: 6:00 a.m. - 6:00 p.m.

+ Holidays

Human Resources Mission Statement

Delivering Exceptional Human Resource Tools and Services

U-Haul Offers:

+ Full Medical coverage

+ Prescription plans

+ Dental & Vision Plans

+ New indoor fitness gym

+ Gym Reimbursement Program

+ Registered Dietitian Program

+ Weight Watchers

+ Onsite medical clinic for you and your family

+ Career stability

+ Opportunities for advancement

+ Valuable on-the-job training

+ Tuition reimbursement program

+ Free online courses for personal and professional development at U-Haul University®

+ Business and travel insurance

+ You Matter Employee Assistance Program

+ Paid holidays, vacation, and sick days

+ Employee Stock Ownership Plan (ESOP)

+ 401(k) Savings Plan

+ Life insurance

+ Critical Illness/Group Accident

+ 24-hour physician available for kids

+ MetLaw Legal program

+ MetLife auto and home insurance

+ Mindset App Program

+ Discounts on cell phone plans, hotels, and more

+ LifeLock Identity Theft

+ Savvy consumer wellness programs - from health care tips to financial wellness

+ Dave Ramsey’s SmartDollar Program

+ U-Haul Federal Credit Union

+ Wellness Program

U-Haul Holding Company, and its family of companies including U-Haul International, Inc. (“U-Haul”), continually strives to create a culture of health and wellness. Consistent with applicable state law, U-Haul will not hire or re-hire individuals who use nicotine products. The states in which U-Haul will decline to hire nicotine users are: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia, and Washington. U-Haul has observed this hiring practice since February 1, 2020 as part of our commitment to a healthy work environment for our team.

U-Haul is an equal opportunity employer. All applicants for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.

Location:

2727 N Central Ave, Phoenix, Arizona 85004 United States of America

U-Haul Advertising and Marketing is searching for a reliable and task-oriented Office Administrative Assistant. The administrative assistant is responsible for supporting the Director and the entire department through a variety of administrative tasks and projects. This person will be required to develop a thorough understanding of the function of each team and their ongoing projects and tasks. The ideal candidate will be highly self-motivated, professional, capable of managing their work load and prioritizing tasks/projects in a fast-paced, quickly changing environment.

Job Duties:

+ Must possess solid basic knowledge of admin. duties, i.e., accounting, billing, filing, maintaining project sample and communication files, storage areas, assist in preparing equipment and props for photoshoots, driving and hooking-up U-Haul rental trucks, trailers, produce artwork/design on a limited basis, possess good business phone etiquette, etc.,

+ Support the Advertising and Marketing teams with projects and coordination of resources

+ Assist in creation of new projects while maintaining a high level of confidence

+ Supervise the office and production staff.

+ Be point-of-contact for any department related issues

+ Interact with various other departments in relation to A&M projects

+ Fill in as a team leader when necessary

+ Running company errands, etc.

+ Other related duties as required .

Requirements:

+ College degree and/or in process of completing within the fields of Art, Advertising, Marketing and/or Business.

+ Ability to operate within/and or quickly learn Mac computer operating system.

+ Although this is primarily an office position, this can be a physically demanding job requiring a variety of physical movements such as moving/cleaning storage areas, equipment, hooking up trailers, driving large U-Haul trucks, lifting, carrying, etc.

+ Must have good driving record.

+ Must be a team player who can take direction and work within tight deadlines.

+ Use of Microsoft Office products (excel, word, powerpoint )

+ Resourceful and able to address needs quickly

+ Excellent organizational, project management, and problem-solving skills

+ Excellent interpersonal skills

+ Technical knowledge a PLUS

+ Use of Adobe illustrator, Photoshop, Indesign a PLUS

+ Prior experience working with art, advertising or marketing a PLUS

Benefits:

+ Health insurance/benefits (including medical, dental & vision)

+ Tuition reimbursement

+ 401K

+ Employee Stock Ownership Plan (ESOP)

+ Subsidized gym membership (including paid fitness classes)

+ Life insurance

+ Business and travel insurance

+ MetLaw Legal program

+ MetLife auto and home insurance

+ Discounts on Apple products, cell phone plans, hotels and more

+ Commuter benefits program

+ Paid holidays, vacation and sick days

+ In-house cafe featuring options for all diets

U-Haul Holding Company, and its family of companies including U-Haul International, Inc. (“U-Haul”), continually strives to create a culture of health and wellness. Consistent with applicable state law, U-Haul will not hire or re-hire individuals who use nicotine products. The states in which U-Haul will decline to hire nicotine users are: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia, and Washington. U-Haul has observed this hiring practice since February 1, 2020 as part of our commitment to a healthy work environment for our team.

U-Haul is an equal opportunity employer. All applicants for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.

Location:

2721 N Central Ave, Phoenix, Arizona 85036 United States of America

Company :

Oxford Life Insurance Company was founded in 1965 and is a member of U-Haul Holding Company, a publicly traded financial holding network. U-Haul holding Company’s other significant holdings including U-Haul International, Republic Western Insurance Company C AMERCO Real Estate Company. Our fast paced, growing company is seeking eager, qualified, customer-centric

individuals to join our team in Phoenix, AZ.

Job Title: Oxford – Business Analyst

Job Overview: We are seeking a qualified Business Analyst to join our Operations Department. Are you experienced, tech-savvy, and looking for a new challenge? If so, consider becoming an Oxford Life Insurance’s Business Analyst.

Responsibilities and Duties: This list is not exhaustive and may be supplemented as necessary.

+ Work with multi-functional business units and IT teams to understand and document project objectives, scope, requirements, milestone, deliverables, schedule and cost estimates.

+ Coordinate vendor evaluations and demonstrations; and support vendor negotiations, vendor deliverable tracking and invoice processing (when applicable).

+ Monitor and control each project by tracking, reviewing and communicating progress to project partners to include risk and issue management, decision and action item tracking.

+ Prepare for and lead project team meetings including creation and distribution of meeting agendas and meeting notes.

+ Participate in continual process improvement within the PMO.

+ Keep abreast of current trends and makes recommendations for self-development. Perform other job-related duties as assigned.

Qualifications:

Required:

+ To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ Minimum three years of Business Analyst experience.

+ Bachelor’s Degree in Business, or related field or 5 years Business Analyst experience.

+ Demonstrated experience working in both Agile/SCRUM and waterfall environments with understanding of SDLC concepts, methodologies and practices

+ Ability to sense, respond to and appropriately escalate risk and/or change impacting a project

+ Excellent client-facing and internal communication skills Excellent written and verbal communication skills

+ Proven experience with people management, risk management and change management

+ Ability to be proactive and independent, as well as interdependent on the team when necessary Solid organizational skills including attention to detail and multitasking skills

+ Solid problem-solving skills

+ Demonstrated proficiency with Microsoft Office

+ Proven aptitude with project management software including MS Project or similar software Experience in cyber security industry preferred

Perks of joining the U-Haul fleet:

Get your career moving with a company who empowers team members to the healthiest version of themselves! We provide robust wellness benefits, events, and resources to help team members becomes the happiest and healthiest they can be.

Here are just some of the programs U-Haul has available:

+ Full Medical coverage

+ New indoor fitness gym

+ Onsite medical clinic for you and your family

+ Career stability

+ Opportunities for advancement

+ Valuable on-the-job training

+ Prescription plans

+ Dental C Vision Plans

+ Business and travel insurance

+ YouMatter Employee Assistance Program

+ Paid holidays, vacation, and sick days

+ Employee Stock Ownership Plan (ESOP)

+ 401(k) Savings Plan

+ Life insurance

+ Critical Illness/Group Accident

+ 24-hour physician available for kids

+ Subsidized gym/ membership

+ MetLaw Legal program

+ MetLife auto and home insurance

+ Discounts on cell phone plans, hotels, and more

+ LifeLock identity Theft

+ Tuition reimbursement program

+ Free online courses for personal and professional development at U-Haul University

+ Savvy consumer wellness programs- from health care tips to financial wellness

+ U-Haul federal credit union

U-Haul Holding Company, and its family of companies including U-Haul International, Inc. (“U-Haul”), continually strives to create a culture of health and wellness. Consistent with applicable state law, U-Haul will not hire or re-hire individuals who use nicotine products. The states in which U-Haul will decline to hire nicotine users are: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Pennsylvania, Texas, Utah, Vermont, Virginia, and Washington. U-Haul has observed this hiring practice since February 1, 2020 as part of our commitment to a healthy work environment for our team.

U-Haul is an equal opportunity employer. All applicants for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.

Administrative Assistant II

Print (https://www.governmentjobs.com/careers/gilbert/jobs/newprint/4927646)

Apply



Administrative Assistant II

Salary

$22.94 - $33.26 Hourly

Location

AZ 85296, AZ

Job Type

Full Time

Job Number

25-0229

Department

PARKS & RECREATION

Division

PR ADMINISTRATION

Opening Date

05/01/2025

Closing Date

5/11/2025 11:59 PM Arizona

+ Description

+ Benefits

+ Questions

We Are Seeking

Gilbert has an exciting opportunity for two Administrative Assistant II – Parks & Recreation who are innovative, driven, and passionate about serving our community. This posting is for 1 30-hour, hybrid, part-time benefited position, and 1 full time, benefited position.

The Administrative Assistant II will possess outstanding interpersonal, communication, and technology skills – will be outgoing, self-directed, team-oriented, and comfortable with technology, and MS Office software. They will be skilled at organizing and prioritizing multiple tasks and changing priorities; able to remain positive and productive when faced with tight deadlines and the pressure of a heavy workload. They will possess the ability to handle confidential information and work with a variety of internal and external customers in a professional manner.

Additional responsibilities will include (but not limited to):

Customer Service and Conflict Resolution

+ Assist and consult with customers via telephone, in person, and online, addressing questions, concerns, and complaints.

+ Provide information regarding facility assets, programs, services, rules, policies, and procedures.

+ Research, respond, and resolve inquiries and complaints, including handling conflicts with professionalism.

Administrative and Clerical Support

+ Create, update, and maintain files, spreadsheets, reports, databases, and presentations.

+ Process permits for facility rentals, park rentals, block parties, and film permits.

+ Generate invoices, process accounts payable, vendor payments, petty cash reconciliations, and mileage reimbursements.

+ Organize and maintain files in accordance with records retention policies.

+ Develop and edit documents, including reports, flyers, marketing materials, surveys, and manuals.

Facility and Reservation Management

+ Schedule and manage facility reservations, including room setups, tear-downs, and tours.

+ Track and schedule maintenance work, monitor contracts for compliance, and work with vendors.

+ Assist with facility needs such as deliveries, special projects, and events.

Event and Program Coordination

+ Assist with developing recreation programs in registration software systems.

+ Distribute event packets, coach equipment, team information packets, and feedback surveys.

+ Support department programs and events, including marketing and logistics.

Technology and Software Proficiency

+ Utilize MS Office Suite for organization and task management.

+ Work with recreation software systems like ActiveNet to manage program registration and scheduling.

+ Review and recommend website changes.

Financial and Budget Management

+ Process and track vendor payments, certificates of insurance, and business licensing.

+ Manage department petty cash funds, and process financial deposits.

Ensure compliance with municipal codes and policies.

Team and Operational Support

+ Provide administrative support to department programs and reception desk coverage.

+ Assist facility personnel with special projects and tours.

+ Maintain productive working relationships with internal and external customers.

Anticipated Recruiting Timeline:

Posting Closes: May 11th, 2025

Candidate Review: The week of May 12th

Interviews: The week of May 19th

Anticipated Start Date: June 9th

About You

At Team Gilbert, we hire outcome-oriented problem-solvers who love what they do! Here are some position requirements:

Minimum Qualifications:

+ High School Diploma or G.E.D., Associates Degree preferred

+ Four (4) years of experience with comparable previous positions

+ Proficient with MS Office

+ Possess outstanding interpersonal, communication, and technology skills

+ Valid Arizona Driver License

The ideal candidate for this position will be passionate about Parks & Recreation experience and help serve the community. We're looking for a service-oriented team member that serves internal and external customers and maintains productive working relationships. We are looking for someone who possesses a record of good punctuality and attendance as well as has strong communication skills to provide exceptional customer service.

This position is an At-Will position and is FLSA Non-Exempt -eligible for overtime compensation.

Why Team Gilbert?

Gilbert’s Mission: Anticipate. Create. Help People

Our Values: DRIVEN, KIND, BOLD, HUMBLE

Awards: (https://www.gilbertaz.gov/about-us/team-gilbert/awards-accolades) We are proud of these achievements and continue to work hard to make Gilbert the best place to live, work and play.

We Are Here to Help!

Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.

Gilbert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Town of Gilbert offers a comprehensive benefits package for qualifying positions that includes medical and dental insurance, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here (https://www.gilbertaz.gov/home/showdocument?id=42978&t=637793142009536761) to see a list of our benefit offerings at-a-glance.

01

In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. In answer to questions asking you to describe your work experience, if you do not have that type of experience, enter "N/A". Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will disqualify you from further consideration, so be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate response below.

+ Yes

+ No

02

Which position are you interested in?

+ 30 Hour Part Time-Benefitted (Hybrid)

+ 40 Hour Full Time Benefitted

+ Either position would be acceptable

03

Do you have a high school diploma or GED?

+ Yes

+ No

04

How many years of experience do you have providing administrative and clerical support to multiple functions within a workplace?

+ No experience in this area

+ Less than one year

+ 1 - 2 years

+ 2 - 3 years

+ 3+ years

05

If applicable, describe a time when you supported multiple functions within your role. Include specific examples of tasks and outcomes, highlighting how your contributions positively impacted the organization or team. (Enter N/A if you do not have relevant experience.)

06

How many years of experience do you have providing customer service in a professional setting?

+ No experience in this area

+ Less than one year

+ 1 - 2 years

+ 2 - 3 years

+ 3+ years

07

Briefly describe a time when you successfully resolved a conflict with a customer or coworker. What steps did you take to address the issue?

08

How many years have you prepared written business communications for an organization, to include proofreading for grammar, punctuation, spelling and organization?

+ No experience in this area

+ Less than one year

+ 1 -2 years

+ 2 -3 years

+ 3+ years

09

If you answered yes to the previous question, please describe what types of documents you created and include specific examples. If not, enter N/A.

10

How many years of experience do you have handling financial tasks such as deposits, petty cash reconciliations, or budget tracking?

+ No experience in this area

+ Less than one year

+ 1 -2 years

+ 2 -3 years

+ 3+ years

11

How many years of experience do you have working in a municipal office setting?

+ No experience

+ Less than 1 year

+ 1 - 2 years

+ 2 - 3 years

+ 3 + years

12

If applicable, describe the types of agencies, departments, or divisions you worked with simultaneously. (Enter N/A if you do not have relevant experience.)

13

Please describe your level of proficiency with the MS Office Suite.

+ No experience in this area

+ Beginner

+ Intermediate

+ Advanced

14

If you indicated you do have proficiency with the MS Office suite, please describe how you use MS Office to be organized in your daily tasks. If not, enter N/A.

15

Please describe your level of proficiency with the recreation software ActiveNet.

+ No experience in this area

+ Beginner

+ Intermediate

+ Advanced

16

If you indicated you do have proficiency with ActiveNet, please describe how you use ActiveNet on a daily and weekly basis. If not, enter N/A.

17

How many years of experience do you have using scheduling software to create park and facility reservations?

+ No experience

+ Less than 1 year

+ 1 - 2 years

+ 2 - 3 years

+ 3 + years

18

If applicable, please detail the scheduling functions you performed and the software you used. (Enter N/A if you do not have relevant experience.)

19

The following question is strictly confidential and will not be made part of your application for employment. Preference Status per Arizona Revised Statute 38-492 (select all that apply):

+ Veteran

+ Disabled Veteran

+ Veteran's Spouse / Surviving Spouse

+ Disabled Person

Required Question

Employer

Town of Gilbert

Address

50 E. Civic Center Drive Gilbert, Arizona, 85296

Phone

(480) 503-6823

Website
https://gilbertaz.gov/jobs

Apply

Please verify your email address Verify Email

Description

LOCATION: Southwest Divisional Headquarters

STATUS: FTE / Hourly

MISSION STATEMENT:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

A CHANCE TO IMPACT OTHERS AND BE INSPIRED

We are seeking a talented and detail-oriented Administrative Assistant to join the Office Gift Planning at The Salvation Army’s Southwest Divisional Headquarters in Phoenix, AZ.

+ Comprehensive benefits package

+ Collaborative team environment

The Administrative Assistant position provides administrative/clerical support for three fundraisers, screens and routes phone and mail inquiries, and assists gift planners with documents and mailings. The Assistant will provide proactive customer service to donors and track confidential information.

QUALIFICATIONS:

+ High School Diploma or Equivalent required

+ Associates degree preferred

+ Minimum of 4 years previous Administrative Assistant experience

+ Superior verbal and written communication skills

+ Strong background in working with a team and experience with receiving workload from multiple areas

+ Excellent typing and proofreading skills; Intermediate-level Excel skills

+ Proficient computer skills, especially Microsoft Office suite

+ Able to prioritize and organize multiple tasks and projects to completion

+ Able to support the Salvation Army’s mission

+ Must be able to successfully complete a criminal background check

PHYSICAL REQUIREMENTS:

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

While performing the duties of this job, the employee is regularly required to walk, stand, climb or balance, stoop, kneel, crouch, crawl and reach with hands and arms on a continuous basis. The employee must regularly lift and/or move up to 20 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Must have the ability to operate telephone, a desktop or laptop computer, as well as the ability to access and produce information from a computer, and to understand written information.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Administrative Assistant

Admin

Currently recruiting a Administrative Assistant in Eloy, AZ to coordinate complex clinical operations at a facility that houses individuals detained by Immigration and Customs Enforcement. The AA by nature of their role is exposed to sensitive and private information and as such is required to maintain strict confidentiality of all records, including medical and personnel records, Personally Identifiable Information (PII), personnel issues, and other sensitive office matters. The AA is responsible for duties and responsibilities that are commonly associated with an Administrative Assistant role in the healthcare industry (for example: drafting official documents, creating and maintaining various files and schedules).

DUTIES OF THE ADMINISTRATIVE ASSISTANT:

+ Types a variety of materials in the form of memoranda, meeting minutes, letters, briefing materials and reports.

+ Establishes and maintains office files, databases and creates electronic spreadsheets which may include the management of timesheets, leave requests, contract documents, and invoices. Reviews files to meet current needs and periodically reviews materials for disposition.

+ Maintains confidentiality of all records, including; medical and personnel records, Personally Identifiable Information (PII), personnel issues and other sensitive office matters. Keeps all file systems containing PII secured per IHSC and ICE policy.

+ Arranges for meetings, including making reservations for conference rooms and notifying participants. When necessary, attends meetings and prepares reports of the proceedings.

+ Receives and screens visitors and telephone calls to the medical facility, referring callers to the Health Services Administrator or other clinic staff as appropriate.

+ Independently accomplishes tasks and questions within their scope. Seeks guidance when appropriate.

+ Maintains HSA/AHSA calendar and schedules appointments and meetings as directed. Reminds HSA/AHSA of appointments and provided briefs on the matters to be considered before the scheduled meetings. On own initiative, reschedules appointments when it becomes apparent that the HSA/AHSA will not be able to meet previous engagements.

+ Receives and screens all incoming correspondence and directives to keep aware of the activities of the office. Determines those that can be acted upon personally and takes necessary action. When necessary uses initiative to obtain clarification or instructions from originating offices.

+ Controls incoming and outgoing correspondence and action documents, following up to ensure that deadlines are met for responses.

+ Receives and processes requests for information in accordance with the Fair Information Practice Principles and Privacy Act.

+ Performs record keeping functions in accordance with program policies and position.

+ Maintains functional proficiency and ease of use utilizing electronic health records as required by, and appropriate to, position.

+ Performs the duties of Medical Records Technician as time allows when primary role is complete

+ Completes all initial, annual and ad hoc training as required/assigned.

+ Serves as a team member for analyzing established protocol practices and identifying areas for improvement.

+ Maintains patient confidentiality, and confidentiality of medical records, in compliance with the Privacy Act and HIPAA regulations in all work activities.

+ Adheres to and participates in: IHSC’s Safety, Prevention, Infection and Control, Quality Improvement, Patient Education and other programs and collateral duties as appropriate to position.

+ Attends and participates in general/medical staff meetings

+ Adheres to and maintains awareness of; IHSC Policies, Procedures, Directives, Operational Memoranda and accreditation standards as prescribed by ICE/IHSC.

REQUIRED EDUCATION AND EXPERIENCE:

+ Associates Degree preferred; however a High School Diploma is minimally acceptable criteria.

+ Minimum of one year of direct experience with, and high level of proficiency in Microsoft Office programs, specifically Microsoft Word®, Excel, Outlook and SharePoint.

+ Minimum of one-year experience preferably in a healthcare setting as an Administrative Assistant, where the processing of electronic medical/health records and scheduling of medical appointments, such as radiology procedures, specialty consults, follow-up appointments, and surgical procedures was part of the daily responsibilities.

REQUIRED LICENSURE/CERTIFICATION:

+ This position does not require privileging by IHSC.

+ Maintains Heartsaver® CPR AED certification through the American Heart Association®. Must include hands on training and practice with an instructor and a mannequin.

ABOUT THE ARORA GROUP

The Arora Group is an award-winning, Joint Commission-certified healthcare services and workforce solutions company that has provided medical care for the men and women who serve our country since 1989. Arora is one of the nation’s top employers of physicians, nurses, allied health, dental, and other professionals in government contract jobs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Details

City

Eloy

State

AZ

Administrative Assistant

Admin

Currently recruiting an Administrative Assistant in Florence, AZ to coordinate complex clinical operations at a facility that houses individuals detained by Immigration and Customs Enforcement. The AA by nature of their role is exposed to sensitive and private information and as such is required to maintain strict confidentiality of all records, including medical and personnel records, Personally Identifiable Information (PII), personnel issues, and other sensitive office matters. The AA is responsible for duties and responsibilities that are commonly associated with an Administrative Assistant role in the healthcare industry (for example: drafting official documents, creating and maintaining various files and schedules).

DUTIES OF THE ADMINISTRATIVE ASSISTANT:

+ Types a variety of materials in the form of memoranda, meeting minutes, letters, briefing materials and reports.

+ Establishes and maintains office files, databases and creates electronic spreadsheets which may include the management of timesheets, leave requests, contract documents, and invoices. Reviews files to meet current needs and periodically reviews materials for disposition.

+ Maintains confidentiality of all records, including; medical and personnel records, Personally Identifiable Information (PII), personnel issues and other sensitive office matters. Keeps all file systems containing PII secured per IHSC and ICE policy.

+ Arranges for meetings, including making reservations for conference rooms and notifying participants. When necessary, attends meetings and prepares reports of the proceedings.

+ Receives and screens visitors and telephone calls to the medical facility, referring callers to the Health Services Administrator or other clinic staff as appropriate.

+ Independently accomplishes tasks and questions within their scope. Seeks guidance when appropriate.

+ Maintains HSA/AHSA calendar and schedules appointments and meetings as directed. Reminds HSA/AHSA of appointments and provided briefs on the matters to be considered before the scheduled meetings. On own initiative, reschedules appointments when it becomes apparent that the HSA/AHSA will not be able to meet previous engagements.

+ Receives and screens all incoming correspondence and directives to keep aware of the activities of the office. Determines those that can be acted upon personally and takes necessary action. When necessary uses initiative to obtain clarification or instructions from originating offices.

+ Controls incoming and outgoing correspondence and action documents, following up to ensure that deadlines are met for responses.

+ Receives and processes requests for information in accordance with the Fair Information Practice Principles and Privacy Act.

+ Performs record keeping functions in accordance with program policies and position.

+ Maintains functional proficiency and ease of use utilizing electronic health records as required by, and appropriate to, position.

+ Performs the duties of Medical Records Technician as time allows when primary role is complete

+ Completes all initial, annual and ad hoc training as required/assigned.

+ Serves as a team member for analyzing established protocol practices and identifying areas for improvement.

+ Maintains patient confidentiality, and confidentiality of medical records, in compliance with the Privacy Act and HIPAA regulations in all work activities.

+ Adheres to and participates in: IHSC’s Safety, Prevention, Infection and Control, Quality Improvement, Patient Education and other programs and collateral duties as appropriate to position.

+ Attends and participates in general/medical staff meetings

+ Adheres to and maintains awareness of; IHSC Policies, Procedures, Directives, Operational Memoranda and accreditation standards as prescribed by ICE/IHSC.

REQUIRED EDUCATION AND EXPERIENCE:

+ Associates Degree preferred; however a High School Diploma is minimally acceptable criteria.

+ Minimum of one year of direct experience with, and high level of proficiency in Microsoft Office programs, specifically Microsoft Word®, Excel, Outlook and SharePoint.

+ Minimum of one-year experience preferably in a healthcare setting as an Administrative Assistant, where the processing of electronic medical/health records and scheduling of medical appointments, such as radiology procedures, specialty consults, follow-up appointments, and surgical procedures was part of the daily responsibilities.

REQUIRED LICENSURE/CERTIFICATION:

+ This position does not require privileging by IHSC.

+ Maintains Heartsaver® CPR AED certification through the American Heart Association®. Must include hands on training and practice with an instructor and a mannequin.

ABOUT THE ARORA GROUP

The Arora Group is an award-winning, Joint Commission-certified healthcare services and workforce solutions company that has provided medical care for the men and women who serve our country since 1989. Arora is one of the nation’s top employers of physicians, nurses, allied health, dental, and other professionals in government contract jobs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Details

City

Florence

State

AZ

Administrative Assistant 1, 2, Senior - St. Johns

Location:

St Johns, AZ, US

Date: May 9, 2025

**Requisition ID** : 18736

**Join us in building a better future for Arizona!**

SRP is one of the largest public power and water utilities in the U.S. providing electricity to approximately one million customers in the greater metropolitan Phoenix area. Since its founding in 1903, SRP has fostered a culture of stewardship and customer service consistently ranking as an industry leader in customer service according to J.D. Power and named one of Arizona's best employers by Forbes. SRP continues to adapt to its changing business environment by seeking innovative ways to reimagine utility service and the provision of critical resources essential to the life and economy of Arizona.

**Why Work at SRP**

At SRP, we foster an inclusive work environment and believe everyone should have a fair chance to work, regardless of who they are. That’s why we value teams with diverse perspectives, experiences, and backgrounds to help SRP deliver on its mission of providing reliable, affordable and sustainable water and power.

SRP's success is rooted in our employees' happiness, health, and safety. That's why we offer a comprehensive benefits package to meet the needs of our employees and enhance their well-being. In addition to competitive pay and performance incentives, eligible employees can take advantage of the following benefits:

+ Pension Plan (at no cost to the employee)

+ 401(k) plan with employer matching

+ Available your first day: Medical, vision, dental, and life insurance

+ Over 200+ hours of PTO (includes vacation days, holidays, floating holidays, and sick leave)

+ Parental leave (up to 4 weeks) and adoption assistance

+ Wellness programs (including access to a recreation and fitness facility)

+ Short and long-term disability plans

+ Tuition assistance for both undergraduate and graduate programs

+ 10 Employee Resource Groups for career development, community service, and networking

**Summary**

Acts as confidential administrative aide; provides administrative support to the manager and other departmental employees through the coordination of departmental administrative functions. Responds to or refers information requests by phone, e-mail/general correspondence or in person; coordinates correspondence and reports; updates distribution lists; prepares budgets and expense reports; provides word processing, typing, dictation support to departmental staff. May function as timekeeper, schedule meetings, support transcription and assures proper filing, retrieval and retention of information.

**What You'll Do**

Responsible for general departmental administrative duties, including but not limited to answering and directing phone calls; Open/Screen/Distribute departmental mail; managing calendars/scheduling appointments and business-related travel; filing; timekeeping; completing expense reports, etc.

Maintain proficiency in Microsoft Office software (Word, Excel, PowerPoint, etc.)

Maintain project schedules (Microsoft Project, etc) and data entry for databases specific to departmental functions (Access, SQL/Server.)

Maintain department budgets (knowledge of SAP and budgetary processes.)

Responsible for conducting requested research (using the Internet and other tools) in support of departmental projects and activities.

Assists manager in tracking and meeting project deadlines.

**What It Takes To Succeed**

**Experience**

At job entry, placement will be determined by a review of college transcripts and related work experience. A minimum of 6 years of related experience is required for the senior level. Once placed into the job family, an employee may become eligible for promotion by demonstrating the ability to perform advanced and more difficult work as determined by their management and meeting experience requirements.

**Education**

College level coursework (100+) related to the position from an accredited institution is preferred.

**Testing and Certifications**

Administrative Assistant Test

**Drug/Alcohol Policy Statement**

To promote the safety and well-being of our employees, customers, and the communities we serve, SRP is committed to maintaining a drug/alcohol free work environment. Although marijuana may now be legal in Arizona, except as otherwise specified under Arizona law, SRP considers it to be an illegal drug for the purpose of our drug/alcohol policy because marijuana remains illegal at the federal level. Any candidate found to be impaired during the hiring process or who has the presence of an illegal drug or unauthorized substance in their system during the pre-employment drug/alcohol test may be disqualified from further consideration in the hiring process.

**Equal Opportunity Employer Statement**

Salt River Project (SRP) is committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, military status, or any other protected status under applicable federal, state or local law.

**Work Authorization**

All candidates must be legally authorized to work in the United States.

Currently, SRP does not sponsor H1B visas, OPT, or other employment-related visa's.