**Description**
At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly redefining what’s possible — and we’re proud to back each other every step of the way.
When you join Team Amex, you become part of a diverse community of over 60,000 colleagues, all with a common goal to deliver an exceptional customer experience every day. Here, you’ll learn and grow as we champion your meaningful career journey with programs, benefits, and flexibility to back you personally and professionally. Every colleague shares in the company’s success.
Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to our customers, communities, and each other every day. And, we’ll do it with integrity and in an environment where everyone is seen, heard and feels like they truly belong.
Join #TeamAmex and let’s lead the way together.
**How will you make an impact in this role?**
+ The Regional Centralized Client Group (RCCG) in Merchant Services-United States (MS-US) is responsible for growing our business, deepening our relationships and articulating the value we deliver to regional sized merchants.
+ The Executive Assistant will be responsible for providing office management and administrative support to two Regional Vice President (RVP)s. The role also interfaces closely with the RVP’s team, which is primarily virtual, as well as other leaders’ office management teams across the American Express organization.The Executive Assistant should be an independent thinker, driven, reliable, and highly organized individual who can work closely with others. This role will report into Monica Singh.
+ Arrange, confirm, and proactively manage calendars; including handling all aspects of meeting logistics
+ Arrange and manage both RVP’s travel and prepare/submit timely and compliant expense reports
+ Monitor full team’s compliance with AXP Corporate Card policies & procedures
+ Coordinate and plan team events and meetings, as well as RVP’s client meetings, Leadership team meetings, etc.
+ Provide administrative support on special projects including PowerPoint presentations and coordination of work flow, keeping projects and deliverables on schedule
+ Maintain various Excel spreadsheets for tracking purposes
+ Manage new hire on-boarding and/or off-boarding in coordination with MSUS On-boarding team (space, equipment, id's, supplies etc.)
+ Actively participate as a member of a larger admin team
+ Manage ticket allocations for events
+ Develop and maintain calendar of events / due dates
+ Other related projects and duties as requested
+ The Regional Centralized Client Group (RCCG) in Merchant Services-United States (MS-US) is responsible for growing our business, deepening our relationships and articulating the value we deliver to regional sized merchants.
+ The Executive Assistant will be responsible for providing office management and administrative support to two Regional Vice President (RVP)s. The role also interfaces closely with the RVP’s team, which is primarily virtual, as well as other leaders’ office management teams across the American Express organization.
+ The Executive Assistant should be an independent thinker, driven, reliable, and highly organized individual who can work closely with others. This role will report into Monica Singh.
+ Arrange, confirm, and proactively manage calendars; including handling all aspects of meeting logistics
+ Arrange and manage both RVP’s travel and prepare/submit timely and compliant expense reports
+ Monitor full team’s compliance with AXP Corporate Card policies & procedures
+ Coordinate and plan team events and meetings, as well as RVP’s client meetings, Leadership team meetings, etc.
+ Provide administrative support on special projects including PowerPoint presentations and coordination of work flow, keeping projects and deliverables on schedule
+ Maintain various Excel spreadsheets for tracking purposes
+ Manage new hire on-boarding and/or off-boarding in coordination with MSUS On-boarding team (space, equipment, id's, supplies etc.)
+ Actively participate as a member of a larger admin team
+ Manage ticket allocations for events
+ Develop and maintain calendar of events / due dates
+ Other related projects and duties as requested
**Minimum Qualifications**
+ Ability to manage multiple tasks efficiently and effectively while meeting tight deadlines
+ Must be a self-starter with excellent anticipation and prioritization skills. Demonstrated ability to exercise sound judgment, act independently, and be resourceful
+ Strong interpersonal skills
+ Demonstrated personal excellence and strong work ethic
+ Outstanding problem-solving skills
+ Outstanding organizational skills
+ Highly detail-oriented
+ Ability to handle urgent priorities quickly and confidently
+ Ability to manage multiple tasks simultaneously
+ Excellent verbal and written communication skills
+ Team Player
+ Proficient in Word, Excel and PowerPoint, as well as online supply ordering, online travel booking and expense management systems
+ Skilled in the use and applications of AXP systems and processes preferred
+ Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. May direct and lead the work of others. A wide degree of creativity and latitude is expected.
+ Requires a high school diploma with at least 5 years of experience in the field or in a related area
**Preferred Qualifications**
+ Undergraduate degree or equivalent
+ Candidate to reside in Western region preferred but also open to virtual in the United States
**Qualifications**
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
If the role you are applying for is designated as hybrid or onsite, you will be required to demonstrate that you have completed your primary COVID-19 vaccination series (i.e. 2 doses for Moderna/Pfizer and 1 dose for J&J), in order to work in or visit any of our offices. This requirement is subject to legally required accommodations.
US Job Seekers/Employees - Click here to view the “EEO is the Law” poster and supplement and the Pay Transparency Policy Statement.
If the links do not work, please copy and paste the following URLs in a new browser window: https://www.dol.gov/agencies/ofccp/posters to access the three posters.
Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.
**Job:** Administration
**Primary Location:** United States
**Other Locations:** US-California-San Francisco
**Schedule** Full-time
**Req ID:** 22027770
